[00:00:01]
OKAY.[I. Welcome and Introductions]
WELCOME TO TODAY'S FACILITIES AND PROCUREMENT COMMITTEE MEETING, THE FIRST MEETING OF THE 26 27 SCHOOL YEAR.UM, IT IS 10:05 AM ON TUESDAY, SEPTEMBER 29TH.
UH, AS A REMINDER, THE PURPOSE OF THIS COMMITTEE IS TO EXAMINE DISTRICT FACILITIES AND PROCUREMENT PROCESSES AND PRO PROJECTS TO PROMOTE PUBLIC TRANSPARENCY AND AWARENESS.
THE COMMITTEE WILL IDENTIFY BARRIERS AND MAKE RECOMMENDATIONS TO STREAMLINE AND IMPROVE CURRENT POLICIES AND PRACTICES.
UM, TODAY, I THINK I CAN GET THIS UP THERE.
UM, IF WE CAN START THE SLIDE DECK.
AND WE'LL GO JUST INTO THE AGENDA, AND THEN WE'LL DO INTRODUCTIONS, UH, AS A REMINDER, AND THEN WE WILL, WE'LL GET STARTED.
BUT OUR GOAL IS TO WRAP AT NOON TODAY, IF YOU WANNA DO INTROS FIRST.
YEAH, I GUESS WE CAN DO THAT WHILE WE'RE WAITING.
UM, MOST OF US HAVE BEEN HERE BEFORE.
WE'RE ADDING A COUPLE NEW MEMBERS, UH, AND MAY, WELL MAYBE ADDING A COUPLE NEW MEMBERS THIS YEAR.
UM, I KNOW THAT, UH, WE THINK RANDY JOHNSON IS ON HIS WAY.
UM, JOE DIXON, UH, WE'RE UNSURE ABOUT FOR TODAY.
AND WE DO KNOW THAT STEVE NEWTON IS OUT OF THE COUNTRY.
AND DANA GREENSPAN, UNFORTUNATELY, THIS NEW TIME CONFLICTS WITH WORK.
SHE, UM, KIND OF A WEEKLY AS STANDING WORK MEETING FOR HER, SO WE'RE TRYING TO WORK THAT OUT.
BUT WE'RE THRILLED TO BE JOINED BY THE FOLKS WHO ARE HERE.
SO WE'LL START, UM, TO MY RIGHT, YOUR LEFT WITH DAVID, BUT IF EVERYONE COULD JUST SAY YOUR NAME, YOUR CONNECTION TO LUSD, YOUR FAVORITE BUILDING IN LA.
DOESN'T HAVE TO BE A SCHOOL OR EVEN PUBLIC FACILITY, BUT YOUR FAVORITE BUILDING IN LA AND ONE TOPIC YOU'D LIKE TO EXPLORE FOR THIS YEAR.
WE'LL START WITH DAVID RODRIGUEZ.
I'M A STOCK WORKER AT THE, UH, PROCUREMENT WAREHOUSE IN PICO RIVERA.
UM, UH, FAVORITE BUILDING IN LA AND ONE TOPIC YOU'D LIKE TO EXPLORE FOR THE YEAR THEY'RE BUILDING IN LA, THE MUSEUM OF NATURAL HISTORY HISTORY ABOVE.
SO, UM, TOPIC I'D LIKE TO DISCUSS TODAY IS, UH, WAYS OF FINDING ADDITIONAL, UH, BRINGING IN ADDITIONAL FUNDS TO THE DISTRICT.
HELLO, I'M REBECCA CUNNINGHAM.
MY OLDEST STARTED IN KINDERGARTEN AT PLAYA VISTA, AND SHE'S NOW A SOPHOMORE AT USC.
AND THEN I HAVE A SOPHOMORE AT VENICE HIGH, AND I WAS ONE OF THOSE OVER INVOLVED PARENTS, SO I ULTIMATELY GOT HERE.
UM, FAVORITE BUILDING? FAVORITE BUILDING IN LA I MEAN, UNION STATION.
UM, THERE'S, THERE'S, IT'S JUST, UH, GORGEOUS.
BUT I DO WANNA PUT A, A SHOUT OUT FOR, UM, UH, PLY VISTA ELEMENTARY SCHOOL.
IT WAS ONE OF OUR NEW FACILITIES, AND IT IS, UM, YOU REALLY CAN SEE HOW FACILITIES IMPACT LEARNING AND, AND COMMUNITY BUILDING.
UM, AS MENTIONED, I'M SURE LED HENDY NEWBELL, I GET TO SERVE ON THIS BOARD AS A BOARD MEMBER, BUT I ALSO GET TO BE A PARENT IN THIS DISTRICT AS WELL AS AN ALUM OF THIS DISTRICT.
AND ONE OF MY FAVORITE BUILDINGS RIGHT NOW IS THE LUCAS MUSEUM.
UM, IT IS JUST AN AMAZING SPACE AND JUST EVEN HOW I GOT HERE AND, UH, DO WANNA LEARN MORE ABOUT WHAT'S IN THAT BUILDING, BUT ALSO HERE ON THE BOARD, JUST HOW WE CAN DO THINGS MORE EFFECTIVE AND MORE EFFICIENT.
I REPRESENT BOARD DISTRICT SEVEN FROM SOUTH LA TO THE HARBOR AREA.
I'M ALSO AN ALUM AND PARENT IN THE DISTRICT.
UM, AND ONE OF MY FAVORITE BUILDINGS IN LA BECAUSE I WAS THERE THIS LAST WEEK AND FOR THE BILINGUAL BOOK FESTIVAL IS THE CENTRAL LIBRARY.
UM, I, I THINK BECAUSE IT'S, IT'S BEAUTIFUL, IT'S ACCESSIBLE, BUT IT ALSO HAS A LOT OF COMMUNITY EVENTS AND WHO DOESN'T LOVE FREE BOOKS AND THE WHOLE CONCEPT OF BEING ABLE TO BORROW BOOKS.
UM, AND OF COURSE, HOME IS ALSO MY FAVORITE BUILDING IN LA.
UM, SOMETHING I WANNA LEARN ABOUT THIS YEAR, A COUPLE OF TOPICS.
SO WE'LL SEE IF WE GET TO THEM HERE OR IF THEY'RE SEPARATE.
UH, CONVERSATIONS WITH THE TEAM.
ONE, CONTINUED INTEREST IN HOUSING, UM, BUT EXTENDING THAT TO FAMILIES, NOT JUST EMPLOYEES.
UM, TWO, ALWAYS INTERESTED IN MAKING IT EASIER FOR PEOPLE TO WORK WITH US.
UM, SO, UH, TIGHTENING AND MAKING MORE EFFICIENCIES IN OUR PROCUREMENT PROCESS.
AND THEN A NEW IDEA OR NEW FOR ME, BUT, YOU KNOW, VERY MUCH, UH, ROOTED IN COMMUNITY IS, UM, WHAT DO WE DO ABOUT COMPOSTING IN L-A-U-S-D OR WHAT SHOULD WE BE DOING ABOUT IT, UM, IN ALL OF ITS ASPECTS.
YES, MR. S FRANKLIN AND I WERE JUST TALKING ABOUT THIS, UH, COMPOSTING AT A BOARD MEETING MAYBE LAST WEEK.
SO WE HAVE SOME IDEAS WE WANT TO EXPLORE.
UH, AND WE WILL, WE'RE NOT DISCUSSING IT.
WELL, I GUESS WE WILL GET A QUICK UPDATE IN A FEW MINUTES ON HOUSING, BUT IT'S EXCITING THAT THE BOARD WILL HAVE SOME ITEMS BEFORE US NEXT WEEK.
[00:05:01]
UH, CHRISTINA TOS.I'M THE CHIEF FACILITIES EXECUTIVE, ALSO AN ALUMNI OF L-A-U-S-D, AND MY MOM WAS A TEACHER AT L-A-U-S-D.
UM, KIDS WENT TO L-A-U-S-D, AND I'M SO GLAD I DON'T HAVE TO NAME MY FAVORITE L-A-U-S-D SCHOOL 'CAUSE ALL OF THEM ARE MY FAVORITE
UM, SO I'M GONNA SAY, UM, I REALLY LOVE THE GRIFFITH, UM, OBSERVATORY.
I GREW UP IN THAT NEIGHBORHOOD HOOD, AND ANY EXAMPLE OF WHERE WE MADE SIGNIFICANT PUBLIC INVESTMENTS FOR THE PUBLIC GOOD IS AN INSPIRING PLACE TO ME AS WE'RE DOING WITH OUR SCHOOLS.
UM, AND I LOOK FORWARD TO LEARNING WITH YOU ALL, UM, ABOUT, ALSO, AS MS. ORTIZ FRANKLIN SAID, UM, INCREASING WAYS THAT WE CAN GET CONTRACTORS TO, UM, WORK WITH THE DISTRICT.
I JUST READ TWO REPORTS, UM, ONE FROM METRO AND ONE FROM THE ASSOCIATION OF GENERAL CONTRACTORS THAT JUST TALKS ABOUT THE AMOUNT OF WORK THAT IS HAPPENING IN SOUTHERN CALIFORNIA.
AND AT THE SAME TIME, THE NUMBER OF PEOPLE WHO ARE IN OUR TRADES IS DECREASING.
SO WE HAVE A SHORTAGE OF JUST A REGIONAL KIND OF CRISIS OF CAPACITY TO DO THE AMOUNT OF WORK.
SO, WOULD LOVE TO LOOK AT HOW ARE WE AS OWNERS, INCREASING INTEREST IN THE DISTRICT, AND THEN ALSO WHAT WE CAN DO AS A DISTRICT TO KIND OF HELP WITH THAT PIPELINE OF CONSTRUCTION TRADES, WHICH IS SO NEEDED AND VALUABLE.
MY NAME'S MATT FRIEDMAN, CHIEF PROCUREMENT OFFICER.
UH, NOT ONLY AM I, UH, SUPPORTING OUR PROCUREMENT TEAM NOW, ALSO FOOD SERVICES AS WELL AS TRANSPORTATION.
UH, I'M NOT A PRODUCT OF LUSD, BUT I HAVE A LONG HISTORY, UH, IN THE FAMILY OF WORKING AT L-A-U-S-D.
UH, SO DEFINITELY FEEL LIKE I'M PART OF THAT FAMILY NONETHELESS.
UH, FOR ME, UH, THE BUILDING IN LA WOULD BE DODGER STADIUM, WHICH MIGHT BE FITTING, UH, AS A PLAYOFFS START THIS WEEK.
UH, HUGE FAN OF BASEBALL, BUT ALSO MEMORIES GOING BACK TO WHEN I WAS A CHILD AT DODGERS STADIUM.
AND I THINK THIS YEAR, UM, REALLY WANT TO BE ABLE TO SUPPORT EDUCATING FOLKS ON A NUMBER OF THINGS AROUND PROCUREMENT TO HELP UNDERSTAND PROCUREMENT, WHICH MAY AT TIMES BE A LITTLE BIT, UM, AMBIGUOUS.
SO I WOULD SAY MAY MOST OF THE TIME BE A LITTLE BIT AMBIGUOUS, BUT THANK YOU.
DODGERS STADIUM, YOU KNOW, THE THIRD OLDEST STADIUM IN THE COUNTRY.
I MEAN, FENWAY AND WRIGLEY, I THINK PROBABLY HAVE 50 YEARS ON IT, BUT IT'S ALWAYS A FUN TRIVIA QUESTION, WHAT'S THE PEOPLE GET? THEY GET WRIGLEY AND FENWAY IS THE TWO OLDEST, BUT NOT EVERYONE REALIZES THAT.
UH, DODGER STADIUM IS THE THIRD.
UM, THANK YOU ALL FOR SHARING AND, AND, AND PREVIEWING WHAT WE WANT TO DISCUSS, UH, AND YOUR FAVORITE BUILDINGS.
UM, I WOULD SAY THE FIRST THING, I HAD NOT SEEN THIS QUESTION.
MY, MY TEAM PUT THAT LITTLE ICEBREAKER IN THERE, AND I WAS LOOKING AT IT.
I WAS LIKE, THERE ARE SO MANY GREAT BUILDINGS IN LA.
THE FIRST ONE THAT CAME TO MIND IS THE MAGIC CASTLE.
UM, ALSO AS A YES, AN ASPIRING AMATEUR MAGICIAN.
IF I PUT ME NEXT MEETING, I'LL BRING A DECK OF CARDS AND DO 10 MINUTES A, A 10 MINUTE SET.
BUT THE OTHER ONE, I STARTED MY EDUCATIONAL JOURNEY AT KENTER CANYON ELEMENTARY SCHOOL, AND THERE IS A CRAFTSMAN HOUSE THAT IS NOW THE LIBRARY THAT IS ON THAT CAMPUS.
UM, IT'S ALSO WHERE THEY FILMED THE SHOW.
BIG LITTLE LIES, IF ANYONE SAW THAT.
IT'S LIKE ONE OF THE PRETTIEST LIBRARIES THAT WE HAVE IN LA UNIFIED.
BUT I ALSO LOVE IT, I THINK I MENTIONED AT THIS COMMITTEE, BECAUSE I LOVE THE SPIRIT OF INNOVATION, THAT, THAT THERE WAS A DONOR WHO SAID, I WANNA DONATE THIS HOUSE TO L-A-U-S-D.
UH, AND WE'VE, YOU KNOW, FOUND A WAY TO MAKE IT WORK.
AND NOW THERE'S THIS LIKE, BEAUTIFUL CRAFTSMAN, KIND OF PROCTOR AND GAMBLE, NOT PROCTOR GAMBLE AND GA, THE GAMBLE HOUSE STYLE, UM,
SO I'D LIKE, LIKE TO KIND OF CARRY THAT SPIRIT OF INNOVATION AND SAYING YES TO THINGS INTO THE COMMITTEE THIS YEAR.
UM, SO WE'VE GOT, UH, THERE WAS A REMINDER OF THE COMMITTEE PURPOSE FACILITIES AND PROCUREMENT COMMITTEE WILL EXAMINE DISTRICT FACILITIES.
UH, WELCOME AND INTRODUCTIONS.
THEN WE'RE GONNA HAVE AN OVERVIEW, UM, UH, UH, AND SOME UPDATES ON OUR PRIOR RECOMMENDATIONS.
THEN, UH, WE'RE GONNA LOOK AT PROCUREMENT THROUGH A SLIGHTLY DIFFERENT LENS AND SEE HOW ONE ITEM IN THIS CASE, UH, DEVICES, COMPUTERS, AND DEVICES, GIVEN HOW MUCH THE DISTRICT'S BEEN TALKING ABOUT, THAT AS WELL, KIND OF HOW THAT PROCUREMENT PROCESS WORKS FROM START TO FINISH.
UM, THEN WE'RE GONNA RECEIVE AN UPDATE ON OUR CIVIC CENTER AND LEASING WORK, UM, BASED ON A RESOLUTION THE BOARD APPROVED LAST NOVEMBER TO KIND OF MAKE, UH, PUBLIC SPACES BETTER AVAILABLE TO THE PUBLIC.
UM, AND THEN FINALLY, WE'LL CLOSE WITH PUBLIC COMMENT AND WE HOPE TO WRAP RIGHT AROUND NOON.
[II.1. Updates on Committee Recommendations]
OKAY, SO WHAT WE'RE GONNA, WE'RE GONNA START, UM, YOU KNOW, THE LAST COUPLE YEARS WE'VE FINALIZED A SERIES OF RECOMMENDATION RECOMMENDED ACTIONS AND FOLLOW UP ITEMS. AND WE'VE TRIED TO KIND OF HAVE, WE'VE HAD A GOOD AMOUNT OF BREADTH, I'D SAY, ON THIS COMMITTEE, BUT ALSO DEPTH AND NOT JUST KIND OF HAVE SOME INCO IT OR DISCREET, UH, PRESENTATIONS THROUGHOUT THE YEAR, BUT REALLY TRY TO LOOK AT SOME GOALS AND RETURN TO THEM.SO TODAY WE'RE GONNA START, UM, I'M JUST GONNA GO, UH, THROUGH THESE, RECOMMEND THESE EIGHT RECOMMENDATIONS THAT THE COMMITTEE HAS BEEN HONING IN ON OVER THE LAST COUPLE YEARS, AND ASK MS. TOES OR MR. FRIEDMAN, DEPENDING ON WHO'S APPROPRIATE,
[00:10:01]
JUST FOR KIND OF A HIGH LEVEL OVERVIEW OF THE WORK THAT'S HAPPENING.UM, SOME WILL BE EXCITING, LIKE NUMBER THREE IN THE HOUSING INITIATIVES.
OTHERS WILL KIND OF, YOU KNOW, BE LESS EXCITING JUST IN TERMS OF MORE PROGRESS THAT NEEDS TO BE DONE.
BUT, UH, AS THE TEAM UPDATES US ON THE PROGRESS BRIEFLY, UM, WE'LL ALSO OPEN IT UP AT EACH ITEM IF THERE ARE COMMENTS, QUESTIONS, OR FOLLOW UPS, UM, BEFORE WE GO TO OUR FIRST PRESENTATION.
AND WE'LL START WITH NUMBER ONE, WHICH I BELIEVE IS MS. TOES, WHICH IS, UM, PILOTING PRE-ENGINEERED STRUCTURES.
UM, WE HAVE, IN ORDER TO USE THEM, THERE ARE TWO THINGS THAT WE REALLY HAD TO WORK ON.
ONE IS CREATING NEW GUIDE SPECIFICATION, UM, ESSENTIALLY IDENTIFYING WHAT MODULAR BUILDING PRODUCTS ARE ACCEPTABLE TO THE DISTRICT.
UM, THAT'S SOMETHING THAT WE ARE WORKING TO COMPLETE.
WE'RE ALSO WORKING WITH PROCUREMENT.
WE'VE INITIATED A VENDOR CALLED REQUEST FOR INFORMATION, OR AN RFI, UM, THAT IS GOING OUT AT THE END OF OCTOBER.
UM, AND ONCE WE HAVE THAT, WE'RE GOING TO MAKE UNDERSTAND THE UNIVERSE OF, UM, VENDORS THAT WE CAN WORK WITH.
UM, THAT WE HAVE TO MAKE SURE THAT THEY ALREADY HAVE A DSA, UH, WHAT'S CALLED PC, OR THAT THEY'RE ALREADY PRE-APPROVED BY, UH, DSA.
AND THEN WE HAVE IDENTIFIED SOME POTENTIAL SITES THAT WE COULD POSSIBLY USE MODULAR ON AS PART OF OUR SEISMIC PROJECT.
SO WE'RE LOOKING AT ONE OR TWO ELEMENTARY SCHOOL SITES THAT WE, WE'D BE ABLE TO PILOT THAT ON.
SO THAT'S EXCITING WORK, AND WE EXPECT THAT IF WE USE THAT, WE'D BE ABLE TO HAVE, UM, THAT SITE IDENTIFIED AND POTENTIALLY READY, UM, IN THE QUARTER, UH, BEGINNING QUARTER OF 2027.
AND I PUT THE FULL RECOMMENDATION UP ON THE SCREEN, UH, FOR THOSE WHO ARE FOLLOWING ALONG.
ANY QUESTIONS OR COMMENTS ON THIS RECOMMENDATION? THIS IS ONE, I KNOW STEVE, STEVE IS OUT OF TOWN FOR THIS MEETING, BUT STEVE NEWTON ON OUR COMMITTEE HAS BEEN REALLY, UH, KIND OF BEATING THE DRUM ON.
THIS ONE HAS A WAY TO, UM, SAVE BOTH TIME AND, AND MONEY.
UM, OUR SECOND RECOMMENDATION, OH, THERE WE GO, IS INCREASE THE NUMBER OF QUALIFIED BIDDERS ON FACILITIES AND NON FACILITIES PROCUREMENT, WHICH IS SOMETHING THAT I KNOW IN THE SPRING WHEN WE HAD A PRESENTATION ON PROCUREMENT WAS ADDRESSED, UH, SPECIFICALLY.
UM, BUT, UH, WE HAD REALIZED THAT ON SOME BIG PROJECTS LIKE HIGH SCHOOL MAJOR MODERNIZATIONS, WE HAD MAYBE TWO BIDDERS.
UH, WHICH, YOU KNOW, I THINK, UH, RAISED SOME QUESTIONS FOR ME AND OTHER BOARD MEMBERS AROUND HOW COMPETITIVE IS THE BIDDING PROCESS ARE FOLKS, IF NOT KIND OF INTENTIONALLY KIND OF PRICED, LIKE SETTING THE PRICE.
IT'S LIKE THEY'RE, UH, YOU KNOW, UM, THEY'RE, UH, THEIR EFFORTS TO, OR, OR THERE COULD BE BENEFITS IN EXPANDING THE POOL OF BIDDERS TO GET A BETTER PRICE AND ALSO JUST SEE WHAT'S OUT THERE.
SO, I DON'T KNOW IF THIS IS A, YOU KNOW, I THINK BOTH OF YOU, BUT MATT, IF YOU WANNA SHARE A LITTLE BIT ABOUT WHAT WE'RE DOING, UH, TO INCREASE THE NUMBER OF BIDDERS ON BOTH FACILITIES, UH, AND GENERAL PROCUREMENT PROCESSES.
AND THIS IS DEFINITELY AN ALL HANDS ON DECK KIND OF APPROACH.
UM, FACILITIES TEAM, OUR SMALL BUSINESS TEAM, AS WELL AS PROCUREMENT, ALL DOING OUTREACH, UM, SIMILAR TO THE THINGS THAT WE DISCUSSED LAST YEAR AROUND SOCIAL MEDIA, GETTING OUT IN THE COMMUNITY, ALL OF THE ABOVE.
UM, SOME DATA POINTS JUST TO SHARE IS THAT, UM, FROM THE LAST TWO FISCAL YEARS, WE'VE INCREASED THE NUMBER OF NEW QUALIFIED CONTRACTORS BY 50% EACH YEAR.
SO YEAR ON YEAR, UH, WE'RE TRACKING TO DO THAT AGAIN.
UM, SO, YOU KNOW, WE BELIEVE THAT THIS IS WORKING AND I THINK, UM, YOU KNOW, WE'D BE LOVE, WE'D LOVE TO PRESENT KIND OF ON COMPETITION AND, AND WHERE WE ARE WITH THAT, UM, SOMETIME THIS YEAR.
I, WE'LL DEFINITELY AGENDIZE THAT.
UM, IT IS, YOU KNOW, I THINK SHERETTE AND TANYA PROBABLY HAVE SIMILAR EXPERIENCES WHERE WE'RE AT AND WE MEET FOLKS AND WE ASK, YOU KNOW, IF THEY WORK WITH ELLIE UNIFIED.
AND A LOT OF TIMES THEY'RE LIKE, NO, IT'S WAY TOO CONVOLUTED, COMPLICATED.
WE GOT BURNED, WE HAD BAD EXPERIENCES.
AND, UM, AND SO THE IDEA THAT WE'RE KIND OF GOING BACK OUT THERE AND, AND TRYING TO LEARN FROM THE FIELD AND, UH, 50% INCREASE EVERY YEAR IS, UH, EXCITING.
UM, BUT JUST TO MAKE SURE THAT WE'RE GIVING OUR STUDENTS AND SCHOOLS THE BEST, UH, UH, AVAILABLE PRODUCT.
SO ANY QUESTIONS OR COMMENTS ON OUR SECOND RECOMMENDATION, WE WILL DEFINITELY IZE THAT FOR A, A FOLLOW UP.
JUST, UH, IN THE UPDATE, CAN YOU JUST GIVE US WHAT 50% LOOKS LIKE BA FROM THE BASELINE? SURE.
SO, UM, FISCAL YEAR 24 SCHOOL YEAR 24, 25, WE HAD 61 NEW CONTRACTORS THAT WERE PRE-QUALIFIED.
AND IF YOU ANNUALIZE THAT, THAT'S ABOUT 150.
UH, AND, AND SO, YOU KNOW, I THINK IT, IT'S NOT, UM, THERE'S NO END TO THAT WORK.
AND, AND I THINK WE WANNA ACKNOWLEDGE THAT AS WELL.
YEAH, I'LL SAY ON THIS ONE TOO, AND WE'RE GONNA GET INTO A SPECIFIC EXAMPLE WITH
[00:15:01]
DEVICES IN A FEW MINUTES, BUT THE OTHER THING THE COMMITTEE'S BEEN LOOKING AT IS HOW RFPS ARE CRAFTED IN A WAY TO MAKE SURE THAT WE'RE NOT INADVERTENTLY OR INADVERTENTLY LIMITING THE POOL ON THE FRONT END.BECAUSE BY THE TIME THINGS COME TO THE BOARD FOR RATIFICATION, WE'RE, YOU KNOW, WE ARE TOLD, AND I THINK MOST TIMES IT IS TRUE, WE'VE GONE THROUGH A TRANSPARENT PROCUREMENT PROCESS, BUT IF THE REQUIREMENTS ARE, UM, TOO NARROW ON THE FRONT END, UH, IT DOES LIMIT THE QUALIFIED, YOU KNOW, AND TO NOT USE THE COMPUTER EXAMPLE, BUT IF YOU'RE TRYING TO PROCURE PENCILS AND WE'RE REQUIRED THAT THE COMPANY THAT HAS PENCILS ALSO MAKES COMPUTERS OR MAKES PENS OR HAS BEEN IN BUSINESS FOR 20 YEARS, LIKE THERE MIGHT BE A COMPANY THAT STARTED A YEAR AGO THAT HAS A BETTER PRODUCT.
AND SO WE'RE TRYING TO ASK QUESTIONS OF LIKE, WHO'S MAKING THOSE DECISIONS ABOUT YOU'VE BEEN IN BUSINESS FOR ONE YEAR OR 20 YEARS, YOU'RE MANUFACTURED IN AMERICA, OR MANUFACTURED, YOU KNOW, ELSEWHERE.
UM, BECAUSE BY THE TIME IT GETS TO US, IF IT WAS A FAIR BIDDING PROCESS, BUT THE RFP REQUIRED YOU TO BE IN BUSINESS FOR 10 YEARS, AND WE KNOW THERE ARE ONLY TWO PENCIL MANUFACTURERS THAT HAVE BEEN IN BUSINESS FOR 10 YEARS, YOU KNOW, WERE, WERE, UH, AGAIN, UNINTENTIONALLY OR INTENTIONALLY LIMITING THE PROCESS.
SO IN ADDITION TO INCREASING THE NUMBER OF QUALIFIED BIDS, WE'RE ALSO TRYING TO GET MORE CLARITY INTO HOW THE RFPS ARE CRAFTED.
UM, ANYTHING ELSE ON NUMBER TWO? YES, DAVID? UM, THESE CONTRACTORS, THEY'RE NOT JUST A CONSTRUCTION CONTRACTORS, CORRECT? WE'RE TALKING ABOUT ACROSS THE BOARD, LIKE FOR WHATEVER THE DISTRICT NEEDS? CORRECT.
OUR THIRD RECOMMENDATION, WHICH I WILL, UM, TURN OVER TO MS. TOES, IS TO HASTEN HOUSING INITIATIVES.
UM, A BIG PRIORITY TO THE BOARD HAS BEEN, UH, LOOKING AT WORKFORCE AND POTENTIALLY, UH, FAMILY HOUSING ON, UH, OVER UNDERUTILIZED ASSETS ON LAND THAT THE DISTRICT HAS.
SO, TO SHARE AN EXCITING UPDATE, MS. TOS.
UH, WE'RE GONNA BE BRINGING TO THE BOARD OUR RECOMMENDATION TO ENTER, UM, INTO EXCLUSIVE NEGOTIATING AGREEMENTS WITH TWO CONTRACTORS, UM, FOR TWO SITES.
UH, ONE AT, UH, THE FAIRFAX AREA, AND ONE AT A SCHOOL CALLED COLLINS.
THAT WAS CLOSED PROBABLY ABOUT 40 OR 50 YEARS AGO.
UM, AND THEN WE WILL DISCUSS THE LESSONS LEARNED.
UM, WE GOT PROPOSALS BACK ON TWO, WE LEARNED A LOT ABOUT WHY WE DIDN'T CREATE PROPOSALS ON THE OTHER TWO.
UM, SO THAT IS DEFINITELY GONNA INFORM OUR NEXT ROUND OF POTENTIAL SITES THAT WE LOOK AT.
UM, BUT A GOOD TAKEAWAY IS THERE IS NO LACK OF INTEREST FROM AFFORDABLE HOUSING DEVELOPERS WHO WANNA PARTNER WITH THE DISTRICT.
UM, AND I THINK THAT WE HAVE, UM, UH, REALLY POSITIVE PROJECTS THAT WE'RE EXCITED TO MOVE FORWARD.
YEAH, I'M PARTICULARLY EXCITED BOTH OF THESE, UH, PROJECTS ARE ON BOARD DISTRICT FOUR.
UM, AND, UH, EXCITED FOR THE BOARD TO HOPEFULLY SUPPORT THESE NEXT WEEK.
AND THEN, UM, LIKE OKE WAS SAYING, I THINK THIS IS, IT'S NOT NECESSARILY PROOF OF CONCEPT BECAUSE THE DISTRICT DID DO THIS YEARS AGO, ACTUALLY, UH, THIS WEEKEND PARKED IN FRONT OF OUR SELMA, UM, HOUSING, UH, DEVELOPMENT, UH, WAS REMINDED HOW EXCITING THIS WORK CAN BE.
AND SO TO HAVE THESE APPROVED AND THEN, YOU KNOW, SHOVELS IN THE GROUND WITHIN THE NEXT YEAR, UM, AND THEN, UH, YOU KNOW, WASTE NO TIME GOING BACK OUT AND UNDERSTANDING HOW WE CAN DO MORE OF THIS GIVEN THE REGIONAL NEEDS.
SO REALLY EXCITING ABOUT THAT ONE.
ANY QUESTIONS, COMMENTS ABOUT THE HOUSING? OKAY.
OUR FOURTH RECOMMENDATION IS TO CLARIFY CHANGES TO THE BENCH PROCESS.
SO I THINK THIS ONE WILL BE, UM, MR. FRIEDMAN, BUT THIS IS ONE WHERE WE'VE DISCUSSED AT THIS COMMITTEE, BUT THERE ARE THINGS THAT ARE PRE-APPROVED AND THEY GO ON BENCHES.
UM, BUT WE'VE EVEN TALKING TO SOME VERY SEASONED PRINCIPLES.
UM, THE, UH, UH, TRY TO UNDERSTAND, CLARIFY THE PROCESS SO THAT PRINCIPALS KNOW HOW THAT THEY, HOW THEY CAN, UH, QUICKLY CONTRACT WITH VENDORS THAT THEY THINK THEIR STUDENTS NEED.
SO, UH, MR. FRIEDMAN, IF YOU CAN UPDATE US ON THIS ONE.
SO THE, THE DISTRICTS, UM, INITIATED RF QS FOR, UH, A FEW SOLICITATIONS USING, UH, LESSONS LEARNED TO THEN APPLY THEM TO, TO NEW, UH, SOLICITATIONS.
UH, YOU KNOW, WE'D LOVE TO PRESENT ON THE IDEA AROUND CAPACITY BOARD PROOF CAPACITY AND WHAT, WHAT'S ACTUALLY SPENT, UM, KIND OF GOING BACK TO THE INITIAL COMMENTS AROUND TRYING TO, TO EDUCATE AND SHARE, UM, WHAT'S GOING ON WITHIN PROCUREMENT.
ANY QUESTIONS ABOUT THE, THE BENCH PROCESS OR KIND OF WORKS TO STREAMLINE OR IMPROVE AND CLARIFY? OKAY.
OUR FIFTH RECOMMENDATION,
UM, UH, AND THE TEAM HAS, WE'VE HAD MEETINGS WITH STATE PARTNERS, WITH CITY PARTNERS.
UM, I WILL SAY THAT THERE IS A, UH, I MEAN MAYBE IT'S LIKE MISERY LOVES COMPANY, BUT IN TALKING TO THE CITY OF LA THEY'RE HAVING SIMILAR CHALLENGES WHEN IT COMES TO PUTTING UP SHADE AND PARKS FACILITIES OR FOR WORLD CUP WATCH PARTIES OVER THE SUMMER.
[00:20:01]
THIS IS A, UH, A SHARED CHALLENGE.AND THE MY OFFICE AND WHOSE TOES AND OTHERS MET WITH STATE PARTNERS A FEW WEEKS AGO TO FIGURE OUT WHERE WE COULD, UM, FIND SOME RELIEF.
WE DO HAVE ANOTHER BILL, UH, THAT WAS WORKED WITH SWAY THROUGH THE LEGISLATURE THIS YEAR TO, UH, TRY TO BRING SOME COSTS DOWN.
BUT I WILL LET MS. TOS GIVE A, AN UPDATE ON SHADE.
SO WE HAVE, UM, SEVEN KIND OF PILOT SHADES, UH, PROJECTS THAT WE BROUGHT TO THE BOARD.
UM, WE'RE GONNA BE BRINGING ANOTHER 25 ROUGHLY, UM, TO THE BOARD IN NOVEMBER.
THE WAY THAT WE'RE PROCURING THESE RIGHT NOW IS THAT WE'RE ESSENTIALLY GOING TO USE TWO DIFFERENT CONTRACTORS.
ONE WHO PURCHASES THE SHADE SHELTER THAT'S ALREADY BEEN APPROVED BY DSA.
WE HAVE A COUPLE OF, UM, MANUFACTURERS WHO HAVE DSA APPROVED SHADE SHELTER STRUCTURES.
AND THEN WE'LL HAVE A SEPARATE CONTRACTOR WHO DOES THE ACCESSIBILITY WORK THAT IS REQUIRED PER THE STATE.
WE'RE HAVING SEPARATE CONVERSATIONS AT A FEDERAL LEVEL, UM, ABOUT WHETHER OR NOT WE CAN GET ANY EXEMPTIONS, UM, FOR ACCESSIBILITY ON SHADE.
UH, THAT WILL ALLOW US TO KIND OF DO THE WORK, UM, AS A, AS A KIND OF ROTATING, UM, EFFICIENT, I WANNA SAY LIKE ASSEMBLY LINE WHERE CONTRACTOR COMES IN, INSTALLS THE SHADE SHELTER, THE OTHER CONTRACTOR COMES IN AND DOES THE ACCESSIBILITY, AND THEN THEY GO FROM ONE SITE TO ANOTHER.
WE'VE CLUSTERED THESE BY GEOGRAPHIC AREAS TOO, UM, THINKING THAT'LL BE THAT MOST EFFICIENT WAY FOR OUR CONTRACTORS TO DO THE WORK.
UM, AND THEN AFTER WE DO THOSE 25, WE'LL BRING THE LAST ROUND AND THAT'LL COMPLETE THE FULL FUNDING ALLOCATION FOR SHADE SHELTERS OVER PLACE STRUCTURES.
DAVID, WE DON'T HAVE ANYONE IN L-A-U-S-D.
YOU SAID WE'RE GONNA HIRE, WE'RE HIRING CONTRACTORS TO ASSESS THE SHADE STRUCTURE OR, UH, NO, WE DO IN-HOUSE.
WE'VE ASSESSED ALL OF OUR PLACE STRUCTURES.
UM, BUT WE DO HAVE TO HIRE CONTRACTORS BECAUSE IT'S ABOVE THE CONTRACTING LIMIT OF THE WORK WE CAN DO IN HOUSE TO ACTUALLY DO THE PHYSICAL INSTALLATION.
AND THESE SAGE STRUCTURES, BECAUSE THEY'RE OVERPLAY EQUIPMENT, THEY'RE REALLY QUITE LARGE.
SO THEY HAVE, UM, FULL STRUCTURAL FOUNDATIONS THAT CAN GO ANYWHERE FROM EIGHT TO 15 FEET DEEP.
UM, THEY'RE ASSEMBLED, UM, WITH, YOU KNOW, SPECIAL STEEL KIND OF ASSEMBLIES.
UM, SO WE DO HAVE TO CONTRACT THAT WORK OUT, BUT ALL THE IN-HOUSE DESIGN WE'RE DOING FOR THE SEVEN, UM, AS WELL AS ALL OF THE SITE DEVELOPMENT AND PLANNING WE DO IN-HOUSE.
WHEN YOU SAY, UM, BECAUSE IT'S OVER THE LIMIT, CAN YOU JUST CLARIFY THAT STATE LAW THAT IS STATE LAW, THAT IF IT'S OVER A CERTAIN DOLLAR VALUE MM-HMM
WE CANNOT HAVE DISTRICT EMPLOYEES DO THE WORK.
WE HAVE UNION PARTNERS TO THE TRADES AND ALL THAT, BUT CAN YOU JUST SAY A LITTLE MORE, BECAUSE WE'VE BEEN TALKING A LOT ABOUT CONTRACTING AND, AND THIS IS A AREA WHERE WE ARE FORCED TO YEAH, BUT THAT MEANS DIFFERENT THAT IT'S NOT, YOU KNOW, IT, THIS IS HOW MOST OF OUR FACILITIES WORK IS DONE, SO CORRECT.
SO THERE IS A STATE THRESHOLD OF THE AMOUNT OF WORK THAT WE COULD EXECUTE IN HOUSE OR CONSTRUCT IN-HOUSE.
I THINK IT JUST RECENTLY WENT UP, BUT I WANNA SAY IT'S AROUND BETWEEN 200 AND $300,000 FOR ONE PROJECT AT A TIME.
UM, AND AFTER THAT, WE NEED TO CONTRACT THAT WORKOUT.
IT WORKS FOR US BECAUSE OUR IN-HOUSE FOLKS ARE ALREADY VERY, VERY, UM, I WANNA SAY BUSY WITH ALL OF THE REPAIR WORK THAT THEY DO.
UM, SO WHERE WE CAN, UM, USE CONTRACTORS, WE DO, WHERE WE CAN DO IT IN-HOUSE, WE DO AS WELL.
BUT RIGHT NOW, GIVEN THE AMOUNT OF WHAT WE CALL ROUTINE REPAIR AND MAINTENANCE WORK THAT WE HAVE UNDERWAY, UM, AND THE AMOUNT OF SERVICE CALLS AND JUST, YOU KNOW, CERTIFICATIONS, ET CETERA, THAT KEEPS US VERY BUSY WITH OUR MAINTENANCE AND OPERATIONS FOLKS.
BECAUSE OTHERWISE, I'M JUST, NOW THAT YOU'VE CLARIFIED THAT, I'M SITTING HERE GOING, WHY ARE WE HIRING PEOPLE OUTSIDE WHEN WE GOT OUR OWN PEOPLE WHO, YOU KNOW WHAT I'M SAYING, WE COULD SAVE MONEY, BUT I DIDN'T, I WASN'T AWARE OF THAT LAW.
BUT ONE OF THE THINGS, DAVID, TO YOUR POINT THAT WE HAVE DISCUSSED IS TRYING TO KIND OF USE ECONOMIES OF SCALE BY GETTING A FIRM TO DO A BUNCH OF THESE.
SO INSTEAD OF LIKE A ONE-OFF SHADE STRUCTURE, AND THEN WE HAVE TO GO BID THE NEXT ONE TO SAY LIKE, HEY, X FIRM, YOU'RE GONNA DO EIGHT STRUCTURES AND YOU'RE JUST GONNA GO FROM SCHOOL TO SCHOOL AND YOU CAN DO THE PYLONS AND THEN YOU CAN DO THE, THE ASSEMBLY.
WE'VE ALSO BEEN TALKING, CHRISTINE, DO YOU WANNA UPDATE THE TEAM? ONE OF THE THINGS, SO THE A DA REQUIREMENTS ARE STILL, I MEAN, YOU KNOW, WE'VE BEEN WORKING, UH, TO KIND OF ASSESS IF THERE'S ANY FLEXIBILITY THAT OTHER STATES ARE FINDING.
UM, WE KNOW THAT WITH THIS CURRENT ADMINISTRATION, ANY FEDERAL, UH, ANY SOLUTIONS AT THE FEDERAL LEVEL ARE TOUGH.
BUT 20%, UM, YOU KNOW, IS ADDED TO THE COST OF ANY SHADE STRUCTURE BECAUSE OF THE A DA REQUIREMENTS.
UM, WHICH IS JUST, YOU KNOW, DESPITE OUR EFFORTS, NOT, NOT TO, NOT BECAUSE WE DON'T SEE THE NEED OF MAKING OUR SCHOOLS ACCESSIBLE, BUT BECAUSE WITH SHADE STRUCTURES, WE WANT TO JUST COME IN AND PROTECT KIDS FROM THE HEAT
[00:25:01]
AND THE, THE EFFECTS OF CLIMATE.UM, BUT WE'RE UNABLE TO, LIKE, WE ALWAYS HAVE TO SPEND 20%.
BUT THE, UH, ANOTHER CHALLENGE HAS BEEN, OR THAT WE'VE DISCUSSED AT THIS COMMITTEE IS PROCURING CHEAPER ACTUAL STRUCTURES.
UM, BUT PER STATE LAW, THE CODE FOR THESE PRE-CHECKED STRUCTURES KEEPS CHANGING.
AND AS OF A FEW WEEKS AGO, AND CHRISTINA CAN CORRECT ME IF I'M, MY UNDERSTANDING IS THAT THERE WERE NO MANUFACTURERS, THERE WERE NO SHADE STRUCTURES YET APPROVED BY THE STATE OF CALIFORNIA TO BE KIND OF PRE-APPROVED FOR US TO PURCHASE.
UM, WHICH STRUCK ME, STRUCK ME AS CRAZY.
AND ALSO, WHY ARE THESE THINGS THAT, LIKE, UNLESS THE TECHNOLOGY OF SHADE STRUCTURES IS EVOLVING SO RAPIDLY THAT IT HAS TO BE APPROVED OR THERE WAS A TRAGEDY WHERE WE CAN POINT TO SOMETHING LIKE, WHY THIS? AND I HAVEN'T REALLY GOTTEN ANSWERS FROM THE STATE ON WHY THIS HAS TO BE UPDATED, BUT HAS A FEW WEEKS AGO, LIKE WE COULD NOT GO PURCHASE YET TO PRE-APP LIKE A PRE-APPROVED STRUCTURE.
SO THEN WE JUST HAVE 50 OF THEM AND THEN WE DEPLOY THEM.
'CAUSE THAT'S ANOTHER THING THIS COMMITTEE RECOMMENDED, LIKE, DON'T LET EVERY SCHOOL CHOOSE THEIR PERFECT BESPOKE SHADE STRUCTURE.
LIKE, LET'S SAVE MONEY BY SAYING YOU GET, YOU KNOW, FOUR, FOUR, UH, COLUMNS AND A TARP.
SO, CHRISTINE, CAN YOU JUST, I MEAN, I THINK THAT'S, YEAH.
UH, SO EXACTLY WHAT BOARD MEMBER, UM, MELVOIN SAID IS WE USE WHAT'S CALLED PRE-APPROVED SHADE SHELTERS.
SO EVERYTHING BUT THE FOUNDATION, THE FOUNDATION HAS TO BE ENGINEERED AND DESIGNED SPECIFICALLY FOR WHATEVER THE SOILS CONDITIONS ARE AT THAT SITE.
YOU MIGHT ENCOUNTER SANDY SOILS, YOU MIGHT ENCOUNTER, UM, WHAT'S CALLED LIQUIFACTION, WHERE THERE MIGHT BE MORE WATER AND THE SHIFTING SOILS.
UM, SO THE FOUNDATIONS HAVE TO BE DESIGNED, BUT EVERYTHING ELSE IS WHAT WE CALLED A DSA PRE-APPROVED SHADE SHELTER.
SO THEY'VE ALREADY GONE TO DSA WITH ALL THEIR ENGINEERED DRAWINGS, UM, AND GOTTEN THAT APPROVAL.
THE CODE CHANGED, UM, AND IS BEING UPDATED OR HAS BEEN UPDATED AND GOES INTO EFFECT IN JANUARY 1ST, 2027.
SO ALL DESIGNS BEING SUBMITTED AFTER JANUARY 1ST HAVE TO MEET WHAT'S CALLED THE NEW CODE.
UM, WHAT WE'VE LEARNED FROM SHADE SHELTER MANUFACTURERS AND FROM DSA IS NONE OF THE DDSA PRE-APPROVED SHADE SHELTERS ARE APPROVED FOR 2027.
THEY'VE MADE THEIR APPLICATIONS TO DSA, UM, AND DSA IS WORKING THROUGH WITH THEM, BUT THEY HAVEN'T YET RECEIVED APPROVAL.
SO OUR PLAN IS TO SUBMIT THE SEVEN THAT WERE ALREADY APPROVED BY THE BOARD TO DDSA BEFORE DECEMBER, AS WELL AS THE 24 THAT WE ARE TAKING TO THE BOARD IN NOVEMBER.
WE WANNA ALSO SUBMIT TO DSA BY DECEMBER 31ST
DOES THAT MEAN THAT THE EXISTING ONES COULD BE HAVE WE WOULD HAVE TO TAKE THEM DOWN? NO.
SO THE WAY THE CODE WORKS IS IT'S ALWAYS BEING UPDATED.
UM, EVERYTHING THAT WE BUILT IS TO THE CODE AT THAT TIME.
CODES ARE CONSTANTLY BEING UPDATED.
IT COULD BE VERY SMALL THINGS.
IT COULD BE AS THEY LEARN NEW THINGS ABOUT SEISMIC STRUCTURAL UPGRADES.
UM, BUT WE'RE ONLY REQUIRED TO BUILD THE CODE AT THE TIME WE SUBMIT THE DESIGN.
SO YOU COULD HAVE SOMETHING THAT WAS SUBMITTED TO DSA, LIKE THINGS THAT WE ARE BUILDING RIGHT NOW THAT WERE SUBMITTED AND APPROVED BY DSA IN 2023, AND BY 2027 THEY'LL BE A NEW CODE.
BUT THEY UNDERSTAND THAT YOU CAN'T ALWAYS UPGRADE ONCE SPECIALLY YOU'RE IN CONSTRUCTION TO WHAT THE CODE IS AT THAT TIME.
I THINK THEY UPGRADE THE CODES EVERY TWO TO THREE YEARS.
I KNOW RANDY HAS A QUICK QUESTION AND BOARD MEMBER HE BEL DOES TOO.
ONE OF THE THINGS I'LL JUST SAY IS ON THE CALL, WHAT I WAS TRYING TO ALSO UNDERSTAND IS LIKE WHO IS UH, RESPONSIBLE FOR UPDATING THE CODE, APPROVING THE CODE? IS IT THE LEGISLATURE? IS IT A REGULATORY THING? AND HOW CAN WE POTENTIALLY RUN SOME LEGISLATION TO SAY FOR CERTAIN KEY PRIORITIES OF THE DISTRICT, LIKE SHADE STRUCTURES, THEY FREEZE THE CODE OR INSTEAD OF EVERY THREE TO FIVE YEARS, IT'S EVERY 10 YEARS OR 'CAUSE IT JUST SEEMS LIKE CRAZY.
UM, YEAH, RANDY, AND THEN, OH, SORRY, THERE.
UM, SO WHEN YOU'RE LOOKING AT THESE, UH, YOU'VE GOT A BUNCH OF CLOSURES COMING UP, RIGHT, UH, OF SCHOOLS.
HOW DO YOU KNOW WHICH ONES ARE, UM, YOU'RE DESIGNING SOMETHING FOR A SCHOOL THAT COULD BE CLOSED? SO THIS IS A QUESTION THAT WE GET ALMOST ON ALL OF OUR BOND FUNDED PROJECTS.
UM, OBVIOUSLY VERY THOUGHTFUL QUESTION.
SO WE TAKE CLOSE CONSIDERATION DEPENDING ON WHAT IT IS, THE INVESTMENT THAT WE'RE MAKING IN, UM, SHADE SHELTERS.
WHAT WE DID IS WE SET A MINIMUM ENROLLMENT, I THINK IT WAS OF 275 STUDENTS, AND WE TARGETED THOSE SCHOOLS THAT HAD THE HIGHEST SUNNY SCORE AND YOU HAD TO HAVE A MINIMUM ENROLLMENT OF 2 75.
[00:30:01]
THEY'RE THE LEAST LIKELY SCHOOLS TO BE CLOSED THAT WHERE YOU'RE PUTTING 'EM IN.AND WE CHOSE 275 BECAUSE I THINK ABOUT THREE FOURTHS OF OUR ELEMENTARY SCHOOLS HAVE 275 OR MORE KIDS.
AND ABOUT A QUARTER OF ELEMENTARY SCHOOLS HAVE BELOW THAT AMOUNT.
AND SENDING NOBEL QUESTION TO THE, UM, THE CODE CHANGES.
I KNOW, IS THAT SOMETHING THAT IS PUBLIC AS TO WHAT CHANGED FROM ONE THREE YEARS TO THE NEXT THREE YEARS TO KNOW WHETHER IT BE ADVANTAGEOUS TO EXTEND IT FOR 10 YEARS? WHAT ARE THE, THE CHANGES? AND YOU SAID THAT THERE HAVEN'T BEEN A RECALL.
SO AS EVERY YEAR PROGRESSES, THEY JUST IMPROVE THE CHANGES.
SO THE, THE CHANGES ARE TO THE CALIFORNIA, UM, BUILDING CODE.
UM, AND CALIFORNIA MAKES UPDATES TO THE BUILDING CODE EVERY THREE YEARS.
UM, THEY CAN MAKE INTERVAL CHANGES IN BETWEEN THREE YEARS IF THEY HAVE REASON TO THINK THAT THE CODE NEEDS TO CHANGE AND THEY DON'T WANNA WAIT.
UM, I WOULD SEE IT MORE AS, UM, IT'S NOT THAT THE OLD CODE WAS WRONG OR THAT THE OLD CODE, UM, IS NOW IN VIOLATION OF THE NEW CODE.
IT'S JUST A STANDARD KIND OF PRE, UH, I THINK PROCESSION OF MAKING MODIFICATIONS OR UPGRADES OR CLARIFICATIONS.
UM, AND IF THERE IS SOMETHING THAT IS LEARNED, LIKE OFTEN WE FIND STRUCTURAL CODES CHANGE SPECIFICALLY AFTER EARTHQUAKE EVENTS WHEN THERE'S AN UNDERSTANDING OF, OH, WHAT WE THOUGHT HOW A BUILDING MIGHT PERFORM IN AN EARTHQUAKE WE LEARNED FROM A NEW SEISMIC EVENT.
AND IT MIGHT NOT EVEN BE IN CALIFORNIA, IT COULD BE FROM JAPAN.
THAT HOW WE THOUGHT BUILDINGS WOULD REACT IS DIFFERENT THAN WHAT WE ASSUMED.
AND THEN WE'LL SEE LARGE STRUCTURAL CODE UPGRADES.
UM, BUT, YOU KNOW, WE CAN'T, AS I MENTIONED BEFORE, WE CAN'T BE IN A CONSTANT STATE OF FLUX OF ALWAYS CHANGING DESIGNS, ESPECIALLY WHEN YOU'VE BID SOMETHING AND YOU'VE CONTRACTED IT OUT.
SO THAT'S WHY THE STATE RECOGNIZED AS DOES LOS ANGELES, IS YOU'RE GOOD FOR WHEN YOU SUBMIT YOUR DRAWINGS AND THAT'S WHAT YOU'RE KIND OF HELD TO.
AND ONCE YOU GET YOUR APPROVAL, YOU HAVE, I THINK IT'S THREE YEARS TO START CONSTRUCTION OR ELSE YOU HAVE TO RESUBMIT TO THE NEW CURRENT CODE.
AND SO CURRENTLY IT IS A THREE YEAR WINDOW IS WHAT'S DRIVING THIS CHANGE BECAUSE THE STATUTE SAYS THREE YEARS.
SO IF THE STATUTE SAID FIVE YEARS, IT WOULD BE A FIVE YEAR WINDOW.
AND THE CHANGES YOU SAID ARE NOT PUBLIC TO WHAT HAS HAPPENED.
'CAUSE IF IT'S JUST CLARIFICATION, IT'S NOT REALLY THE STANDARD NECESSARILY, RIGHT? IT'S NOT, THEY'RE, YEAH, THEY ARE ALL PUBLIC.
LIKE THE CALIFORNIA BUILDING CODE 2026 GETS RELEASED, RIGHT.
AND YOU CAN FIND THEY'RE PUBLISHED ONLINE.
UM, FOR FOLKS WHO ARE IN THE INDUSTRY, YOU KNOW, THEY'LL UNDERSTAND EXACTLY WHAT CHANGED IN THE STRUCTURAL CODE OR THE PLUMBING CODE OR THE CIVIL ENGINEERING CODE.
AND TYPICALLY PEOPLE KNOW WHAT TO EXPECT.
WE MIGHT OFTEN KNOW LIKE TWO YEARS IN ADVANCE, HEY, THE STRUCTURAL CODE IS GONNA CHANGE AND IT'S GONNA BE SIGNIFICANT, SO LET'S MAKE SURE THAT, YOU KNOW, WE KNOW EXACTLY WHEN WE'RE GOING TO BE TARGETING WHEN WE SUBMIT TO DSA.
UM, SO IT IS FULLY TRANSPARENT, UM, UH, AND ALL SCHOOL DISTRICTS OR ANYONE WHO HAS TO MEET DSA, WHICH FOLLOWS CALIFORNIA BUILDING CODE AND THEN SOME, UM, KNOWS WHAT THOSE ARE.
SO THEN, SHOULD WE BE HAVING OUR PLANS FOR THESE, UH, TO TRY AND COMPLETE 'EM PRIOR TO THE OKAY.
SO THAT'S, THAT IS THE GOAL IS TO TAKE THE SEVEN THAT HAVE ALREADY BEEN APPROVED BY THE BOARD AND THEN THE 23 THAT WE'RE GONNA BE BRINGING THE BOARD TO, TO IN NOVEMBER.
AND BECAUSE WE'RE DOING THAT DESIGN IN-HOUSE THAT WE'D BE ABLE TO SUBMIT 'EM TO DSA BEFORE JANUARY,
BUT WHEN I VISIT SCHOOLS, YOU KNOW, WE OFTEN SAY WE HAVE SOME BOND DOLLARS ALLOCATED TO BOARD OFFICES.
WHAT DOES YOUR SCHOOL SITE NEED? AND THEY'LL OFTEN SAY, WE WANT SHADE.
AND ONE THING WE CAN DO THAT'S FASTER, BUT NOT AT ALL A REPLACEMENT FOR IS, UM, TABLES AND BENCHES WITH, UH, UMBRELLA STRUCTURES.
AND SO THEY'RE, THEY'RE SMALL, THEY'RE LESS EXPENSIVE.
UM, THEY'RE, THEY'RE USUALLY LIKE MEANT FOR KIDS TO TAKE A LITTLE BREAK WHEN THEY RUN AROUND, THEY'RE ALL SWEATY AND THEN THEY SIT AND HAVE A DRINK OF WATER FOR A LITTLE BIT.
SO I DIDN'T KNOW IF OTHER OFFICES WERE ALSO OFFERING OR IF THE PUBLIC KNEW THAT, UM, OR PRINCIPALS, YOU KNOW, AS WE VISIT, IT'S NOT THE BIG SOLUTION, BUT IT CAN BE A TEMPORARY, UM, SUPPORT.
THANK YOU FOR, FOR BRINGING THAT UP.
THE OTHER THING THAT I WOULD LOVE THE COMMITTEE TO LOOK AT, UM, AND I KNOW WE'VE ASKED THE TEAM, I THINK TO EXPLORE IS THE SHADE SALES BECAUSE, BECAUSE AS I'VE LEARNED FROM MS TOES, LIKE OLIVE OF LA IS ON LIQUIFACTION
[00:35:01]
THE, THE COST OF THESE IS SO HIGH IN PART BECAUSE OF HOW DEEP YOU HAVE TO GO.BUT WE ALL KNOW YOU GO SIT AT A RESTAURANT OR YOUR BACKYARD AND THERE'S A SHADE SALE THAT TRIGGERS DIFFERENT REQUIREMENTS AROUND FIRE CODE.
AND SO THAT'S WHEN WE'RE TRYING TO UNDERSTAND THOSE, UM, CODES AND WHETHER THERE'S RELIEF THERE.
BECAUSE AGAIN, TO MY KNOWLEDGE, WE HAVEN'T HAD, UH, ANY ISSUES WITH, WITH, I'M SURE THERE'S AN EXAMPLE SOMEWHERE, BUT THESE AREN'T, LIKE, THERE'S NOT AN EPIDEMIC OF THE SHADE SAILS, YOU KNOW, CAUSING BUILDINGS TO GO ON FIRE.
UM, THERE ARE ALSO WAYS WHERE MAYBE IF YOU CAN TAKE THEM DOWN IN LIKE HEAVY WINDS THAT THEY CAN BE TEMPORARY STRUCTURES.
BUT YOU KNOW, THERE ARE A LOT OF SCHOOLS THAT I'M AT WHERE THERE'S A LITTLE, YOU KNOW, TK YARD WHERE YOU COULD JUST FROM A CHAIN LINK FENCE TO A BUILDING CONNECT, A SHADE SALE HAD A FRACTION OF THE COST OF A STRUCTURE.
BUT THAT RUNS INTO OTHER PROBLEMS. SO, WE'LL DEFINITELY THAT'LL BE OUR NEXT SHADE.
UM, PRESENTATION IS KIND OF THE SHADE SALE AND HOW THE WHACK-A-MOLE CONTINUES.
DAVID, DID YOU HAVE ANYTHING? NO.
OUR NEXT, UM, RECOMMENDATION IS CONDUCT FACILITIES CONSTRUCTION TIME COMPARISON.
SO THIS IS ONE, I KNOW THAT THE, THE BOARD AS A WHOLE AND ALSO THIS COMMITTEE WAS BRIEFED ON THE MGT STUDY, BUT WE HAVE YET TO SEE, UH, A LOT COME OUT OF IT IN MY OPINION IN TERMS OF LIKE, OH, WE LEARNED X AND SO NOW WE'RE DOING Y BUT I'LL LET MS TO SHARE A LITTLE BIT ABOUT THAT STUDY AND ALSO JUST KIND OF THE COMPARISONS THAT WE'RE ASKING THE TEAM TO DO.
SO WE LOOKED AT, UM, WHERE WE SAW LARGE DELAYS OR ON OUR PROJECT SCHEDULES AND WHERE THEY DEVIATED FROM WHAT WE ORIGINALLY ANTICIPATED.
UM, SO THERE WERE FOUR AREAS, UM, THAT WE WORKED WITH, WHETHER IT WAS PROCUREMENT INTERNALLY OR WITH, UM, OTHER DIVISIONS THAT WERE IMPACTING, UM, OUR SCHEDULE.
THE FIRST AND MADE I THINK, SUBSTANTIAL PROGRESS ON THAT.
THE FIRST ONE WAS, UM, PROCURING OUR AE SERVICES.
UM, WE SAW THAT IT WAS TAKING OVER SIX MONTHS TO GET AN ARCHITECT ON BOARD FOR OUR PROJECTS.
UM, WORKING WITH OUR FACILITIES CONTRACTS TEAM, WE WERE ABLE TO REDUCE THAT DOWN TO THREE MONTHS, UM, TO GET THEM ON BOARD.
THESE ARE REALLY SUBSTANTIAL KIND OF COMPLICATED PROJECTS WITH A FULL FLEDGED AE TEAM.
SO EVEN THREE MONTHS MAY SOUND LONG, BUT UM, FROM START TO FINISH WE'RE ABLE TO MAKE THAT REDUCTION, CUTTING THAT TIME BY PROBABLY ABOUT TWO THIRDS, UM, ON DUE DILIGENCE REPORTS.
SO ANYTIME WE ARE CONDUCTING, UM, CONSTRUCTION, WE HAVE TO DO SITE SURVEYS, GEOTECHNICAL REPORTS.
UM, WHAT WE SAW WAS LENGTHY TIMES TO GET THOSE REPORTS, UM, UNDERWAY AND COMPLETED.
WE DIDN'T HAVE SUFFICIENT CAPACITY.
BOTH OF THE STAFF THAT WAS DOING THOSE REPORTS OR NECESSARILY THE FIRMS DOING THAT, WE NOW HAVE A ROBUST BUNCH.
WE'RE ALSO NEED TO KIND OF INCREASE THE STAFF WHO IS OVERSEEING THOSE REPORTS.
THOSE ARE STRUCTURAL ENGINEERS OR CIVIL ENGINEERS WHO HAVE TO DO KIND OF THE QUALITY CONTROL ON THE REPORTS THAT WE RECEIVE.
'CAUSE IF WE DON'T HAVE, UM, KIND OF BONAFIDE HIGH QUALITY REPORTS THAT COULD IMPACT THE DESIGN AND CONSTRUCTION LATER ON.
INTERNAL DESIGN REVIEWS, WE HAD PROLONGED REVIEW TIMELINES.
UM, THAT WAS BASED ON BOTH OUR WORKLOAD CONSTRAINTS.
UM, WE DID SHORTEN AND REALLY LOOK AT WHAT WAS THE LENGTH OF TIME NEEDED DEPENDING ON THE PROJECT.
SO YOU MIGHT HAVE SOMETHING LIKE A SHADE SHELTER WHERE YOU REALLY DON'T NEED DESIGN REVIEW TIMES.
THERE ISN'T A LOT OF DESIGN BEING DONE OTHER THAN WHAT'S IN THE SOILS, WHICH IS VERY DIFFERENT THAN LET'S SAY, UM, A GREEN, UM, EXTENSIVE PLAYGROUND, UH, UPGRADE PROJECT WHERE YOU WERE GOING TO HIT POTENTIALLY PLUMBING LINES, SEWER LINES.
YOU'RE GOING TO HAVE TO FIGURE OUT WHETHER THERE'S STILL ADEQUATE PLAYSTATIONS AND THAT REQUIRES MORE DESIGN REVIEW TIME AND THEN ALSO COST ESTIMATES, UM, AT DIFFERENT POINTS OF THE DESIGN.
WE HAVE, UM, BOTH EXTERNAL FIRMS WHO REVIEW THE COST ESTIMATES OF OUR ARCHITECTS.
WE WANNA MAKE SURE THAT WE'RE STAYING ON BUDGET AND IF THERE'S ANY OPPORTUNITIES THAT WE HAVE TO WHAT'S CALLED VALUE ENGINEER OR CHANGE THE SCOPE BEFORE WE GO OUT TO BID, UM, THAT WAS ALSO TAKING A AMOUNT OF TIME.
SO WE'RE NOW RUNNING THOSE PARALLEL SO WE DON'T STOP THE ARCHITECT FROM DOING THEIR WORK WHILE WE'RE ALSO GETTING ESTIMATES.
UM, AGAIN, THAT SAVES ON OUR PRE-CONSTRUCTION TIME.
AND THEN ONCE WE'RE UNDER CONSTRUCTION, IT'S ALWAYS HARDER TO RECOVER CONSTRUCTION TIME ONCE YOU'RE ALREADY UNDER CONSTRUCTION.
BUT WHERE POSSIBLE, UM, WHERE WE HAVE NUMEROUS PROJECTS THAT MIGHT HAVE INCURRED SIGNIFICANT DELAYS, WE LOOK AT HOW WE CAN DO SOME COST RECOVERY.
A LOT OF THAT IS BASED ON THE CAPACITY OF THE CONTRACTOR, UM, AS WELL AS WHAT ARE THE SITE CONDITIONS OR RESTRICTIONS THAT WE MIGHT HAVE AT A SCHOOL SITE.
UH, QUESTIONS, COMMENTS ON THAT ONE? YES, MS. ANDY NOBEL APPRECIATE YOU SHARING
[00:40:01]
THAT.UM, WITH THE FOUR AREAS, HAVE WE PILOTED THE NEW WAY OF LOOKING AT THIS? MEANING THAT WE'VE KIND OF TESTED IT OUT TO SEE, YOU KNOW, PROJECTS WITH THIS AMOUNT OF SQUARE FOOTAGE AND THIS, YOU KNOW, IT'S GONNA NOW TAKE US, YOU KNOW, A YEAR LESS, SIX MONTHS LESS.
DO WE HAVE AN AVERAGE OF WHAT THAT LOOKS LIKE NOW? SO WHEN WE TAKE ON A PROJECT, WE KNOW THAT THIS PROJECT NOW WHAT USED TO BE X AMOUNT OF MONTHS OR X AMOUNT NOW IS X AMOUNT OF MONTHS? WE DO.
UM, THAT'S SOMETHING THAT BOTH ALIX AND I, WE MEET WITH EACH OF OUR BRANCHES.
UM, M AND O HAS THEIR DESIGN SERVICES AS SOMS PLANNING AND DEVELOPMENT TEAM JUST REVIEW ALL PROJECTS.
IT REALLY DEPENDS ON THE PROJECT.
SO WHAT WE'RE SEEING IS ON OUR JUST STARTING DESIGN TIMES, WE'VE SHORTENED THAT BY SIX MONTHS.
UM, WHEN WE LOOK AT THE TIME IT TAKES TO DO OUR DESIGN REVIEWS, WE'VE SHORTENED THAT AS WELL.
I CAN'T GIVE YOU ONE BECAUSE A, LET'S SAY A LARGE SEISMIC MODERNIZATION PROJECT, UM, IS GONNA HAVE A VERY DIFFERENT SCHEDULE THAN A SHADE SHELTER PROJECT.
BUT I WOULD SAY WHERE WE SAW OUR SCHEDULES CREEPING TOWARDS, YOU KNOW, SOMETHING THAT WOULD TAKE MAYBE A YEAR, YEAR AND A HALF LONGER, WE'RE NOW UM, REALLY TRYING TO INSTILL A CAR CULTURE OF ACCOUNTABILITY OF DRIVING AND MAKING OUR SCHEDULE MILESTONES, UM, AND SETTING THAT EXPECTATION ACROSS OUR TEAMS. GOT A, I GOT A QUICKIE, UM, LIKE MARQUETTE SCHOOL.
UM, WHAT WOULD, WHAT IS THE TIMEFRAME ON THAT ONE? HOW LONG DID IT TAKE YOU TO GET THE ARCHITECT? UM, WHEN DID YOU HAVE A FULLY SET OF PERMITTED PLANS, UM, AND WHAT IS THE CONSTRUCTION TIMEFRAME TO GET TO A CFO? SO OUR PALISADES PROJECTS, UM, BENEFITED FROM ONE, WE WERE UNDER A, UM, EMERGENCY ORDER.
SO THAT ALLOWED US TO BE ABLE TO TAKE ON CERTAIN PROCUREMENT ACTIVITIES THAT YOU CAN'T DO IF YOU'RE NOT UNDER A EMERGENCY DELEGATION, WHICH WAS DONE BY THE STATE AS WELL AS THE L-A-U-S-D BOARD.
UM, SPECIFIC TO MARQUEZ, UH, BOTH MARQUEZ PALISADES ELEMENTARY AND PALISADES HIGH ARE ON KIND OF WHAT WE CALL AN ACCELERATED TIMELINE SO THAT WE CAN BRING THOSE SCHOOLS BACK TO THEIR CAMPUSES.
UM, MARQUEZ IS SUPPOSED TO START CONSTRUCTION BY DECEMBER OF THIS YEAR.
UM, WE WERE ABLE TO DO THE DESIGN IN I WANNA SAY A YEAR AND A HALF.
THAT'S GEN GENSLER'S DOING IT.
MARK, WHO'S YOUR ARCHITECT ON THAT? I'M GONNA LOOK N-A-C-N-A-C ARCHITECTS.
UM, SO WE JUST GOT, THE GOOD NEWS IS WE JUST GOT DSA APPROVAL ON MARQUEZ, UM, WORKING WITH THEM, THE STATE COMMITTED THAT THEY WOULD, UM, TURN AROUND DSA IN FOUR MONTHS ON ALL OF THE PALISADES REBUILD PROJECTS.
TYPICALLY A PROJECT OF THAT SIZE WOULD TAKE NINE MONTHS.
UM, THE WAY THAT DSA KIND OF HANDLED THE AMOUNT OF WORK THAT WAS COMING TO THEM IS THEY, UM, BROUGHT IN THEIR SAN DIEGO OFFICE AND THEIR OAKLAND OFFICES WHO ACTED AS, UM, STAFF AUGMENTATION.
SO WE STILL RAN POINT WITH THE LA OFFICE, BUT THEN THEY KIND OF SHUTTLED THAT WORK TO THEIR OAKLAND AND SAN DIEGO OFFICES.
UM, SO THAT WAS A COMMITMENT THAT THE STATEMENT THAT THEY WOULD HAVE THE REVIEWS DONE IN FOUR MONTHS, WHICH THEY CUT THEIR TIME IN HALF.
UM, AND THEN WE PARALLEL TRACKED PART OF THE PROCUREMENT PROCESS.
SO WE ISSUED RF QS WHILE WE WERE WAITING FOR DSA TO HAVE THAT APPROVAL.
NOW THAT WE HAVE DSA APPROVAL, WE'RE GIVING THE SHORTLISTED CONTRACTORS, THE OFFICIAL DSA APPROVED DRAWINGS WE EXPECT.
ARE YOU FINDING THE CONTRACTORS WANTING TO BID THIS? YES.
UM, I THINK A GOOD LEVEL OF PARTICIPATION.
WE BID, UH, PALISADES ELEMENTARY SCHOOL FIRST.
I DON'T KNOW, MATT, IF YOU KNOW OFF THE TOP OF YOUR HEAD HOW MANY PROPOSERS WE RECEIVED AND SHORTLISTED DOWN TO? NOT SPECIFICALLY.
WE SHORTLISTED, I THINK WE GOT NINE, SEVEN OR SOMETHING LIKE THAT AND WE SHORTLISTED TO FOUR.
UM, WE HAVE THREE PROJECTS BIDDING IN THE SAME AREA AT THE SAME TIME IN AN AREA THAT IS REALLY HARD TO GET CONTRACTORS TO GET WORKERS TO COME TO.
THAT'S ALSO PART OF THE CHALLENGES OF DOING OUR WORK IS IT'S MUCH HARDER FOR BASICALLY THE CONSTRUCTION LABOR FORCE TO GET TO THE PALISADES.
UM, AND WHEN WE'RE TALKING ABOUT THREE PROJECTS FOR THEM TO FIND THE SUBS WHO ARE GOING TO, YOU KNOW, DO THAT WORK.
UM, BUT WE MADE A VERY CONCERTED EFFORT TO TALK TO OUR CONSTRUCTION PARTNERS WAY IN ADVANCE.
UM, AND REALLY, UM, YOU KNOW, MADE SURE THAT THEY WERE, THAT WE HAD BIDDERS FOR THESE JOBS.
YEAH, I I I WOULD THINK THAT WITH THE WORLD KINDA CRUMBLING RIGHT NOW ON CONSTRUCTION, YOU WOULD'VE
[00:45:01]
ZERO PROBLEM GETTING CONTRACTORS.NORMALLY GETTING TO THE PALISADES IS RIDICULOUSLY HARD.
BUT, UH, UH, YOU SHOULDN'T HAVE AN ISSUE THERE.
UH, SO WE, UM, WE'RE STARTING CONSTRUCTION IN DECEMBER AND UM, THE GOAL IS TO BE FINISHED BY 2020.
I WANNA MAKE SURE I SAY END OF 2028.
YEAH, I I WILL SAY, UM, UH, AND YOU KNOW, ALWAYS THE FIRST TO, UH, NO PUN INTENDED, BUT THROW SHADE SOMETIMES ON THE THING LENGTH AND EXPENSE OF OUR FACILITIES PROJECTS THAT THE, THE WORK THAT THEY'VE BEEN DOING IN THE PALISADES HAS BEEN INCREDIBLE.
UM, GENSLER'S DOING THE VILLAGE SCHOOL, WHICH IS A PRIVATE SCHOOL NEXT TO PAL ELEMENTARY.
AND WE'VE HAD CONVERSATIONS WITH THE FACILITIES TEAM AT LA UNIFIED AND GENSLER TO KIND OF SHARE BEST PRACTICES.
AND ALSO, YOU KNOW, THE COMMITMENT I HAD MADE AS THE REPRESENTATIVE OF THE PALISADES IS THAT WE'RE GONNA DO ALL WE CAN TO MATCH THAT PRIVATE TIMELINE.
UH, AND SO FAR THE TEAM HAS BEEN DOING A GREAT JOB THERE.
THE, THE PLANS ALSO FOR THOSE SCHOOLS AND THE BUILDING AT PALLY HIGH ARE ALSO PRETTY AMAZING.
UM, UH, AND I'LL SAY, YOU KNOW, WE, ONE OF THE QUESTIONS WE'VE BEEN ASKING IS, WELL THESE EMERGENCY, UH, REGULATIONS OR EXEMPTIONS OR TIMEFRAMES, LIKE THERE'S ALWAYS AN EMERGENCY OF WHEN IT COMES TO THE, AND, AND ONE OF THE CHALLENGES WE'VE BEEN HEARING FROM THE STATE IS THAT IN ORDER TO MAKE THIS HAPPEN, THEY'VE HAD TO BRING UP THEIR SAN DIEGO OFFICE OR THEY'VE HAD, SO IT IS A CAPACITY ISSUE, BUT WE ARE TRYING TO DISTILL SOME OF THE LESSONS LEARNED BECAUSE THIS IS AN AREA WHERE WE ARE, UM, YOU KNOW, RIGHT ON PAR WITH A LOT OF THE PRIVATE CONSTRUCTION.
UM, I'LL SAY IN THOSE CONVERSATIONS WITH DSA, THERE ARE LITTLE THINGS I THINK THAT WE'VE BEEN ABLE TO COLLABORATE ON, LIKE FEEDBACK AROUND, WELL SOMETIMES WHEN YOU'RE IN YOUR TEAM COMES IN FOR INSPECTIONS, THEY GET FEEDBACK, THEN YOU HAVE TO GO BACK AND COME BACK.
SO JUST BRING YOUR LAPTOP, RIGHT? THIS IS ONE OF THEIR SUGGESTIONS.
BRING YOUR LAPTOP TO THE DSA MEETING, THE DIVISION OF STATE ARCHITECTS AND LIKE EDIT IN REAL TIME AND SUBMIT.
AND EVEN IF THAT SAVES, YOU KNOW, THAT COULD SAVE MONTHS OR WEEKS.
AND SO THAT ONE, I LOVE THAT DETAIL 'CAUSE IT IS LIKE, GREAT, LET'S JUST, INSTEAD OF BACK AND FORTH, DO IT THERE.
SO WE ARE TRYING TO DO THOSE LESSONS LEARNED.
BUT I DID WANT TO GIVE CHRISTIE AND THE TEAM, UM, AND MATT, KUDOS ON THE PALISADES BUILDS.
UM, YES, YOU GONNA SEND A NEW BILL AND THEN START OVER AS WE'RE TALKING ABOUT PALADE, NOT SURE IF YOU HAVE AN UPDATE ON, UM, REIMBURSEMENTS OF FUNDS FOR THOSE PROJECTS.
HAVE WE EVER RECEIVED THAT? DID WE GET THAT? HOW DOES THAT LOOK FOR US? SO WE HAVE, THERE'S TWO SOURCES OF FUNDS THAT THE DISTRICT, UM, IS GOING TO BE WELL RECEIVING OR ALSO MAKING APPLICATIONS TO.
UM, SO THE DISTRICT HAS A POLICY OF APPROXIMATELY $500 MILLION FOR INSURANCE, WHICH IS FANTASTIC.
UM, SOME I THINK MOST PUBLIC AGENCIES DID NOT.
UM, SO THAT PUTS US IN A GREAT PLACE.
AND THEN FEMA WILL CO ALSO REIMBURSE THE DISTRICT, UM, FOR WHATEVER INSURANCE DOESN'T COVER.
SO IF WE, LET'S SAY, SAY THE TOTAL AMOUNT THAT WE WOULD BE ELIGIBLE, UM, TO BE REIMBURSED FOR WAS 550 MILLION, 500 WOULD COME FROM INSURANCE AND 50 WOULD COME FROM FEMA.
WE HAVE BEEN WORKING CLOSELY WITH, UM, CAL OES OFFICE OF EMERGENCY SERVICES AS KIND OF THE LIAISON FOR FEMA.
UM, SO WE'VE BEEN WORKING CLOSELY WITH THEM AS WELL AS, UM, OUR FEMA COUNTERPARTS ON PUTTING TOGETHER ALL OF THE APPLICATIONS WE HAVE SUBMITTED THAT IT IS A LENGTHY, UM, ARCANE PROCESS TO SUBMIT TO ALL OF THE REQUIREMENTS NEEDED.
UM, BUT WE'RE OPTIMISTIC OR CAUTIOUSLY OPTIMISTIC THAT WE'LL RECEIVE THOSE FUNDS NOT IMMEDIATELY.
TYPICALLY, UM, IN FEMA YOU HAVE TO SPEND MONEY IN ORDER TO RECEIVE MONEY.
MY QUESTION WAS, I KEEP HEARING CONSULTANTS.
WE, WE WE'RE USING CONSULTANTS ON ARCHITECTURE, ON THE CONSTRUCTION.
IS IT ONE COMPANY THAT WE'RE GOING TO OR ARE WE PAYING A LOT OF DIFFERENT SEPARATE CONSULTANTS? SO JUST TO GIVE YOU A SENSE OF SCALE, 'CAUSE I KNOW WHEN WE TALK ABOUT THESE INDIVIDUAL PROJECTS, IT SOUNDS LIKE YES, WE'RE, YOU KNOW, WE'RE USING CONSULTANTS HERE AND THERE, BUT FOR THE VOLUME OF WORK THAT THE CAPITAL PROGRAM HAS UNDERWAY, WE HAVE APPROXIMATELY ALMOST $9 BILLION OF WORKOUT ON THE STREET.
UM, AND OVER A THOUSAND PROJECTS.
UM, SO WE HAVE TO RELY ON THE INDUSTRY, UM, TO ENACT THAT VOLUME OF WORK, BOTH DOING THE DESIGN AND THE CONSTRUCTION.
UM, AND WE'RE ALSO REQUIRED, UM, BY CALIFORNIA LAW, AS I WAS MENTIONING BEFORE, OF HOW MUCH WORK WE CAN DO IN-HOUSE.
SO WE DO HAVE, UM, IN-HOUSE ARCHITECTS, STRUCTURAL ENGINEERS, AND CIVIL ENGINEERS.
UM, BUT WE DON'T HAVE THE VOLUME OR LET'S SAY THE COMPLEXITY OF FIRMS. WE ENGAGE, I WANNA SAY 50 TO 60 FIRMS IN LA THAT
[00:50:01]
DO WORK WITH US.UM, AND IT CAN BE AS SMALL AS DOING STRUCTURAL DESIGNS FOR, YOU KNOW, A, UH, BASEBALL SCOREBOARD OR FOOTBALL SCOREBOARD TO A LARGE SEISMIC RETROFIT.
BUT THAT IS JUST THE NATURE OF A CAPITAL PROGRAM IS THAT YOU RELY ON ARCHITECTS, ENGINEERS THAT YOU DON'T HAVE THE CAPACITY IN HOUSE TO DO, NOR COULD YOU KIND OF BRING THAT IN BECAUSE AS PROJECTS END THEN YOU NO LONGER USE THEM.
AND THEN YOU GO TO A DIFFERENT FIRM DEPENDING ON THE DIFFERENT TYPE OF PROJECT THAT YOU HAVE.
SO YOU'RE ALWAYS KIND OF USING THE FIRMS DEPENDING ON THE EXPERTISE THAT YOU NEED.
UM, AND THEY ALL REQUIRE SPECIAL CERTIFICATIONS, LICENSES, BONDING CAPACITY.
THERE'S REALLY A LEVEL OF KIND OF PROFESSIONAL LICENSURE THAT IS REQUIRED IN ORDER TO DO THIS WORK.
SO WE DO SOME IN-HOUSE THAT WE'RE ABLE TO, AND THE REST OF IT WE CONTRACT OUT.
SO FOR SEPARATE PROJECTS, 1, 2, 3 CONSULTANTS, YOU MIGHT USE ALL THREE OF US ON ONE OF IT AND THEN MAYBE TWO ON ANOTHER AND THEN, AND THEY'RE EACH GETTING PAID SEPARATELY PER PROJECT? YEAH, SO WE HAVE, DEPENDING ON THE TYPE OF PROJECT, SO LET'S SAY IF WE'RE USING ARCHITECTS, SO WHEN YOU SAY CONSULTANTS, I WOULD CALL LIKE AN ARCHITECTURE FIRM, RIGHT? SO WE HAVE CONTRACTS WITH ARCHITECTURE FIRMS, WE HAVE CONTRACTS WITH STRUCTURAL ENGINEERING FIRMS, WE HAVE CONTRACTS WITH CIVIL ENGINEERING FIRMS, UM, AND WE HIRE THEM TO DESIGN PROJECTS.
WE MIGHT HIRE ONE SPECIFIC ARCHITECTURE FIRM WHO HAS, UM, EXPERIENCE DOING HISTORICAL RENOVATION OF HISTORICAL STRUCTURES.
AND WE MIGHT HAVE ANOTHER FIRM WHO HAS EXPERIENCE DOING LANDSCAPE AND ENGINEERING OR LANDSCAPE, UM, AND, AND CIVIL WORK FOR A GREENING PROJECT.
AND WE HAVE CRITERIA THAT WE USE DEPENDING ON WHAT THE PROJECT IS.
SO DOES THAT TIE IN WITH WHAT, UH, MATT WAS TALKING ABOUT EARLIER WITH THE BENCH PROCESS OF CONTRACTS? WOULD THAT BE SOMETHING SIM THAT'S EXACT, IS THAT WHAT THAT IS CORRECT.
THERE, THERE'S AN A E BENCH THAT'S SET UP AND SO WE PULL OFF OF THOSE FIRMS FOR EACH OF THESE PROJECTS THAT WE'RE DISCUSSING.
WE'RE GONNA GO TO OUR TWO FINAL RECOMMENDATIONS BEFORE MOVING TO OUR FIRST PRESENTATION.
UM, SO OUR SEVENTH IS INCREASED MAINTENANCE AND OPERATIONS CAPACITY.
NOT ONE WE'VE HAD A LOT OF TIME TO TALK ABOUT IN THE PAST, BUT WE DO WANNA AGENDIZE IT THIS YEAR.
SO, UM, MS. TOS, MAYBE YOU CAN SHARE A LITTLE BIT ABOUT, UH, DISTRICT IS LEANING IN HERE.
SO WE'RE THE CHALLENGE ON CUSTODIAL STAFFING THAT, UM, OUR TEAM IS WORKING THROUGH AND I THINK THEY'VE COME UP WITH, UM, YOU KNOW, BEST SOLUTIONS POSSIBLE IS HOW DO WE CREATE GREATER EFFICIENCY WHEN WE'RE SEEING DIMINISHING INVESTMENTS IN CUSTODIAL, UM, UH, OPERATIONS.
SO WE, LAST YEAR WHEN WE, UM, LOOKED AT BUDGET CUTS TO WHAT'S CALLED THE CUSTODIAL SUB POOL.
SO WE HAVE JUST LIKE TEACHERS HAVE, THERE'S A GROUP OF SUBSTITUTE TEACHERS THAT YOU CAN CALL IF A TEACHER DOESN'T SHOW UP.
WE ALSO HAVE A SUB POLE OF SUBSTITUTE CUSTODIANS IF, UM, THE HOUSE OR THE SCHOOL CUSTODIAN IS NOT AVAILABLE TO COME TO WORK, WE HAD TO MAKE CUTS TO THAT CUSTODIAL SUB POOL.
UM, SO AGAIN, WE'RE LOOKING AT EVERY WHICH WAY OF HOW DO WE CREATE MORE EFFICIENCIES ON THE WORKFORCE.
UM, SOME OF THOSE WE ALSO HAD TO MAKE CUTS TO LANDSCAPING, ET CETERA.
WE LOOKED AT MAKING TARGETED INVESTMENTS TO DIFFERENT TYPES OF EQUIPMENT.
UM, WHETHER THAT'S HOW WE POLISH OUR FLOORS OR THE LANDSCAPING TOOLS THAT WE USE OR THE LEAF BLOWING, UM, TOOLS THAT WE USE.
BUT HOW DO WE MAKE SURE THAT OUR FOLKS HAVE THE BEST EQUIPMENT TO BE THE MOST EFFICIENT? UM, I LEARNED MORE THAN I, UH, EVER KNEW BEFORE ABOUT JUST THE TIME IT TAKES TO LIKE PLUG IN THE CORD FOR, UM, YOU KNOW, A VACUUM CLEANER.
AND THE, YOU HAVE TO CONSTANTLY DO THAT.
YOU'RE SPENDING MORE TIME UNPLUGGING AND PLUGGING, UM, THAN IF YOU HAVE, YOU KNOW, A DIFFERENT TYPE OF VACUUM CLEANER WHERE YOU DON'T HAVE TO DO THAT AS MUCH.
SO WE'RE LOOKING AT THAT, BUT THAT IS KIND OF A TOUGH NUT, UM, TO CRACK AND WE CONTINUE TO HAVE THOSE CONVERSATIONS, UM, UNDERSTANDING, YOU KNOW, WHAT OUR FISCAL REALITIES ARE.
AND YOU WANNA JUST CLARIFY MS TOES THAT THE M AND O BUDGET IS OUT OF THE GENERAL FUND DIFFERENTLY THAN THE BOND THE CAPITAL PROJECTS? YES, WE HAVE.
SO MAINTENANCE AND OPERATIONS, UM, BASICALLY HAS TWO, I WANNA SAY IT'S ALL GENERAL FUND, BUT ONE OF IT IS RESTRICTED.
SO, UM, THE STATE REQUIRES THAT WE SET ASIDE 3% OF THE GENERAL FUND FOR WHAT'S CALLED ROUTINE REPAIR AND MAINTENANCE.
AND THAT MONEY BOTH GOES TO FACILITIES.
[00:55:01]
GOES TO ITS 'CAUSE YOU HAVE TO MAINTAIN YOUR, BOTH YOUR WIRELESS, UM, AND TECH INFRASTRUCTURE AS WELL AS YOUR BRICK AND MORTAR INFRASTRUCTURE.UM, SO THAT GOES FROM EVERYTHING FROM SERVICE CALLS TO BROKEN, YOU KNOW, PIPES TO MAKING SURE THE FIRE SPRINKLERS ARE ANNUALLY CERTIFIED.
UM, AND THEN WE HAVE JUST GENERAL FUND, WHICH IS MORE ON THE CUSTODIAL SIDE, THAT'S WHAT'S CALLED UNRESTRICTED.
UM, SO THE THINGS LIKE GARDENING WHERE YOU'RE NOT DOING ROUTINE REPAIR AND MAINTENANCE, UM, POOL MAINTENANCE, UH, PEST MANAGEMENT, AND THEN YOUR CUSTODIAL SUB POOL ARE ALL GENERAL FUNDED.
YEAH, THIS IS A CLARIFYING QUESTION AS WE'RE TALKING ABOUT GENERAL FUND.
AND THE QUESTION I HAD EARLIER ABOUT THE FEMA DOLLARS COMING BACK, THAT WOULD REPLACE THE BOND FUND DOLLARS THAT WAS USED TO DO THE BUILD.
THAT HAS BEEN THE DISCUSSIONS THAT WE'VE HAD WITH THE BOARD PREVIOUSLY, AND WE'LL SEE IF THAT CONTINUES.
JUST WANTED, AS WE TALKING ABOUT DOLLARS
I GUESS IT'S JUST MORE OF A STATEMENT OR A REMINDER.
UM, IN, IN MY EXPERIENCE IN L-A-U-S-D, IT SOMETIMES IS CHALLENGING TO HAVE BEAUTIFICATION DAYS AT YOUR ELEMENTARY SCHOOL.
AND SO AS YOU'RE, AS WE'RE GOING DOWN THIS PATH OF HOW DO WE REDUCE OUR COSTS, UH, MAKING SURE THAT WE'RE NOT TYING THE HANDS OF OUR PRINCIPALS AND OUR PTSA, UM, OR PTOS SO THAT THEY CAN GET IN THERE AND DO, 'CAUSE I, I, I'M NOT KNOWLEDGEABLE ENOUGH ON IT, BUT I KNOW THERE WERE THINGS THAT AS PARENT GROUPS WE WANTED TO GO DO.
UM, SOME OF US HAD EXPERTISE IN IT AND SOME OF US JUST WERE STRAIGHT FREE LABOR.
UM, BUT IT WAS, IT'S NOT THAT IT WAS REPLACING, UH, LAOD EMPLOYEES, BUT IT WAS WORK THAT WAS ACTUALLY NOT BEING DONE.
UM, AND I MAY HAVE WEEDED A FEW GARDEN AREAS IN MY LIFE WHEN NO ONE WAS LOOKING BECAUSE YOU WANT TO WELCOME PEOPLE FOR ENROLLMENT AND VERY FEW PROSPECTIVE PARENTS WANNA WALK AROUND.
UM, AND THE MORE OVERGROWN SOMETHING IS THAT JUST OPENS UP OPPORTUNITIES FOR RICE, UH, RATS AND OTHER RODENTS.
SO JUST, I KNOW THAT THAT'S A STRUGGLE.
UM, SO JUST ASKING YOU TO KEEP THAT TOP OF MIND.
AND, UH, UM, BECKY, THANK YOU FOR RAISING THAT.
WE ACTUALLY, I THINK THE DISTRICT'S MADE IMPROVEMENTS HERE THANKS TO ADVOCACY LIKE YOURS.
AND THERE'S ACTUALLY LIKE A LITTLE GARDENING TRUCK THAT PARENTS CAN RENT FOR A, A BEAUTIFICATION DAY.
UM, AND THERE'S PROCESSES AND WORKING IN TANDEM WITH OUR FACILITIES AND M AND O STAFF.
AND SO WE CAN SHARE WITH THE, MAYBE AS A QUICK UPDATE WITH THE COMMITTEE AND THEN SEND OUT, WE SHARED WITH PARENT LEADS LAST YEAR, UH, AT A PARENT APPRECIATION EVENT WE DID.
UM, AND THERE WAS A LOT OF INTEREST.
SO YOU CAN LIKE RENT TOOLS FROM THE DISTRICT, UH, AND THE STAFF WILL SHOW UP.
AND WE'RE TRYING TO UNDER KIND OF, I THINK, STRIKE THAT BALANCE OF, WE, WE KNOW THERE'S VOLUNTEERS WHO WANNA DO THIS DONE, WHO WANNA GET THIS DONE, BUT IF WE CAN DO IT THE RIGHT WAY WITH THE RIGHT TOOLS AND WITH DISTRICT STAFF GUIDING LESS LIKELY TO, YOU KNOW, TAKE UP NATIVE PLANTS OR SOMETHING LIKE THAT, WHICH HAS HAPPENED.
SO, UH, YES, MR. RODRIGUEZ, AND THEN WE'LL GO TO OUR LAST RECOMMENDATION.
UM, AS FAR AS THE, UH, THE BGS, A LOT OF, UH, OKAY, THIS IS GONNA BE A MULTI-PART QUESTION, SO GONNA START IT OUT.
SO FIRST OF ALL, THERE ARE SOME SCHOOLS THAT HAVE BEEN DE DEEMED HIGH NEED AS FAR AS, UH, HAVING MORE BNG STAFF.
IS THAT CORRECT? MY UNDERSTANDING IS BNG STAFF IS ALLOCATED TO SCHOOL SITES BASED ON THE SQUARE FOOTAGE OF THE BUILDINGS THAT THEY HAVE, AND THEN THE NUMBER OF STUDENTS THAT THEY HAVE.
I WAS A BNG MY FIRST FOUR YEARS IN THE DISTRICT, SO I GOT A LITTLE BIT EXPERIENCE WITH THAT.
SO EVEN WITH THAT, SOMETIMES THERE ARE SCHOOLS THAT, UH, THE, BECAUSE OF THE AREA THEY'RE IN, THEY'RE GONNA EXPERIENCE A HIGHER NUMBER OF, OF GRAFFITI.
THEY'RE GONNA HAVE MORE PE KIDS COMING OVER THE FENCE AFTER THE SCHOOL'S CLOSED AND WHATNOT, WREAKING HAVOC.
I WAS LUCKY THAT I WAS NOT AT ONE OF THOSE SCHOOLS.
IT WAS IN ELEMENTARY, SO I WAS, THAT WAS A, THAT WAS A GOOD EXPERIENCE FOR ME.
BUT I DID LISTEN TO COWORKERS WHERE THEY, ON A NIGHTLY BASIS, IT WAS ALMOST LIKE A WAR, THEY SAID.
SO WITH THAT BEING SAID, SOME OF THOSE SCHOOLS, THEY NEED ADDITIONAL STAFF, BUT WE DON'T HAVE IT.
WELL, IT SOUNDS LIKE WHERE, UM, MAYBE YOUR QUESTION IS, IS KNOWING THAT SOME OF OUR SCHOOLS MAY HAVE HIGHER MAINTENANCE NEEDS BASED ON THE INCIDENTS THAT HAPPEN AT THOSE SCHOOLS VERSUS OTHER SCHOOLS.
HOW DO WE SUPPORT THOSE SCHOOLS IF THEY ALL GET KIND OF AN ALLOTMENT OF A, B AND G WORKER'S TIME BASED ON STUDENTS IN SQUARE FOOTAGE? RIGHT.
SO THAT'S WHERE LIKE, UM, YOU KNOW, VANDALISM, WE, THERE WOULD BE EITHER A SERVICE CALL, THAT'S WHERE KIND OF THE CENTRAL
[01:00:01]
STAFF COMES IN AND WE'LL HAVE PAINTERS PAINT OVER THE VANDALISM, OR IF THERE IS, UM, UH, YOU KNOW, WE'VE JUST AN INCIDENT THAT HAPPENS RIGHT IN FRONT OF THE SCHOOL, RIGHT.SO THAT KIND OF THE CENTRAL SUPPORT COMES IN AND HELPS THAT SCHOOL.
'CAUSE REALLY THE B AND G WORKERS SHOULD BE DEALING WITH CLEANING THE RESTROOMS, CLEANING THE, YOU KNOW, DINING AREAS AND DEALING, THEY ALREADY HAVE ENOUGH TO DEAL WITH, WITH WHAT THEY HAVE TO CLEAN INSIDE THE SCHOOL.
UM, AND THEN SERVICE CALLS CAN BE MADE IF IT EXCEEDS WHAT, YOU KNOW, A, B AND G'S FOCUS ON CLEANING.
SO IF THERE'S LEAKS OR HVAC THAT ISN'T WORKING, OR, UH, A BROKEN PIPE OR A BATHROOM THAT'S NOT OPERABLE, UM, ALL OF THAT IS HANDLED THROUGH THE MAINTENANCE SIDE, WHICH COMES IN TO SUPPORT OPERATIONS.
SO THEY'RE NOT DOING THAT TYPE OF WORK.
THAT'S, THAT'S, THAT'S GOING BACK TO THE AREA.
LIKE I SAID, I WAS, I WENT THROUGH THAT, BUT I'M TALKING ABOUT, SO YOU HAVE A SCHOOL THAT'S ALREADY UNDERSTAFFED, THEY DON'T HAVE ENOUGH BGS AS IT IS, YOU'RE HAVING RESTROOMS LOCKED AFTER THEY GOT CLEANED THE NIGHT BEFORE, AND THEY STAY LOCKED THROUGHOUT THE DAY.
IT WOULD SEEM THAT THAT'S A, THAT'S JUST A BAD SITUATION WAITING TO EXPLODE.
I'M JUST GONNA ASK, UM, DAVID, I THINK THESE ARE GREAT QUESTIONS AND THIS IS AN AREA THAT WE HAVEN'T NOT YET AGENDIZED AS A FULL COMMITTEE.
UM, BUT I THINK WE SHOULD TO EXPLORE THE QUESTIONS YOU'RE ASKING ABOUT ALLOCATION METHODS, ALSO, WHETHER THERE'S MONEY OUTSIDE OF THE STATUTORY 3%, IF THERE ARE OTHER FUNDS WE CAN BE LOOKING AT.
SO IF IT'S OKAY WITH YOU, JUST IN THE INTEREST OF TIME, I THINK WE WILL TABLE SOME OF THESE QUESTIONS SPECIFICALLY ON THE M AND O ONE.
'CAUSE IT IS ONE WHERE I THINK THE BOARD ALSO FEELS THE, TO, TO BOTH YOUR POINT AND BECKY'S POINT, LIKE BEAUTIFICATION MAINTENANCE AND OPERATIONS.
CLEANLINESS FROM AN ENROLLMENT PERSPECTIVE, FROM A QUALITY OF ENVIRONMENT FOR STUDENTS AND STAFF, UM, IS CRITICAL.
AT THE SAME TIME, GENERAL FUND DOLLARS ARE HARD TO COME BY.
AND SO WE, WE, WE WANNA EXPLORE IT.
UM, SO IF IT'S OKAY, WE WILL KIND OF TABLE THAT AND HAVE A FULL PRESENTATION TO DISCUSS.
I THINK YOUR EXPERIENCE WILL BE CRITICAL.
UH, AND OUR LAST RECOMMENDATION, UM, WHICH I THINK WE HAVE, WE'LL HAVE, HAVE AN UPDATE ON SOON, BUT IS PROGRESS, UH, FOR ATHLETIC FIELDS.
THE BOARD OR THE DISTRICT UNDERTOOK A STUDY, UH, ON ARTIFICIAL TURF VERSUS NATURAL GRASS.
AND SO MS, TO IF YOU CAN JUST GIVE US A QUICK UPDATE THERE.
SO THE REPORT IS BEING FINALIZED.
WE HOPE IT TO HAVE IT TO YOU ALL SHORTLY, AND THEN WOULD BE DOING A PRESENTATION TO THE BOARD AS WELL.
UH, SO AGAIN, THAT WILL BE THE, THE BOARD'S POLICY AS OF NOW IS THAT FOR ELEMENTARY AND MIDDLE SCHOOLS, UM, ALL PROJECTS ARE GRASS, UH, BUT FOR SECONDARY SCHOOLS WHERE THERE'S, UH, FOOTBALL AND SOCCER FIELDS, AND WE KNOW A LOT OF SCHOOLS HAVE REACHED OUT AND WANNA HAVE THE OPTION FOR TURF, BUT THEN THERE'S THE KIND OF CONVERSATIONS ABOUT WHAT'S MORE ENVIRONMENTALLY FRIENDLY, WHAT'S CHEAPER, WHAT'S EASIER TO MAINTAIN PER THE CONVERSATION.
WE'RE JUST HAVING DISTRICTS UNDERTAKING A STUDY WILL COME BACK TO THE BOARD WITH RECOMMENDATIONS THAT THE BOARD WILL CHOOSE TO ADOPT OR NOT
UM, ANY QUESTIONS OR COMMENTS ON THAT FINAL RECOMMENDATION? GREAT.
UM, KIND OF A MEATY OVERVIEW, BUT THERE'S A LOT WE'RE, WE'VE BEEN WORKING ON AS A COMMITTEE AND AS A DISTRICT.
SO IMPORTANT TO HAVE OPPORTUNITIES TO SHARE AND EXPLORE AND THEN KIND OF FIGURE OUT WHAT WE WANNA GO INTO IT, UM, MORE DEPTH ABOUT THROUGHOUT THE COURSE OF THE YEAR.
SO, UH, WE'RE NOW GONNA, YOU KNOW, OUR TWO PRESENTATIONS TODAY, ONE IS ON THE LIFETIME OF, OF A PROCUREMENT.
THE SECOND IS ON DISTRICT LEASING.
UH, WE WERE THINKING IT MIGHT BE, UH, USEFUL AND HELPFUL TO THINK ABOUT KIND OF HOW, UH, WE GO FROM KIND OF INCEPTION OF, OH, WE NEED COMPUTERS AT A SCHOOL TO THE PROCUREMENT PROCESS.
WE THOUGHT IT WOULD BE INTERESTING TO DO COMPUTERS BECAUSE THE DISTRICT'S BEEN TALKING A LOT ABOUT SCREEN TIME AND TECH.
BUT ALSO WE KNOW THAT THIS IS SOMETHING THAT REGARDLESS OF HOW DRAMATICALLY WE LIMIT SCREEN TIME, SCHOOLS WILL STILL NEED COMPUTERS.
UM, AND WANTED TO EXPLORE, UH, HOW THIS HAPPENS.
UM, AND, UH, AND THEN, YOU KNOW, KIND OF SEE WHERE TWO FROM HERE.
[II.2. Computing Device Procurement Process]
OVER TO GUS TIKO AND RAJ KAPO.'CAUSE IT'S BOTH PROCUREMENT, UM, AND IT, UH, BUT I DON'T KNOW, MATT, IF YOU HAVE ANY INTRODUCTORY REMARKS.
UM, SO RAJ, UH, WORKS ON OUR TEAM AS A CONTRACTS ADMIN, UM, OR EXCUSE ME, A DIRECTOR OF CONTRACTS ADMINISTRATION.
UH, AND WE WORK CLOSELY WITH OUR ITS TEAM, UH, IN SUPPORT OF PROCURING DEVICES, DIGITAL TOOLS, TECHNOLOGY AS A WHOLE.
UM, AND I APPRECIATE THEM BOTH, UM, PRESENTING THIS.
AND I KNOW YOU HAVE A PRESENTATION THAT MAYBE OUR FOLKS IN THE BACK CAN HELP US KIND OF SWITCH, SWAP OUT THIS ONE, UM, FOR THE COMPUTING DEVICE PROCUREMENT PROCESS.
UM, ONE, AND DO YOU HAVE A CLICKER DOWN THERE AS YOU ALL? OH, THERE IS.
[01:05:09]
ALRIGHT.COMMITTEE MEMBERS, UM, BOARD MEMBERS, UH, MEMBERS OF THE PUBLIC.
MY NAME IS AUGUSTA TIKO, DIRECTOR OF IT FOR THE INFORMATION TECHNOLOGY SERVICES GROUP.
BESIDE ME IS RAJ KAUR, DIRECTOR OF CONTRACT ADMINISTRATION FOR THE PROCUREMENT SERVICES GROUP, THIS DIVISION.
UM, WE'RE HERE TODAY TO DO A QUICK PRESENTATION ON THE PROCUREMENT PROCESS SPECIFICALLY RELATED TO, UH, COMPUTING DEVICES.
SO AT A HIGH LEVEL, UM, WE, UH, TALK ABOUT PROCUREMENT LIFECYCLE IN, UH, SIX MAJOR STAGES.
IT'S THE PLANNING, PREPARATION, SOLICITATION SELECTION, ADMINIS ADMINISTRATION, AND THEN THE CLOSING OF THE CONTRACT ITSELF.
SO FROM DEFINING THE NEED TO THE FINAL CONTRACT CLOSEOUT, THESE ARE THE MAJOR SECTIONS THAT WE TALK ABOUT WHEN WE'RE DEALING WITH THE PROCUREMENT LIFE CYCLE.
UM, AS YOU'LL SEE IN THE SLIDES, UM, ITS IS INVOLVED, UM, MOSTLY COLLABORATING WITH THE PROCUREMENT SERVICES GROUP IN, UM, THE PLANNING STAGE.
UH, IN THIS PLANNING STAGE, ITS COLLABORATES WITH PSD, UM, WE HELP SET THE STANDARDS, UH, OR WRITE THE SPECIFICATIONS IN TERMS OF WHAT THE TECHNOLOGY AND THE MANUFACTURER STANDARDS ARE, WHAT TYPES OF USER SPECIFICATIONS WE WOULD NEED IN THE SOLICITATION ITSELF.
UH, THAT WOULD INCLUDE WARRANTY, TECHNICAL SUPPORT, RESPONSE TIMES, WHAT TYPE OF ASSET MANAGEMENT, UH, REQUIREMENTS WE WOULD NEED AS PART OF THIS CONTRACT.
ANY SECTION 5 0 8 COMPLIANCE WE NEED TO BE CONSIDERED FOR.
AND ALSO, UH, DELIVERY AND INTEGRATION SERVICES.
SO DURING THE TECHNOLOGY STANDARDS, UH, WE MAR WE SURVEY THE MARKET IN TERMS OF WHAT ARE THE MINIMUM STANDARDS, UM, THAT ARE OUT THERE, WHAT THERE ARE MANUFACTURERS OFFERING, WHAT'S IN THE ROADMAP.
WE ALSO LOOK AT WHAT TYPES OF PROCESSOR TYPES ARE, ARE, ARE INCLUDED IN THERE, WHAT TYPE OF RAM CAPACITY, UM, DO WE NEED FOR OUR DISTRICT, THE STORAGE CAPACITY, SO HARD DRIVE SPACE, UH, WHAT TYPES OF GRAPHIC CART WE WOULD NEED FOR TO BE ABLE TO USE SOME OF THE, UM, APPLICATIONS THAT WE HAVE IN THE DISTRICT.
UM, WHAT TYPES OF SCREEN SIZE IS APPROPRIATE, UH, BATTERY LIFE.
UH, DOES OUR DEVICE NEED LTE CAPABILITY? DOES OUR DEVICE NEED TOUCH OR NON TOUCHSCREEN CAPABILITIES? AND ALSO LASER ETCHING CAPABILITIES.
UH, FROM THERE, ONCE WE'VE SET THE STANDARDS, WE TAKE A LOOK AT WHICH USERS, UH, WOULD NEED WHAT TYPES OF DEVICES.
SO WE BREAK APART THE SPECIFICATIONS INTO OUR TYPICAL USERS, WHICH ARE DISTRICT, UH, STAFF, UH, STUDENTS, AND ANY OTHER, UM, DISTRICT USERS THAT WE MIGHT HAVE.
FROM THERE, WE TAKE A LOOK AT THE DEVICES AND WE CATEGORIZE IT INTO STANDARD DEVICES, HIGH-END DEVICES, AND ANY OTHER SPECIALTY DEVICES THAT WE MIGHT BE USING.
UH, FOR EXAMPLE, ESPORTS DEVICES THAT ARE CURRENTLY, UM, BEYOND THE BELL PROGRAM OR ANY AFTERSCHOOL PROGRAM MIGHT HAVE.
UM, AND THEN WE SET THE STANDARDS IN TERMS OF LAPTOPS, DESKTOPS, CHROMEBOOKS, AND TABLETS.
AND PART OF THE USER SPECIFICATIONS IS ALSO WHAT TYPE OF WARRANTY DO WE INCLUDE IN THERE? DO WE WANT NEXT DAY BUSINESS RESPONSE? DO WE WANT REPLACE OR REPLACEMENT, UH, OF THOSE DEVICES? UM, OR DO WE, WHAT TYPES OF, UM, REPLACEMENT OR REPAIR OR SERVICES DO WE WANT TO COVER IN THERE? DO WE WANT THE KEYBOARD KEYS TO BE REPAIRED? DO WE WANT ACCIDENTAL DAMAGE? THOSE ARE SOME OF THE CONSIDERATIONS WE INCLUDE AS PART OF THE USER TYPE SPECIFICATIONS.
AND THEN FROM THERE, WE ALSO REQUIRE ASSET MANAGEMENT.
UH, SO ASSET MANAGEMENT IS A CRITICAL FUNCTION THAT WE REQUIRE FROM OUR CONTRACTORS BECAUSE THIS IS A WAY, A MAJOR WAY FOR US TO BE ABLE TO TRACK AND MANAGE THE DEVICES THAT WE, UH, WE HAVE IN THE DISTRICT THAT WE'VE ACTUALLY PURCHASED.
AND THE IS, UH, DISTRICT'S POSSESSION.
SO WE, WE ARE ABLE TO MANAGE AND TRACK THESE AT THE DISTRICT LEVEL AND ALSO AT THE SCHOOL LEVEL BECAUSE WE DO HAVE THIS INFORMATION THAT WE'VE REQUESTED AND PROVIDED BY OUR VENDORS.
SO SOME OF THE INFORMATION WE'VE ASKED THERE IS THE DESCRIPTION, MAKE AND MODEL OF THE DEVICE, THE, THE, THE DISTRICT LOCATION THAT IT'S BEEN DELIVERED, THE TYPE OF WARRANTY AND THE DURATION OF THE WARRANTY.
SERIAL NUMBER IS CRITICAL BECAUSE THAT'S THE, THAT'S ONE OF THE WAYS THAT WE TRACK COST OF THE ITEMS SHIPPING AND DELIVERY DATE, WHAT TYPES OF OPERATING SYSTEMS ARE IN THERE, THE DISTRICT INVENTORY TAG, UM, AND ANY OTHER SOFTWARE, UH, OR LICENSES THAT'S INCLUDED IN THAT, UH, DEVICE AS WELL AS THE ACTUAL PHYSICAL LOCATION OF THAT DEVICE IN, IN ADDITION TO THE SCHOOL LOCATION.
SO, AND THEN, UH, WE ALSO CONSIDER SECTION 5 0 8 COMPLIANCE.
SO THIS IS, UH, THIS IS A REQUIREMENT TO BE ABLE TO MAKE SURE THAT OUR SYSTEMS ARE ACCESSIBLE TO AND USABLE BY INDIVIDUALS WITH DIS WITH DISABILITIES.
AND THEN LASTLY, WE, UH, INCLUDE DELIVERY AND INTEGRATION SERVICES AS PART OF OUR REQUIREMENTS.
UH, THIS IS ANOTHER CRITICAL FUNCTION THAT WE REQUIRE FROM OUR CONTRACTORS BECAUSE WE WANT OUR DEVICES TO BE WHAT WE CALL L-O-U-S-D READY, WHICH MEANS, UM, FROM THE MOMENT THAT THAT DEVICE IS TURNED ON,
[01:10:01]
UH, THAT DEVICE IS ALREADY BE, UH, CAPABLE AND TO BE ABLE TO BE USED BY OUR STUDENTS OR STAFF.THERE'S NO ADDITIONAL, UM, NEED TO WAIT FOR ANY UPDATES ON, UM, ON THE OPERATING SYSTEM.
ALL THE SECURITY, UH, CERTIFICATES THAT NEEDS TO BE INSTALLED ARE ALREADY INSTALLED THERE.
AND THEN MOST IMPORTANTLY, IT IS FIT FOR USE FOR, UH, DISTRICT, UM, TO BE ABLE TO USE THE NETWORK AND ALL OF OUR INFRASTRUCTURE AS WELL.
AND THEN LASTLY, WE, UH, ALSO INCLUDE INTEGRATION SERVICES.
AGAIN, THAT'S PART OF BEING LAD READY AS FAR AS THE DEVICE IS CONCERNED.
WE WANT TO BE ABLE TO, UH, MAKE SURE THAT THE, THE VENDOR THAT WE WERE AWARDED TO DOES THE CON NECESSARY CONFIGURATION, IMAGING AND PROVISIONING OF THE DEVICES.
THEY, UH, APPLY THE NECESSARY ASSET TAG FOR TRACKING PURPOSES.
AND ALSO, UM, IF YOU'LL SEE, WE, WE ALSO REQUIRE THEM TO DO LASER ETCHING, PROPERTY AVAIL USD AS A THEFT DETERRENT, UH, FOR THOSE DEVICES.
AND ALSO TO MAKE SURE THAT THOSE DEVICES ARE, UH, VISIBLE THAT THEY ARE PROPERTY OF VALUE USD.
SO THOSE ARE SOME OF THE CONSIDERATIONS AT ITS COLLABORATES WITH PSD AS PART OF THE PLANNING STAGE OF THE PROCUREMENT LIFECYCLE.
AND THEN I'LL PASS IT ON TO MR. KAUR TO PROVIDE SOME MORE ADDITIONAL CONTEXT.
UH, GOOD MORNING COMMITTEE MEMBERS, RAJ KAPO, DIRECTOR OF CONTRACTS AND PROCUREMENT SERVICES.
SO NOW THAT GUS HAS, UH, COVERED HOW THE DISTRICT DEVELOPS ITS TECHNICAL REQUIREMENTS, THE NEXT STEP IS DETERMINING THE APPROPRIATE, UH, SOLICITATION METHOD.
SO PROCUREMENT SERVICES MAKE THAT DETERMINATION BASED ON THE PUBLIC CONTRACTING REQUIREMENTS AND THE SPECIFIC NEEDS OF THE DISTRICT, UH, FOR COMPUTING DEVICES, UH, THE PUBLIC CONTRACT CODE SECTION 2 0 1 1 8 0.2, IT DOES GIVE US THE FLEXIBILITY OF, UH, CHOOSING BETWEEN AN INVITATION FOR BID AND IFP OR A REQUEST FOR PROPOSAL, WHICH IS AN RFP PROCESS.
UM, WHEN THE DISTRICT CAN CLEARLY DEFINE EXACTLY WHAT IT NEEDS, WE MAY USE AN INVITATION FOR BID.
UH, IN AN, IN, UH, THE INVITATION FOR BID, THE VENDORS MUST MEET ALL REQUIRED SPECIFICATIONS, AND THE AWARD IS MADE TO THE LOWEST PRICED, UH, BIDDER THAT IS BOTH RESPONSIVE AND RESPONSIBLE.
THIS IS A SEALED BID EVENT, AND NO NEGOTIATIONS ARE, UH, ALLOWED UNDER THIS METHOD.
UH, BEING RESPONSIVE UH, MEANS THAT A BIDDER HAS COMPLIED WITH ALL THE REQUIREMENTS OF THE SOLICITATION.
BEING RESPONSIBLE MEANS THAT THE BIDDER HAS THE QUALIFICATIONS AND THE CAPACITY, UH, NECESSARY TO SUCCESSFULLY PERFORM THE CONTRACT.
WHEN THE DISTRICT NEEDS, UH, TO COMPARE FACTORS BEYOND PRICE, SUCH AS QUALITY SERVICE LEVELS, OR END-TO-END MANAGED SERVICES APPROACH, WE MAY USE A RFP PROCESS.
UNDER AN RFP, UH, PROPOSALS ARE EVALUATED AND SCORED USING THE EVALUATION CRITERIA, UH, THAT WAS PUBLISHED IN THE SOLICITATION, AND THE AWARD RECOMMENDATION IS MADE TO THE HIGHEST SCORING PROPOSAL.
UH, IN AN RFP, WE CAN NEGOTIATE, UH, THE TERMS AND CONDITIONS WE CAN ASK FOR BEST AND FINAL OFFERS.
SO THOSE THINGS ARE AVAILABLE FOR US IN AN RFP PROCESS.
UH, THE IMPORTANT POINT IS THAT, UH, THE SOLICITATION METHOD IS SELECTED BASED ON WHAT THE DISTRICT IS PURCHASING AND HOW THE RESPONSES NEED TO BE EVALUATED.
SO ONCE WE DETERMINE THE APPROPRIATE SOLICITATION METHOD, WE MAY ALSO CONDUCT MARKET RESEARCH, UH, BEFORE FINALIZING THE SOLICITATION DOCUMENT.
SO WE MAY ISSUE A REQUEST FOR INFORMATION, AN RFI OR HOST AN INDUSTRY FORUM TO BETTER UNDERSTAND THE AVAILABLE MARKET.
UH, THIS GIVES US AN OPPORTUNITY TO IDENTIFY THE COMPANIES THAT ARE CAPABLE OF SERVING THE DISTRICT, AND TO UNDERSTAND THE CURRENT STATE OF THE INDUSTRY, INCLUDING EMERGING TECHNOLOGY, UH, AVAILABLE PRODUCTS AND SERVICES, SUPPLY CHAIN CONSIDERATIONS, AND OTHER POTENTIAL CHALLENGES OR RISKS.
UH, FOR COMPUTING DEVICES, WE MAY ALSO EXAMINE DIFFERENT SUPPLIER MODELS.
FOR EXAMPLE, UH, WE MAY CONSIDER PURCHASING DIRECTLY FROM THE MANUFACTURERS OR WORKING THROUGH AUTHORIZED RESELLERS.
UH, WE MAY ALSO EVALUATE THE ADVANTAGES AND DISADVANTAGES OF USING ONE MANUFACTURER VERSUS, UH, MULTIPLE MANUFACTURERS.
UH, THE INFORMATION GATHERED DURING THIS PROCESS HELPS US AND IT, UH, DEVELOP REQUIREMENTS THAT REFLECT CURRENT MARKET CONDITIONS.
IT CAN ALSO HELP IDENTIFY WHETHER A PROPOSED REQUIREMENT MAY UNINTENTIONALLY LIMIT COMPENSATION.
TO YOUR POINT, MR. BALDWIN, UH, A REQUEST FOR INFORMATION OR INDUSTRY FORUM IS FOR PLANNING PURPOSES ONLY.
IT DOES NOT RESULT IN A CONTRACT AWARD.
ITS PURPOSE IS TO HELP DISTRICT DEVELOP A MORE, UH, INFORM SOLICITATION WHILE PROVIDING TRANSPARENCY AND ENCOURAGING COMPETITION.
SO AFTER THE PLANNING AND MARKETING, UH, MARKET RESEARCH HAS BEEN COMPLETED, UH, THE PROCESS MOVES ON TO THE FORMAL SOLICITATION STAGE.
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AND, AND DURING THIS STAGE, UH, WE PUBLISH THE SOLICITATION AND CONDUCT OUTREACH TO INFORM THE VENDOR COMMUNITY OF THE OPPORTUNITY.UH, THE OUTREACH INCLUDES, UH, POSTING THE SOLICITATION ON THE SAP DISCOVERY PLATFORM, WHICH IS THE SYSTEM THAT WE USE FOR PROCUREMENT, UH, DIRECT EMAILS TO THE POTENTIAL BIDDER POOL, UH, SOCIAL MEDIA NOTIFICATIONS, AS WELL AS OF COURSE, UH, BY LAW, WE ARE REQUIRED TO ADVERTISE ON THE NEWSPAPER.
SO PROCUREMENT AND IT, UH, CONTINUE TO WORK CLOSELY TOGETHER.
DURING THIS STAGE, UH, WE MAY HOLD A PRE-BID MEETING TO EXPLAIN THE SOLICITATION AND REVIEW ITS TECHNICAL AND ADMINISTRATIVE REQUIREMENTS WITH THE INTEREST BIDDERS.
UH, THE PRE-BID MEETING ALSO GIVES VENDORS AN OPPORTUNITY TO ASK QUESTIONS.
HOWEVER, THE FORMAL RESPONSE TO VENDOR QUESTIONS IS PROVIDED IN WRITING THROUGH THE SOLICITATION PROCESS.
UH, THE WRITTEN QUESTIONS AND ANSWERS ARE IMPORTANT BECAUSE THEY PROVIDE THE SAME OFFICIAL INFORMATION TO ALL INTERESTED VENDORS.
IF A QUESTION RESULTS IN A CHANGE OR CLARIFICATION TO THE SOLICITATION, UH, PSD MAY ISSUE A FORMAL ADDENDUM TO SO THAT ALL VENDORS PREPARE THEIR RESPONSES USING THE SAME REQUIREMENTS AND INFORMATION.
UH, THIS PROCESS SUPPORTS CONSISTENCY, TRANSPARENCY, AND FAIR COMPETITION.
ONCE THE SOLICITATION PERIOD CLOSES AND THE DISTRICT RECEIVES THE VENDOR RESPONSES, UH, WE MOVED INTO THE SELECTION STAGE.
SO THE SELECTION STAGE BEGINS AFTER THE RESPONSES ARE RECEIVED AND CONTINUES THROUGH THE DEVELOPMENT OF THE FINAL AWARD RECOMMENDATION.
UH, THE FINAL EVALUATION METHOD, AGAIN, DEPENDS ON THE TYPE OF SOLICITATION.
FOR AN IFB, THE AWARD DETERMINATION IS BASED ON THE LOWEST PRICED, RESPONSIVE, AND RESPONSIBLE BIDDER.
IF AN RFP IS CONDUCTED, HOWEVER, THE PROCUREMENT SERVICES THEN CONVENES A SOURCE SELECTION COMMITTEE THAT INCLUDES SUBJECT MATTER EXPERTS WITH THE APPROPRIATE KNOWLEDGE TO REVIEW THE RESPONSES AND TO SUPPORT THE AWARD RECOMMENDATION.
THE SOURCE SELECTION COMMITTEE MEMBERS ARE REQUIRED TO SIGN NON-DISCLOSURE AGREEMENTS TO MAKE SURE THAT THERE ARE NO CONFLICTS OF INTEREST.
THE FIRST STEP IN DETERMINING WHETHER EACH RESPONDENT MET, UH, MEETS THE MINIMUM QUALIFICATIONS IDENTIFIED IN THE SOLICITATION.
UH, THESE QUALIFICATIONS MAY INCLUDE RELEVANT EXPERIENCE, OPERATIONAL CAPACITY, FINANCIAL CAPABILITY, OR OTHER REQUIREMENTS, UH, NECESSARY TO PERFORM THE CONTRACT.
ITS SUPPORTS US IN THE TECHNICAL EVALUATION BY REVIEWING THE PROPOSED PRODUCTS AND SERVICES AND DETERMINING WHETHER THEY COMPLY WITH THEIR DISTRICT'S TECHNICAL SPECIFICATIONS.
UH, FOLLOWING THE EVALUATION, UH, PSD COMPLETES THEIR REQUIRED DUE DILIGENCE AND COORDINATES THE LEGAL REVIEW.
AFTER THOSE REVIEWS ARE CONDUCT, UH, COMPLETED, PSD PRESENTS THE AWARD RECOMMENDATION TO THE BOARD FOR APPROVAL.
UH, BOARD APPROVAL COMPLETES THE SELECTION PROCESS, BUT IT ALSO BEGINS THE NEXT PHASE, WHICH IS THE CONTRACT ADMINISTRATION.
SO, FOLLOWING BOARD APPROVAL, UH, THE CONTRACTS ARE FINALIZED AND MADE AVAILABLE FOR SCHOOLS AND OFFICES TO USE BASED ON THEIR OPERATIONAL NEEDS AND AVAILABLE FUNDING, UH, PROCUREMENT SERVICES ISSUES, PURCHASE ORDERS AND TRACKS ACTIVITY UNDER THE CONTRACTS, INCLUDING THE CO UH, INCLUDING THE AMOUNT OF CONTRACT CAPACITY BEING USED.
UH, PSD AND ITS ALSO CONTINUE TO WORK TOGETHER THROUGHOUT THE LIFE OF THE CONTRACTS.
AS TECHNOLOGY CHANGES, WE MAY NEED TO UPDATE TECHNICAL REQUIREMENTS OR MAKE OTHER PERMITTED CONTRACT MODIFICATIONS.
WE MAY ALSO EXERCISE AVAILABLE AUCTIONEERS OR SEEK BOARD APPROVAL TO INCREASE CONTRACT CAPACITY WHEN NEEDED.
ANY SUCH ACTIONS MUST FOLLOW THE TERMS OF THE CONTRACT AND THE APPLICABLE APPROVAL REQUIREMENTS.
UH, BECAUSE COMPUTING TECHNOLOGY AND MARKET CONDITIONS CAN CHANGE RAPIDLY, WE MONITOR THE CONTRACTS THROUGHOUT THEIR TERM.
WE ALSO BEGIN PLANNING FOR THE NEXT SOLICITATION AT LEAST ONE YEAR IN ADVANCE, UH, BEFORE THE EXISTING CONTRACTS EXPIRE.
UH, STARTING EARLY HELPS PROVIDE CONTINUITY AND REDUCES THE RISK OF A GAP IN PURCHASING OPTIONS FOR SCHOOLS AND OFFICES.
UH, WITH THAT OVERALL PROCESS IN MIND, UH, I GIVE YOU A BRIEF OVERVIEW OF THE DISTRICT CURRENTLY AWARDED CONTRACTS.
SO THE BOARD APPROVED, UH, THE CONTRACTS FOR COMPUTING DEVICES AND RELATED EQUIPMENT AND ASSOCIATE SERVICES ON SEPTEMBER 10TH, 2024.
UH, THE CONTRACTS ARE SCHEDULED TO EXPIRE ON SCHEDULE ON SEPTEMBER 14TH, 2029 IF ALL AVAILABLE OPTION YEARS ARE EXERCISED.
UH, THESE CONTRACTS ARE REQUIREMENT CONTRACTS AND PROVIDE SCHOOLS AND OFFICES WITH AN APPROVED PURCHASING VEHICLE THAT THEY CAN USE THROUGHOUT THE CONTRACT.
SCHOOLS AND OFFICES DETERMINE WHEN DEVICES ARE NEEDED AND USE THEIR AVAILABLE FUNDING TO PLACE ORDERS THAT SUPPORT THEIR STUDENTS AND STAFF.
IT IS IMPORTANT TO DISTINGUISH THE BOARD AUTHORIZED CONTRACT AMOUNT
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FROM THE ACTUAL PURCHASES.BOARD APPROVAL ESTABLISHES THE MAXIMUM CONTRACT AUTHORITY.
IT DOES NOT MEAN THAT THE ENTIRE AUTHORIZED AMOUNT HAS ALREADY BEEN SPENT OR COMMITTED.
ACTUAL PURCHASES OCCUR OVER TIME AS SCHOOLS AND OFFICES IDENTIFY A NEED, CONFIRM THEIR AVAIL, UH, AVAILABLE FUNDING AND PLACE ORDERS UNDER THOSE CONTRACTS.
UH, THE DISTRICT'S, UH, RESPONSIBILITY FOR THESE DEVICES, HOWEVER, CONTINUES BEYOND THE INITIAL PURCHASE.
WE MUST ALSO ADDRESS REPAIRS AND SECURE DISPOSITION OF DEVICES AT THE END OF THEIR USEFUL LIFE.
SO DISTRICT HAS SEPARATE CONTRACTS, UH, WITH A COMPANY CALLED SDS EDUCATION, UH, THAT THE BOARD APPROVED ON MAY 7TH, 2024.
UH, THE FIRST CONTRACT, THE BREAK FIX REPAIR CONTRACT.
UH, THESE ARE, THESE, BOTH OF THESE CONTRACTS ARE MANAGED BY OUR IT FRIENDS HERE.
UH, SO THE BREAKFAST CONTRACTS PROVIDE SERVICES ON AN AS NEEDED BASIS FOR DEVICES THAT ARE OUT OF WARRANTY OR HAVE REACHED THE END OF THEIR USEFUL LIFE.
UH, THE REVENUE CONTRACT, HOWEVER, UH, PROVIDES FOR THE DECOMMISSIONING OF OLD OR DAMAGED DEVICES.
THE DECOMMISSIONING PROCESS INCLUDES SANITIZING THE DATA STORED ON THE DEVICES, AND REMOVING DISTRICT IDENTIFIERS SUCH AS THE LOGOS, THE ASSET TAGS, BARCODES, LASER ETCHING.
AN IMPORTANT PART OF THIS PROCESS IS MAINTAINING DOCUMENTATION OF THE CHAIN OF CUSTODY AND THE TRANSFER OF OWNERSHIP.
UH, THIS HELPS THE DISTRICT ACCOUNT FOR THE DEVICES AND CONFIRMS THAT DISTRICT DATA AND IDENTIFYING INFORMATION ARE APPROPRIATELY ADDRESSED BEFORE THE DEVICES LEAVE DISTRICT CONTROL.
UH, THESE DEVICE, THESE SERVICES GIVE SCHOOLS AND OFFICES AN ESTABLISHED PROCESS FOR MANAGING DEVICES THAT CAN NO LONGER REMAIN IN SERVICE.
TO CONCLUDE, THE FINAL, UH, SLIDE TALKS ABOUT THE PURCHASE ORDER ACTIVITY UNDER THESE CONTRACTS.
SO FOR THE BREAK FIXER CONTRACT FOR DEVICES THAT ARE OUT OF WARRANTY, UH, WE HAVE A CONTRACT THAT WE HAVE SPENT ABOUT $78,733.
SINCE THE INCEPTION OF THIS CONTRACT THROUGH SEPTEMBER 20TH OF THIS YEAR, UH, THE REVENUE CONTRACT HAS RESULTED IN APPROXIMATELY $194,000 IN REVENUE.
UH, AND THE COMPUTER CONTRACTS HAS A CAPACITY OF 330 MILLION ON AGAINST THAT CAPACITY.
UH, SO FAR WE HAVE SPENT APPROXIMATELY $58 MILLION, UH, IN PURCHASE OF THOSE DEVICES.
THAT BRINGS US TO THE CONCLUSION OF THIS PRESENTATION.
WE'RE HAPPY TO ANSWER YOUR QUESTIONS.
VERY COMPREHENSIVE, UH, AND RESPONSIVE TO KIND OF OUR REQUEST TO KIND OF UNDERSTAND THE PROCESS.
UM, AND WITH THAT, I'LL TURN, I'LL TURN IT OVER TO MY COLLEAGUES FOR QUESTIONS, COMMENTS BEFORE WE GET INTO MY OWN.
AS YOU WERE TALKING IN THE BEGINNING ABOUT KIND OF, OF THE PLANNING STAGES, AND I REALIZE THIS IS ONE EXAMPLE, AND SO MAYBE THIS IS MORE FOR MATT.
I WAS THINKING THERE MIGHT BE LIKE A STEP ZERO.
LIKE HOW DO WE EVEN DECIDE WHO STARTS THE PROCESS, WHETHER IT'S ITS, LIKE AT THE DISTRICT-WIDE LEVEL OR A SCHOOL SITE? LIKE WHO'S THE DECISION MAKER TO START PLANNING? WHERE DOES THAT BEGIN? UH, TYPICALLY THAT'S SITS WITHIN ITS AND, AND, UH, MOST SCENARIOS THAT, THAT, SORRY, NOT JUST FOR THIS PARTICULAR ISSUE, WHICH I FEEL LIKE IS, IS A PERFECT EXAMPLE, BUT LIKE, ON ANY ISSUE, HOW DO WE SAY WHETHER IT'S THE DEPARTMENT AT THE DISTRICT OR A SCHOOL SITE, I FEEL LIKE THERE MUST BE LIKE SOME INDICATION.
SO, UH, DIVISIONS AND SPONSORS TYPICALLY DECIDE ON PROGRAMS THAT THEN DICTATE THE PURCHASING THAT IS NEEDED FOR THOSE THINGS, IF YOU WILL.
UM, SCHOOL SITES ALSO HAVE AD HOC NEEDS AND REQUIREMENTS, UM, AND THAT FOLLOWS KIND OF A DISTRICT POLICY AROUND PROCURING ITEMS THAT HAS CERTAIN THRESHOLDS.
BUT WE OBVIOUSLY WANNA SUPPORT FOLKS WITH HAVING CONTRACTS IN PLACE TO, TO KIND OF SPEED UP THAT PROCESS.
UM, BUT I THINK IF, IF YOU'RE TALKING ABOUT KIND OF THE LARGER PROGRAMS IN THE DISTRICT THAT REQUIRE LARGE SUMS OF, OF PURCHASING, THOSE ARE USUALLY HELD WITHIN KIND OF A, A CENTRALIZED FACT, UH, FACTOR OF, OF THEM PURSUING A PROGRAM, FINDING OUT WHAT THE NEEDS ARE.
AND THAT'S SOMETIMES WITH LIKE COMMUNITY ENGAGEMENT AND, AND ENGAGEMENT WITH SCHOOL SITES AND, AND REGIONS TO BE ABLE TO UNDERSTAND WHAT THEY NEED.
BUT IT'S, IT'S TYPICALLY KIND OF MANAGED AT A CENTRAL LOCATION.
AND THAT IN PART, I'M WONDERING, AND, AND ASSUMING THAT IT'S BECAUSE IT CONNECTS ALSO TO THE BUDGET THAT THEY WOULD HAVE, UM, DRAFTED THE YEAR PRIOR.
UM, YEAH, JUST THINKING ABOUT, YOU KNOW, WHO, WHO MAKES THE DECISIONS AND ANSWERS ALL THESE QUESTIONS, SO THAT, THAT'S A HELPFUL STARTING POINT.
UM, AND THEN ONE THING I HEARD YOU MENTION A COUPLE OF TIMES IS, UM, LOWEST COST RESPONSIVE AND RESPONSIBLE.
THAT PHRASE, IS THAT THE SAME THING AS BEST VALUE? IF NOT, HOW ARE THEY DIFFERENT? YES.
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SO LOWEST COST RESPONSE, RESPONSIBLE BIDDER, THAT IS BY, UH, PUBLIC HUNTER CODE, UH, WHERE IT'S A SEALED BID ENVIRONMENT WHERE WHEN WE RECEIVE A, UH, A, A BID, THE ONLY THING WHICH DISTRICT DOES IS LOOK AT THE PRICE.AND PRICE IS THE ONLY FACTOR THAT IS BEING CONSIDERED.
AND WELL, IT SOUNDS LIKE IT'S NOT 'CAUSE IT'S ALSO RESPONSIVE AND RESPONSIBLE.
SO THAT'S WHY I'M WONDERING, LIKE, YEAH, IF YOU CAN KIND OF TALK THROUGH THE DIFFERENCES BETWEEN THOSE.
SO RESPONSIVE AND RESPONSIBLE IS RESPONSIVE TO THE NEEDS OF THEIR, UH, TO, OF THE IFP, THAT THEY HAVE MET ALL THE REQUIREMENTS OF THE IFP AND BEING RESPONSIBLE THAT THEY HAVE THE CAPACITY AND THE FINANCIAL CAPABILITY TO PERFORM THE CONTRACT IF FORWARDED.
AS FAR AS BEST VALUE IS CONCERNED, BEST VALUE IS SIMILAR TO WHERE WE LOOK AT MORE, UH, DIFFERENT EVALUATION CRITERIA OTHER THAN PRICE.
PRICE IS ONE EVALUATION FACTOR, BUT THERE ARE OTHER FACTORS SUCH AS THEIR EXPERIENCE, THEIR PERSONNEL, UH, YOU COULD LOOK AT THEIR PAST PERFORMANCE.
SO THOSE THINGS ARE ALSO CONSIDERED AS PART OF THE EVALUATION, NOT JUST PRICE.
SO THEN WE LOOK AT THE OVERALL, UH, PROPOSAL AND THEN MAKE A DETERMINATION AS TO THE BEST VALUE, UH, FOR THE DISTRICT.
SO IS IT FAIR TO SAY THAT, UM, THE LOWEST PRICE IS THE, IF F THE IMITATION FOR BID AND THE BEST VALUE IS A REQUEST FOR PROPOSAL? YOU COULD SAY THAT
BUT THE RFP ENVIRONMENT, THE DISTRICT HAS THE OPPORTUNITY TO DO BEST VALUE OR LOWEST BID, RIGHT? LIKE ONCE YOU'RE THERE, YOU HAVE A LITTLE MORE, YOU ARE LOOKING AT, UH, VARIOUS, UH, EVALUATION CRITERIA, PRICE BEING ONE OF THEM.
UM, AND JUST NOT TO CONFUSE BEST VALUE FROM A, A CONSTRUCTION FACILITIES, BUT YES, IT IS A BEST VALUE IN THE IDEA THAT OTHER COMPONENTS AND, AND THINKING OF IT ALMOST AS LIKE TOTAL COST OF OWNERSHIP.
SO WARRANTIES, UM, SERVICE LEVELS, UH, SOME OF THE THINGS THAT WERE PRESENTED TODAY AROUND ADDRESSING CONCERNS WITHIN 24 HOURS, THOSE ARE ALL COMPONENTS OF KIND OF A, A TOTAL COST OF OWNERSHIP.
AND THAT'S IN AN RFP ENVIRONMENT.
SO THE PHRASE BEST VALUE ONLY SHOWS UP IN CONSTRUCTION, UM, CONTRACTS, UH, BEST VALUE IS A TERM IN THAT TERM, YES.
IS A TYPE OF PROCUREMENT IN, IN CONSTRUCTION FACILITIES, UM, IF WE'RE TALKING ABOUT THE BEST VALUE FOR THE DISTRICT THAT, YOU KNOW, WHEN WE LOOK AT, IT'S MORE THAT TOTAL COST OF OWNERSHIP AND ALL OF THE OTHER COMPONENTS NOT STRICTLY ON PRICE.
WELL, I GUESS JUST ON THAT POINT BEFORE, SO CAN YOU CL THE, IN THE NON FACILITIES PROCUREMENT, WHEN YOU'RE, IF YOU'RE DOING AN IFB, OUR HANDS ARE TIED, WE HAVE TO GO FOR THE CHEAPEST PRICE.
BUT IN THE RFP WORLD, UM, WHEN IN THE PROCESS ARE WE DECIDING, LIKE AS WE PUT THE SCORING PROCESS TOGE, LIKE THE RUBRIC THAT WE'RE GONNA INCLUDE, THINGS LIKE, YOU KNOW, PAST EXPERIENCE, PAST EXPERIENCE, OR, ONE OF THE THINGS THE QUESTIONS I HAVE, BUT HAD THAT DID COME UP RECENTLY IN AN ACTUAL BOARD MEETING IS CHA UH, COST OF CHANGING TO ANOTHER VENDOR.
WE HAD A, A BID THAT CAME IN AT THE, YOU KNOW, AND WAS SCORED THE HIGHEST, BUT THEN WE, THE DISTRICT PROCUREMENT SAID, WE'RE ACTUALLY GONNA GO WITH THE SECOND PLACE FINISHER BECAUSE THE COST OF CHANGING, UH, IS HIGH.
LIKE WHERE IN THE PROCESS IS IT DETERMINED WHAT OUR SCORING CRITERIA WILL BE? YEAH, IT'S MORE AS WE ARE DEVELOPING THE SOLICITATION DOCUMENT, WHEN WE ARE DOING THE MARKET RESEARCH AND WE ARE DOING THE INDUSTRY FORUM OR THE REQUEST FOR INFORMATION.
UH, SO WORKING THERE, UH, AS WE ARE PREPARING THE SOLICITATION, IT'S IN THE PREPARATION STAGE, THAT'S WHERE WE DECIDE, LIKE FIRST WE DECIDE WHETHER IT'S AN IFP OR AN RFP, SINCE WE DON'T HAVE THAT, UH, OPTION IN THIS PARTICULAR CASE.
UH, AND IF THE OPTION, IF THE OPTION TO EXERCISE IS THE REQUEST FOR PROPOSAL SOLICITATION METHOD IS WHAT WE ARE GOING WITH AT THAT TIME, WE WILL SIT DOWN AND LOOK AT THE DEVELOPMENT OF THE EVALUATION CRITERIA.
AND PRICE HAS TO ALWAYS BE ONE OF THE, ONE OF THE FACTORS.
BUT IN ADDITION TO THAT, AS YOU MENTIONED, THE PAST PERFORMANCE OF THE SUPPLIERS, THEIR EXPERIENCE REQUIREMENTS AND HOW THEIR APPROACH TO WHAT WE ARE ASKING FOR THOSE TYPE OF, UH, EVALUATION CRITERIA ARE THEN THOUGHT ABOUT AND, UH, PUT IN THE SOLICITATION DOCUMENT WITH THE WEIGHTAGE ASSIGNED TO EACH OF THOSE EVALUATION CRITERIA.
AND THEN WHAT IS, AND SORRY, I KNOW I'M GONNA GO TO MY COLLEAGUES, BUT WHAT IS THE DISCRETION THEN ONCE, ONCE A SCORE IS GIVEN? DOES THIS, DOES THE SELECTION, THE SOURCE SELECTION COMMITTEE THEN HAVE THE ABILITY TO SAY, WE'RE ACTUALLY GONNA GO WITH THE SECOND OR THIRD PLACE FINISHER? OR WHAT IS THE DISCRETION IN THAT PROCESS? I THINK SPEAKING SPECIFIC TO THE ITEM THAT, THAT YOU WERE TALKING ABOUT PREVIOUSLY, UM, THAT WAS A BUDGET CONSTRAINT WHERE THE, THE TOP PROPOSER WAS UNWILLING TO NEGOTIATE TO THE TERMS WE NEEDED.
UM, AND SO THAT'S, THAT WAS THE DELINEATION THAT THEY COULDN'T NEGOTIATE TO THE PLACE WHERE WE COULD ONLY GET TO, UH, THE, THE SCORING FROM A, A ONE TO FIVE
[01:30:01]
OR ONE TO EIGHT.UH, THE, THERE'S NO NECESSARILY DISCRETION PAST THAT OTHER THAN NEGOTIATING TERMS, ALL OF THE CERTIFICATES OF INSURANCE, ALL THE REQUIREMENTS OF THE DISTRICT.
IF, IF A PROPOSER'S UNWILLING TO MEET THOSE TERMS, WE NO LONGER HAVE THE ABILITY TO CONTRACT WITH THEM.
BUT STATUTORILY, YOU HAVE TO GO TO THE TOP FINISHER FIRST FOR THOSE NEGOTIATIONS, UH, STATUTORILY IT, IT WOULD BE IN THE BEST INTEREST OF THE DISTRICT TO DO THAT.
IF, IF WE'RE GONNA GO THROUGH THE EFFORTS OF CREATING SELECTION CRITERIA IN A RUBRIC, AND I'VE SEEN THESE BEFORE, THEY'RE PRETTY ROBUST AND THEY WEIGHT DIFFERENT FACTORS, YOU KNOW, DIFFERENT AMOUNTS.
IT WOULD MAKE SENSE THAT WE USE THE RUBRIC THAT WE'VE CREATED IN THE PROCESS.
WE'VE CREATED ONE WOULD THINK YES,
SO I'M JUST, I'M, I'M CURIOUS TO SEE HOW THIS WORK.
UM, YEAH, MS. HEO, UH, AGAIN, THANK YOU FOR THE DETAILS.
UM, IN THIS, I HAD A QUESTION.
WHEN WE, WHEN YOU START THE PLANNING, UM, AND IT KIND OF LEADS BACK TO THE IFB OR THE RFP, WHAT IS THE STANDARD IN WHICH WE ARE COMPARING TO, SO LIKE IN TECHNOLOGY STANDARD, WHAT ARE WE COMPARING TO? WHAT, WHAT IS HELPING US DRIVE WHAT THE COMPONENTS WILL BE? SO THAT'S, THAT'S WHERE THE PLANNING STAGE COMES IN, AND THAT'S WHERE WE DO, AS MR. KAUR MENTIONED, WE DO THE VEN VENDOR FORMS, INDUSTRY FORMS WHERE WE HAVE SOLICIT, UM, THE MARKET IN TERMS OF THE MANUFACTURERS, THE PARTNERS, TO SEE WHAT TYPES OF TECHNOLOGIES ARE OUT THERE, UM, YOU KNOW, WHAT'S IN THEIR ROADMAP, WHAT'S GONNA BE IN THE NEXT THREE TO FIVE YEARS IN TERMS OF SPECIFICATIONS.
SO THAT WAY WE CAN FACTOR THAT IN INTO OUR SOLICITATION.
IT, IT'S KIND OF NEVER GONNA SAY OUT THERE WHAT IS OUT THERE.
CAN YOU JUST HELP US? I KNOW WE'RE USING THIS SPECIFIC, UM, AS A COMPUTING DEVICE, PROCUREMENT PROCESS FOR THIS PARTICULAR ONE.
WHAT IS OUT THERE? SO THE DIFFERENT MANUFACTURERS WE HAVE, WE HAVE HP, WE HAVE LENOVO, WE HAVE ACER.
SO WE, WE BRING IN THOSE TYPES OF MANUFACTURERS, COMPUTING VENDORS AS WELL TO SEE WHAT TECHNOLOGY DO THEY HAVE AVAILABLE, WHAT'S IN THEIR PIPELINE, AND WHAT DO THEY HAVE PLANS MOVING FORWARD.
SO THAT WAY WE CAN TAKE A LOOK AT THAT AND FACTOR THAT IN WHEN, WHEN DEVELOPING OUR SPECIFICATIONS.
AND THEN FOR THE DELINEATION BETWEEN IFB AND RFP, WHAT WOULD WE SEE IN BUCKETS OF AN IFB VERSUS AN RFP, LIKE THIS WILL, YOU NEVER WOULD SEE IN A IFB BECAUSE THESE PARTICULAR, UH, MEASUREMENTS DON'T MARK, THEY DON'T, THEY DON'T MATCH UP FOR IFB VERSUS A RFP, OR IS THAT EVEN A THING AND I'M JUST MAKING THAT UP.
UH, SO LET'S SAY IF WE WERE TO BUY A, A GREEN WIDGET, WE CAN VERY CLEARLY DEFINE WHAT IS IT THAT WE'RE LOOKING FOR.
WE ARE LOOKING FOR A CAR THAT SHOULD HAVE FOUR TIRES, A STEERING WHEEL, ANTI LIKE BRAKE SYSTEM, UH, AND AN AIR CONDITIONING UNIT.
UH, IF WE CAN VERY CLEARLY DEFINE OUR REQUIREMENTS, UH, THAT LENDS ITSELF TO BE AN IFP.
AND A LOT OF TIMES THE CODE DECIDES WHETHER WE CAN USE AN IFP OR AN RFP IN THIS CASE, HOWEVER, WE JUST HAVE THAT DISCRETION BECAUSE THE CODE GIVES US THAT DISCRETION.
UH, BUT MOST OF THE TIME CODE TELLS US IF YOU'RE BUYING A EQUIPMENT OR MATERIAL, AND YOU CAN CLEARLY DEFINE WHAT YOU'RE LOOKING FOR.
UH, AND OUR IFP LENDS ITSELF TO, AGAIN, AS WE MENTIONED EARLIER, YOU SAID SEAL BID, LOWEST RESPONSIVE, RESPONSIBLE, UH, BIDDER AGAINST THE AWARD.
UH, RFP, UH, WE LOOK AT, UH, IF, IF, UH, WE ARE NOT VERY CLEARLY ABLE TO DEFINE OUR REQUIREMENTS, LIKE OUR REQUIREMENTS, A LITTLE WIG, IF YOU WILL, OR NOT AS CLEARLY DEFINED, OR WHERE WE WANT THE, THE POTENTIAL BIDDER OR THE PROPOSAL TO TELL US THEIR APPROACH, HOW THEY WILL APPROACH IF WE TELL THEM THAT, HEY, WE WANT TO GIVE COMPUTERS TO ALL OF OUR SCHOOL STUDENTS AND STAFF OVER THE NEXT FIVE YEARS, TELL US WHAT IS THE, WHAT IS THE BEST WAY OF DOING THAT? UH, AS OPPOSED TO TELL US, TELLING THEM WE NEED TO BUY COMPUTERS OVER THE NEXT FIVE YEARS, AND THESE COMPUTERS SHOULD HAVE 256 MEGABYTES OF RAM.
I DON'T KNOW, YOU KNOW, THIS TYPE OF CHIP.
AND, UM, THESE TYPE OF MEMORY.
WE ARE ASKING FOR THEIR APPROACH.
WHAT IS THE BEST APPROACH? AND AS MATT MENTIONED, THE TOTAL COST OF OWNERSHIP.
UH, WE NEED ALSO DO, DO THE ETCHING, THE BARCODING, THE INVENTORY, UH, ASSET MANAGEMENT, ET CETERA.
SO IF WE HAVE THOSE END PRICES, NOT THE OLD CRITERIA THERE, WE ARE LOOKING AT ALSO THEIR PAST PERFORMANCE, THEIR ABILITY TO PRO, UH, SERVICE THEIR DISTRICT'S NEEDS.
UH, WHEN THERE ARE THOSE TYPE OF FACTORS, THAT IS WHEN WE WILL USE THE REQUEST FOR PROPOSAL RFP METHOD.
[01:35:01]
UM, THIS SCENARIO, PLA THE, THE STAGES, DO PROCUREMENT GET AN OPPORTUNITY TO PIGGYBACK OR ON OTHER ENTITIES WITHIN THE STATE? OH, UH, THAT WILL BE PART OF THE PLANNING STAGE.UH, AS, AS, UH, OUR IT FOLKS, UH, HELP US, YOU KNOW, WITH THE TECHNICAL REQUIREMENTS AND, UH, WE, WE HAVE, FIRST WE WILL CHOOSE WHEN THE METHOD WE ARE CHOOSING IS AN IFB OR AN RFP AT THAT TIME.
YOU COULD LOOK AT OTHER AGENCIES CONTRACTS, UH, THAT ARE PIGGY BACKABLE TO SEE WHAT ARE THE TERMS OF THOSE CONTRACTS.
A LOT OF TIMES THEY DON'T LEND THEMSELVES VERY CLEARLY TO OUR NEEDS.
'CAUSE WE HAVE SO SPECIFIC NEEDS.
UH, WE NEED THAT ETCHING ON THE COMPUTER.
WE NEED TO HAVE SOMEBODY WHO CAN SERVICE OUR COMPUTERS.
THEY HAVE TO BE WITHIN THE LA AREA.
THAT'S A REQUIREMENT, RIGHT? UH, BECAUSE WE HAVE, UH, YOU KNOW, IF THE, IF THE COMPUTERS ARE NOT WORKING, THEY SHOULD BE ABLE TO SEND US A LOANER OR FIX IT UNDER WARRANTY RIGHT AWAY.
THEREFORE, THEY MUST HAVE A WAREHOUSE WITHIN CLOSED VICINITY OF LA LA US D'S BOUNDARIES SO THEY CAN SEND THOSE COMPUTERS RIGHT AWAY SO THAT KIDS EDUCATION DOESN'T SUFFER.
UH, SO THOSE REQUIREMENTS ARE THERE.
UH, YOU CAN LOOK AT, UH, THIS, UH, UH, PIGGYBACK MODEL.
UH, A LOT OF TIME WHAT WE HAVE COME TO, TO A CONCLUSION IS THAT THEY DON'T NECESSARILY LEND THEMSELVES VERY CLEARLY TO OUR REQUIREMENTS FOR THIS PARTICULAR, UH, UH, TYPE OF, UH, COMPUTING DEVICE, UH, PURCHASE.
BUT THAT WILL BE THE TIME WE'LL BE LOOKING AT IT IN THE PLANNING.
BECAUSE THE PLANNING IS PROBABLY HALF OF THIS DOCUMENT WAS ALL PLANNING
UM, AND THAT'S WHY I THINK WE HAD SO MANY QUESTIONS ON THE PLANNING, BECAUSE ONCE THE PLAN IS SET, IT KIND OF DRIVES EVERYTHING ELSE.
UM, AND THE REASON I ASKED THE QUESTION, BECAUSE WE ARE ONE OF, YOU KNOW, A LARGEST ENTITY WITHIN A CITY AND COUNTY THAT, I MEAN, COMPUTING DEVICES ARE USED THROUGHOUT, YOU KNOW, AND WANTING TO KNOW HOW DOES THAT FIT IN AND WHETHER OR NOT WE GET AN ADVANTAGE FROM THAT AS BEING ONE OF THE LARGEST, UM, CONSUMERS IN THIS COUNTY.
UM, AND I SAID, I'LL, I'LL LET SOMEONE ELSE ASK QUESTIONS.
NO, I GUESS AS PEOPLE ARE THINKING FROM, FROM ME, UM, AND THANKS TO MY COLLEAGUES FOR ASKING SIMILAR ONES.
I GUESS WHEN, LIKE, PART OF THE, UM, I WOULD SAY NOT NECESSARILY CONCERN, BUT QUESTIONS I HAVE AROUND THE, UM, THE NARROWNESS OF OUR, OUR SOLICITATION SOMETIMES ARE THOSE SPECIFICS.
LIKE, AND SO I'M CURIOUS TO UNDERSTAND, AND YOU TALK A LITTLE BIT ABOUT LIKE HOW WE'RE WORKING WITH THE VARIOUS DEPARTMENTS TO UNDERSTAND WHAT NEEDS TO GO INTO THE, INTO THE RFP.
BUT IN THIS INSTANCE, LIKE WHO IS IT WORKING WITH? ARE THEY TALKING TO SCHOOL ADMINISTRATORS, PARENTS TO UNDERSTAND WHAT OUR NEEDS ARE? VERY SPECIFICALLY, ONE SCHOOL SAID TO ME, YOU KNOW, THE LTE REQUIREMENT FOR COMPUTERS MADE SENSE DURING COVID, BUT NOW THAT WE'RE MOVING FORWARD INTO A WORLD WHERE THERE'S LESS SCREEN TIME, LIKE WE DON'T NEED OUR DEVICES TO WORK ON LT, WE CAN JUST HAVE THEM ON WIFI, WE'D LOVE THAT FLEXIBILITY.
IT WOULD ENABLE US TO SAVE MONEY.
LIKE HOW WOULD, LIKE HOW ARE WE ENGAGING, YOU KNOW, SIMILARLY, YOU KNOW, IF, AND THIS MIGHT BE A NEGLIGIBLE COST, BUT LIKE IF ETCHING ON COMPUTERS IS LIMITING THE BIDDERS, BUT THERE'S ANOTHER COMPANY THAT FOR $50,000 A YEAR WILL DO ALL OUR ETCHING.
LIKE, DO WE, HOW DO WE, WHO'S MAKING THE DETERMINATION LIKE, WE'LL UNBUNDLE AND WE'LL BUY THE COMPUTER STRAIGHT FROM APPLE, AND THEN WE'RE GONNA SEND THEM TO THIS MANUFACTURER IN DOWNTOWN LA OR THIS, THIS, YOU KNOW, SMALL BUSINESS WHO'S GONNA DO ALL THE ETCHING FOR US? LIKE, HOW, WHAT IS THAT FEEDBACK LOOP WITH THE PRACTITIONERS AND THE, THE END USERS? SO IT'S A, IT IS AN ONGOING CONVERSATION WITH, UH, SCHOOLS AND OFFICES.
UM, IN TERMS OF THE ETCHING AND THE INTEGRATION SERVICES, WE ACTUALLY, IN PRIOR ITERATIONS OF THE CONTRACT, EVERYTHING WAS BUNDLED IN AND THE AWARD HAD TO BE WITH A SINGLE VENDOR TO BOTH PROVIDE THE DEVICE AND THE INTEGRATION SERVICES.
IN THIS SPECIFIC ONE, WE ACTUALLY UNBUNDLED AND UNCOUPLED THE PRODUCTS VERSUS THE SERVICES, JUST SO WE CAN TRY TO SEE IF WE CAN GET MORE PARTICIPATION IN MORE BIDDERS, UM, INCLUDED IN THIS, UM, SOLICITATION, IT JUST SO HAPPENED TO BE THAT SOME OF THE VENDORS THAT WERE AWARDED ARE STILL THE SAME VENDORS THAT, UM, WERE AWARDED IN THE PAST ONE, BUT WE ARE TRYING TO FOSTER AS MUCH COMPETITION AS AS MUCH PARTICIPATION AS WE CAN HERE.
THAT'S REASSURING THAT THE KIND OF, THAT'S AN ITERATIVE PROCESS AND THAT YOU ARE DOING SOME OF THOSE THINGS.
IF THERE ARE PRACTITIONERS, LIKE SCHOOL ADMINISTRATORS OR TEACHERS OR PARENTS WHO ARE INTERESTED IN KIND OF WEIGHING IN ON THIS, LIKE HOW WOULD THEY KNOW OR WHERE COULD WE SEND THEM? UM, IS IT THIS THE PROCUREMENT SERVICES DIVISION? OR LIKE, WHERE WOULD THEY GO TO SAY, HEY, AS YOU'RE DOING THE NEXT RFP FOR COMPUTERS OR FOR PENCILS, WE'D LOVE YOU TO TAKE THIS INTO ACCOUNT OUT? UM, WE CAN CERTAINLY START THE ENGAGEMENT, UM, TYPICALLY KIND OF AS WE DISCUSSED THE, THE, UM, SPONSORING DEPARTMENT HAS ALREADY DECIDED THAT THEY WANNA BUY SOMETHING.
UM, AS THAT COMES TO US, WE CAN CERTAINLY ASK THAT QUESTION AND START TO GET THE FOLKS ENGAGED,
[01:40:01]
UH, BECAUSE YOU MAY HAVE HAVE SPECS ALREADY DRAWN UP BY THE TIME IT GETS INTO PROCUREMENT, AND I THINK, YOU KNOW, THAT THAT'S AN IDEA THAT WE CAN AT LEAST PURSUE.YEAH, I THINK IT WOULD BE GREAT.
I MEAN, I, I KNOW THERE'S AN ELEMENT OF THIS WHERE IT'S LIKE WE'RE A BIG DISTRICT AND DECISIONS HAVE BEEN MADE AND PEOPLE HAVE BEEN THOUGHTFUL ABOUT IT, AND YOU KNOW, YOU'RE GONNA WIN SOME, LOSE SOME, BUT IT WOULD BE HELPFUL TO KNOW WHERE THAT FEEDBACK, UM, ARISES FROM.
JUST, JUST TO ADD ON FROM AN IT, UH, IT S PERSPECTIVE, WE DO HAVE IT LIAISONS AT THE SCHOOL LEVEL AS WELL.
SO THEY'RE KIND OF OUR LIAISONS BETWEEN THE SCHOOLS AND ITS.
SO IF THEY HAVE FEEDBACK SUCH AS THAT, THEY CAN CONNECT WITH THE IT LIAISONS AND THAT'LL FILTER ALL THE WAY UP TO OUR LEADERSHIP TO, TO CONSIDER AS WELL.
AND I JUST WANTED CLARIFICATION.
I KNOW IT'S MENTIONED IN THE PLANNING SECTION, UH, 5 0 8 COMPLIANCE, AND I KNOW IT'S WRITTEN HERE, BUT IN A NUTSHELL, COULD YOU JUST GIVE US, HOW DOES THAT PLAY INTO THIS? I KNOW THIS PARTICULAR, BUT JUST ONGOING IN ANY OTHER AREA.
SO IT, IT'S MEANT TO BE, UM, MAKING SURE THAT WE HAVE THOSE IN PLACE SO THAT WAY WHATEVER IS APPLICABLE, WE, UM, WE FOLLOW THE GUIDELINES AS FAR AS FEDERAL REGULATIONS ARE CONCERNED.
UH, AS FAR AS, UH, I, I UNDERSTOOD IT, IT'S FEDERAL REQUIREMENTS.
UM, CAN I ASK, UH, MR. FRIEDMAN OR WHOMEVER, HOW DOES, UM, WHAT CRITERIA ARE CONSIDERED WHEN PSD IS SELECTING A SOURCE SELECTION COMMITTEE? UM, HOW MANY PEOPLE ARE TYPICALLY ON THAT? ARE THERE REPEAT MEMBERS? LIKE HOW DOES THAT, IS THAT DETERMINED BY PROCUREMENT OR BY THE ACTUAL SPONSORING DIVISION? TYPICALLY, IT'S DECIDED BY THE SPONSORING DIVISION.
THERE'S A CERTAIN LEVEL OF DISCRETION THAT PROCUREMENT CAN OFFER, UH, PARTICULARLY AROUND IF WE SEE THE SAME FOLKS SCORING CONSISTENTLY.
UM, SO, YOU KNOW, AT THE END OF THE DAY, IT'S PROBABLY A COLLABORATIVE EFFORT, BUT, UM, OFTENTIMES IT'S THE SPONSORING DEPARTMENT THAT'S INITIATING.
AND HOW MANY PEOPLE ARE TYPICALLY ON A SOURCE SELECTION COMMITTEE? IT'S DEPENDENT ON, ON THE ANTICIPATION OF HOW MANY PROPOSALS WE RECEIVE.
SO YOU MIGHT HAVE A LARGE BENCH, UM, LIKE AN ARTS BENCH OR OTHER KIND OF PROFESSIONAL SERVICES BENCHES THAT WE HAVE IN THE DISTRICT WHERE WE MAY RECEIVE, UH, 150 PROPOSALS.
AND SO HAVING ENOUGH, UM, SCORES TO BE ABLE TO, TO ADDRESS THE, THE AMOUNT OF PROPOSALS AND THE AMOUNT OF DOCUMENTS THAT ARE, THAT ARE ALL COMPILED, UM, VERSUS SAY SOMETHING LIKE, LIKE THIS WHERE IT'S AN IFP, UM, THERE'S A TEAM THAT'S SCORING TO MAKE SURE THAT THEY'RE HITTING THE REQUIREMENTS OF, OF THE DISTRICT AS FAR AS SPECS.
THERE'S ONLY THREE PEOPLE ON THAT, THAT SCORING, UH, TEAM.
AND THEN JUST TWO MORE QUESTIONS FOR ME.
ONE IS, WHEN IN THE PROCESS, YOU WERE TALKING ABOUT KIND OF THE FEEDBACK LOOPS, BUT IF YOU'RE PROCURING FOR, UM, UH, YOU KNOW, AGAIN, LET'S JUST KEEP USING MY EXAMPLE OF PENCILS.
UM, AND WE PUT OUT THE A DRAFT RFP, AND IT SAYS, YOU HAVE TO BE IN BUSINESS FOR 10 YEARS, AND SOMEBODY WANTS THE OPPORTUNITY TO COME AND TELL THE DISTRICT, LIKE, THAT'S CRAZY.
LIKE THERE'S NO QUALITY CONTROL.
WHERE IN THE PROCESS ARE THEY ABLE TO THEN KNOW THAT WE'RE GOING OUT FOR BID? HERE'S WHAT WE'RE THINKING, HERE'S YOUR OPPORTUNITY TO TELL US WHY WE MIGHT BE WRONG.
UM, IS THAT, THAT LIKE THOSE INDUSTRY FORUMS, UM, THAT YOU'RE RIGHT.
UH, THE INDUSTRY FORUMS AND, UH, THE REQUEST FOR INFORMATION WE MIGHT DO, THAT'S WHERE, UH, THE POTENTIAL BIDDERS OR THE, THE VENDOR POOL OUT THERE, THEY HAVE THE ABILITY TO GIVE US THEIR FEEDBACK ON SOME QUESTIONS.
WE MIGHT ASK THEM AND THEY MIGHT COME BACK AND SAY, HEY, YOU CRAZY.
IF YOU'RE ASKING FOR 10 YEARS OF EXPERIENCE, ONLY THESE TWO COMPANIES CAN MEET, THEN NOBODY ELSE COULD.
SO CERTAINLY THAT'S THE FEEDBACK WE'LL TAKE BACK.
AND, UH, YOU KNOW, AS WE ARE PREPARING OUR SOLICITATION OR THE EVALUATION CRITERIA, WE MAY LOOK INTO THAT AND SAY, OKAY, THAT IS SOMETHING THAT MIGHT STIFLE COMPETITION, SO WE MAY REDUCE THAT, AND THEN WE'LL ASK OUR PARTNERS THAT, WHY DO YOU THINK WE NEED TENURES? COULD SOMEBODY WITH A FIVE YEAR EXPERIENCE, UH, MEET OUR DISTRICT'S NEEDS? AND AND THAT'S A CONVERSATION THAT WE'LL HAVE WITH OUR, YOU KNOW, UH, OUR PARTNERS IN IT.
AND, AND JUST TO ADD ON IT, IT, WE DO LOOK AT IT FROM THE RFI AND THE VENDOR FOR, UH, VENDOR FORUM, INDUSTRY FORUM PERSPECTIVE, BUT WE DO LOOK AT IT, UH, DURING THE QUESTIONS AND ANSWERS, UH, IN PRE-BID MEETING STAGE AS WELL, UH, IN THE PROCESS.
BECAUSE IF, FOR WHATEVER REASON, THE VENDORS AREN'T ABLE TO ATTEND THOSE VENDOR FORUMS, THOSE VENDOR, UH, THE INDUSTRY FORUMS, THEY, THERE IS THE, WHAT WE MENTIONED, THE, UM, QUESTION AND ANSWERS PORTION DURING THE SOLICITATION STAGE WHERE THEY COULD SUBMIT SOME SORT OF A QUESTION REGARDING THEIR YEARS OF EXPERIENCE.
AND WE CAN LOOK AT THAT AT THAT STAGE AS WELL.
MY, UH, MY, I WAS JUST GONNA SAY THAT, THAT, THAT'S RIGHT.
AND, AND IF, IF THERE WAS AN ADDENDUM TO THAT SOLICITATION WOULD BE BASED ON A QUESTION, THAT CHALLENGE IS KIND OF THE, THE SPECS OR WHAT'S REQUIRED.
UM, IN PARTICULAR, IF YOU LOOK AT SOME OF THE MORE COMPLEX SERVICES IN THE DISTRICT, UM, THE ONE THAT COMES TO MIND IS PROBABLY OUR, OUR TRASH SERVICE.
THAT WAS A, A, A FORM THAT WE HAD AND WE ACTUALLY LEARNED A TON IN AN
[01:45:01]
HOUR AND A HALF SITTING WITH A BUNCH OF THE, THE RUBBISH OR TRASH PROVIDERS IN, IN LA.UM, AND THAT REALLY DROVE KIND OF THE SPECS THAT WE PUT INTO THE, THE SOLICITATION.
SO IT'S A REALLY GOOD OPPORTUNITY FOR US TO, TO HEAR FROM FOLKS AND LEARN, BUT ALSO FOR, FOR THEM TO KIND OF LEARN FROM US ABOUT THE DISTRICT SO THAT WHEN THEY DO COME TO THE, THE QUOTE UNQUOTE PARTY, EVERYBODY HAS A REALLY GOOD UNDERSTANDING OF WHO WE ARE.
UM, YES,
WHEN YOU SAY NEWSPAPER, WHAT ARE WE TALKING, UH, WHAT PUBLICATIONS ARE WE TALKING ABOUT? YEAH, IT'S THE LA DJ DAILY JOURNAL IS THE ONE THAT WE, THE DISTRICT HAS BEEN USING FOR, SINCE I'VE BEEN HERE.
IT'S MOSTLY, HE'S NOT A SUBSCRIBER, I DON'T THINK.
UM, SO AGAIN, AND I APPRECIATE MATT SHARING HOW WE'VE LEARNED FROM THOSE THAT HAVE GIVEN US FEEDBACK.
ARE WE ABLE TO BRANCH OUT ON THAT? BECAUSE IF WE ARE ONLY LOOKING IN THE SAME POOL, THAT'S ALL WE'RE GONNA FIND IN THAT POOL.
BECAUSE AGAIN, I DON'T SUBSCRIBE TO THAT, SO I WOULDN'T KNOW TO LOOK THERE.
SO IS THERE A WAY THAT WE'RE TRANSFORMING AND CHANGING, YOU KNOW, 'CAUSE HOW LONG, YOU SAID YOU'VE BEEN DOING IT THAT WAY? ALMOST 30 YEARS.
SEE, YOU KNOW WHAT I'M SAYING? I KNOW THERE'S SOME OTHER PUBLICATIONS OUT THERE, SO, UM, IS IT POSSIBLE FOR US TO BE ABLE TO CHANGE THAT CYCLE AND WHAT WOULD TAKE TO DO THAT? YES.
I MEAN, I, I RECALL WHEN I USED TO DO, UH, CONSTRUCTION TYPE CONTRACTS, UH, WE USED TO PUT IN, UH, LOCAL AREA NEWSPAPERS AS WELL.
SO IF THE PROJECT HAPPENS TO BE IN SAN FERNANDO, WE WILL GO TO THE SAN FERNANDO STAR OR THE LONG BEACH DAILY JOURNAL.
I'M NOT, NOT SURE IF, UH, WE ARE DOING THAT ANYMORE.
I KNOW DJ LA DJ IS THE ONE THAT BEEN CONSISTENTLY BEING USED.
UH, A IS THE REQUIREMENT, IT'S THE LAW THAT THE ADVERTISEMENT HAS TO BE PLACED IN A NEWSPAPER OR JOURNAL CIRCULATION.
UH, SO WE MUST COMPLY WITH THE LAW.
UM, BUT WITH THAT, UM, AS MATT AND MATT ALLUDED TO EARLIER, THAT, YOU KNOW, WE'RE NOW EMPHASIZING MORE ON THE SOCIAL MEDIA ASPECT OF IT, UH, ADVERTISING ON OUR DISTRICT WEBSITE, UH, POSTING EVERYTHING ON OUR, UH, DISCOVERY PLATFORM, WHICH IS WHERE, UH, ARIBA SYSTEM THAT THE DISTRICT USES AS OUR PROCUREMENT SYSTEM OF RECORD.
SO ALL OF THOSE, UH, SOLICITATIONS ARE ADVERTISED THERE IN ADDITION TO THIS.
AND, UH, AS, AS YOU'RE AWARE NOW THAT WE DO DO THE INDUSTRY FORUMS OR, UH, UH, THEIR REQUEST FOR INFORMATION THAT ALSO KIND OF LET THE VENDOR COMMUNITY OUT THERE KNOW THAT WE ARE, UH, LOOKING FOR A PARTICULAR SERVICE, UM, OR PRODUCT.
UM, MY FINAL QUESTION, AND THEN WE'LL WRAP THIS PRESENTATION IS JUST WHAT PART OF THIS PROCESS IS PUBLIC? SO IS THE, YOU KNOW, THE, UM, OBVIOUSLY THE BOARD MATERIALS AND LIKE WHEN WE'RE RATIFYING, BUT IS THE RFP PUBLIC OR PUBLICLY AVAILABLE IF REQUESTED, IS THE NUMBER OF BIDDERS, IS THE FOLKS WHO ARE ON THE SOURCE COMMITTEE, UM, LIKE HOW MUCH OF THIS IS YEAH.
AVAILABLE TO THE PUBLIC IF REQUESTED? WELL, WE ARE, WE, WHEN WE START, UH, PUBLICATION OF OUR SOLICITATION, THAT STARTS THE CODE OF SILENCE PERIOD.
UH, SO UNDER A CODE OF SILENCE PERIOD, UH, NOT A WHOLE LOT CAN BE DISCUSSED WITH THE POTENTIAL BEAR COMMUNITY OUT THERE.
UH, SO THE, AND THE, AND AND THIS PERIOD STARTS FROM THE ADVERTISEMENT PIECE ALL THE WAY UP TO THE ITEM CENTERIZED FOR THE BOARD APPROVAL.
SO, SO THAT'S THE ITERATIVE CONVERSATION.
MY QUESTION IS LIKE, AFTER, YOU KNOW, IF I'M A PARENT AND I WANT TO KNOW LIKE HOW WE SELECTED ARI JONES AND NOT DIRECTLY APPLE, UM, CAN I GO ONLINE AND SEE HOW THE R LIKE THE TEXT OF THE RFP, HOW MANY COMPANIES BID WHERE THE SCORING WAS OR WHAT, AND I, I'M ACTUALLY CURIOUS MYSELF, HOW MUCH OF THIS IS PUBLICLY AVAILABLE VERSUS NOT, LIKE PER, PER THE LAW, THE CYCLE, IF WE'RE WHAT WE KNOW.
SO THE, THE RFP OR THE SOLICITATION WOULD BE PUBLIC FROM WHEN IT'S POSTED.
UM, I BELIEVE WE'RE WORKING, UH, ALONGSIDE SOME OF IITS FOLKS TO DEVELOP THE ABILITY TO KIND OF HAVE A REPOSITORY OF THOSE SOLICITATIONS AVAILABLE ONLINE.
UM, SOME OF THAT INFORMATION THOUGH IS, IS NOT MADE PUBLIC.
UH, IT'S, IT'S PUBLIC DOCUMENTS AND THEREFORE COULD BE ASKED FOR, BUT IT'S NOT MADE PUBLIC.
UH, SO IF, IF YOU'RE LOOKING FOR THE SOURCE SELECTION COMMITTEE OR THE SCORING, THAT'S NOT ANYTHING THAT WE POST PUBLICLY.
AND IS THAT JUST INDUSTRY PRACTICE THAT LIKE, THAT WE DON'T POST THE LOSERS OR THAT WE DON'T POST THE, THE SCORING RUBRIC? I MEAN, DOES THE RFP HAVE THE SCORING RUBRIC IN IT? RFPS HAVE A SCORING RUBRIC IN IT.
UM, AND WE DO ALLOW THE, THE BIDDERS WHO SUBMITTED OR PROPOSALS WHO SUBMITTED A PROPOSAL AND DID NOT WIN THE OPPORTUNITY TO DEBRIEF WITH US.
[01:50:01]
THE DEBRIEF, THEY CAN ASK QUESTIONS AND WE DO PROVIDE ANSWERS OF WHERE THE PROPOSAL MIGHT BE LACKING.BUT THEY COULD HAVE DONE BETTER.
AND IN BOARD MATERIALS, IF, YOU KNOW SOMEONE LOOKS THROUGH, THEY CAN SEE USUALLY, UH, PROCUREMENT WILL SAY, WE RECEIVED 15 BIDS, 13 OF WHICH WERE QUALIFIED.
SO IF NOT THE EXACT BIDDERS, AT LEAST THE NUMBER.
AND THANK YOU FOR WORKING WITH ITS ON KIND OF THE REPOSITORY SO FOLKS CAN SEE.
'CAUSE AGAIN, I THINK IT IS INTERESTING TO SEE WHAT QUESTIONS WE'RE ASKING ON THE FRONT END TO SEE WHAT WE END UP WITH AT THE END.
I JUST WANNA END ON, ON, ON MAYBE A GOOD NOTE, MAYBE A LITTLE BIT OF A FUNNY NOTE.
UM, I, I THINK IT WAS ABOUT 10 TO 12 YEARS AGO, I WAS SERVING ON THE, UH, PLAY VISTA FRIENDS OF PLAY VISTA.
SO THE ENTITY THAT'S RAISING MONEY, AND SOME OF IT COMES FROM FAMILIES AND SOME OF IT COMES FROM A VERY TECH SAVVY SILICON BEACH KIND OF, UH, UH, COMPANIES THAT ARE DOWN THERE.
AND WE WERE SHORT, THIS IS PRE COVID, WE WERE SHORT CHROMEBOOKS.
AND IT WAS REALLY WONDERFUL TO HAVE IT SENT TO US OF LIKE, HEY, PICK THIS SELECTION.
THESE ARE THE ONES THAT ARE THERE.
WE'RE ABLE TO SAY, GREAT, THIS IS THE ON MONEY WE HAD TO GO GET A LITTLE BIT MORE MONEY AND HOW IT WAS TAKEN CARE OF.
AND THEN TO KNOW THAT THEY WERE GOING TO BE MAINTAINED, UM, AND IF WE'RE GONNA STAY WITH THE SCHOOL.
SO I, I THINK THE WORK THAT YOU'RE DOING IS GREAT.
AND THAT'S MY WARM AND FUZZY, UH, MY FUNNY STORY IS I'M GONNA INVITE YOU TO COME TO CHROMEBOOK DISTRIBUTION AT AN L-A-U-S-D HIGH SCHOOL, THE TWO OR THREE DAYS BEFORE SCHOOL BEGINS.
UM, MY 15-YEAR-OLD HAD THE WONDERFUL OPPORTUNITY TO VOLUNTEER IN THAT ROOM THIS YEAR.
AND, UM, I THINK WHEN YOU SEE WHAT WE ARE CURRENTLY ABLE TO PROVIDE OUR STUDENTS, UM, AND I UNDERSTAND THE DESIRE TO GO MORE TECH FREE, UM, BUT YOU WOULD ALSO LIKE THE LETTER T TO BE ON THE COMPUTER, UM, THAT YOU'RE HANDING OUT.
AND I, SO I, I JUST ENCOURAGE YOU TO COME.
I GET THAT THAT'S NOT REALLY YOUR WORLD.
UM, BUT AT THE SAME TIME, IF YOU MAY BE, UNDERSTAND THAT GREATER, GREATER ECOSYSTEM, UM, SO OPEN INVITATION, I CAN, I'M SURE ANY SCHOOL WOULD TAKE YOU, BUT VENICE HIGH SCHOOL DEFINITELY WILL, I'LL PERSONALLY ESCORT YOU THERE.
UM, BUT TO SEE WHAT'S GOING ON, BECAUSE IF YOU'RE IN AN AP CLASS THAT YOU'RE, YOU'RE STUCK TO COLLEGE BOARD CURRICULUM, AND THAT IS OFTEN OPENING UP.
WE DO HAVE A CHALLENGE RIGHT NOW WITH THE FIREWALL, MAKING IT SO THAT THE KIDS CAN'T GET ON YOUTUBE AND TO BE ABLE TO SEE SOME OF THE CURRICULUM THEY NEED TO ACCESS.
UM, BUT JUST I THINK WHEN YOU SOMETIMES GET THOSE BOOTS ON THE GROUND, IT CAN, AND, AND YOU REALLY PLAY A VALUABLE ROLE.
SO I SAW THE REAL WARM AND FUZZY, THE, IT WAS SO HELPFUL, AND THAT WAS WITH A TECH SAVVY COMMUNITY.
THEY COULD HAVE GONE OUT AND DONE ALL THE RESEARCH, BUT IT WAS SO NICE TO KNOW, HERE ARE YOUR OPTIONS, GO WITH IT.
SO THE WORK YOU'RE DOING IS JUST REALLY IMPORTANT AND THANK YOU.
WELL, NO, THANK YOU FOR ADDING THAT NOTE, BECAUSE I THINK WHEN PROCUREMENT'S WORKING WELL, WHICH IT DOES MOST OF THE TIME, AND WE'RE GRATEFUL TO ALL THE IMPROVEMENTS AND REFORMS IT IS TO MAKE IT EASIER FOR THE USER.
WHETHER THAT'S, I MEAN, REALLY THE SCHOOL, THE FACULTY, THE PARENTS, THE STUDENTS TO HAVE THEM FOCUS ON INSTRUCTION AND NOT HAVE TO FIGURE OUT THE TECH SPECS OF, RIGHT.
BATTERY LIFE OR RAMS. SO THANK YOU.
UH, WE'LL DEFINITELY HAVE FOLLOW UPS ON, ON PROCUREMENT THROUGHOUT THIS YEAR.
SO, UM, AND THANKS, UM, ASAM AND TEAM FOR, AND MARK FOR WAITING.
WE'RE GONNA, OUR FINAL PRESENTATION, WHICH
[II.3. Community Use of Schools Facilities Update]
SHOULD BE SHORTER AND UH, BUT WE DO WANNA GET TO QUESTIONS AS WELL, KNOWING THE TIME, BUT, UM, IS AN UPDATE ON CHANGES TO THE WAY THE DISTRICT MAKES SPACE AVAILABLE TO PARTNERS.THIS WORK FOLLOWS A RESOLUTION I BROUGHT THAT THE BOARD APPROVED CALLED BUILDING STRONGER COMMUNITIES, LEVERAGING SCHOOL FACILITIES FOR ENGAGEMENT AND FINANCIAL STEWARDSHIP.
UM, IT CALLED FOR AN OVERHAUL OF, UH, POLICIES AND, UH, AROUND PRIORITY AND ACCESS TO DISTRICT FACILITIES.
AND KIND HAD A FEW COMPONENTS.
ONE WAS JUST THE CUSTOMER SERVICE KIND OF TECH COMPONENT OF BEING ABLE TO UNDERSTAND WHAT'S AVAILABLE AND HOW TO BOOK AND PAY FOR IT.
THE OTHER WAS HOW TO KIND OF DO OUR RATE STRUCTURE AND THINK ABOUT THE DISTRICT'S NEEDS FOR REVENUE, BUT ALSO KIND OF COMMUNITY PARTNERS, UH, WHO, UH, AND KIND OF UNDERSTANDING HOW WE WOULD PRICE CERTAIN FACILITIES.
SO WITH THAT, I'LL TURN IT OVER TO SAM DOUL.
UM, GOOD MORNING CHAIR, UH, MELVIN AND BOARD MEMBERS, ORTIZ FRANKLIN AND HEN NOBEL AND MEMBERS OF THE F AND P COMMITTEE.
I'M THE DIRECTOR FOR PLANNING AND DEVELOPMENT.
THANK YOU FOR THIS OPPORTUNITY TO PRESENT, UM, ON OUR COMMUNITY USE OF SCHOOLS FACILITIES UPDATE.
UM, SO WE'LL JUST GO THROUGH, UM, A BACKGROUND RATE CATEGORIES AS, UM, BOARD MEMBER MELVOIN JUST DESCRIBED, AND WHAT THE POTENTIAL PROPOSED FEES ARE AS WE GO FORWARD.
THE APPLICATION PRIORITIZATION AND HOW WE LOOK AT THAT.
THAT WAS SOMETHING THAT CAME UP THE LAST TIME WE PRESENTED COMMUNITY USE PLATFORM, IMPROVING OUR USERS', UH, ABILITY TO BOOK ONLINE PUBLIC ENGAGEMENT THAT WE'VE DONE IN THE PAST AND THAT WE CONTINUE TO DO IN THE FUTURE.
AND THEN NEXT STEPS AND QUESTIONS.
SO, UM, ONE IMPORTANT PIECE, REAL ESTATE AND BUSINESS DEVELOPMENT, WHICH IS PART OF THE FACILITIES ASSET MANAGEMENT GROUP, PROCESSED OVER 3,300 APPLICATIONS, UM, FOR 25 26.
WE PROCESSED A LARGE VOLUME OF APPLICATIONS FOR USES ON OUR SCHOOL SITES.
LAST YEAR ALONE, 25 26, WE PROCESSED APPROXIMATELY 750,000 IN WHAT WE CALL CIVIC CENTER
[01:55:01]
PERMITS AND AN ADDITIONAL $14.2 MILLION IN LICENSING.SO OUR FACILITIES ARE BEING USED, UM, QUITE HEAVILY.
AND WE HAVE A TEAM THAT IS WORKING ON, UH, PROCESSING THOSE PERMITS, UH, BOARD RESOLUTION BACK IN NOVEMBER, DIRECTED STAFF TO UPGRADE HOW OUR THIRD PARTY PARTY FACILITY USE WAS BEING MANAGED.
IT REALLY LOOKED AT A FEW THINGS, ESTABLISHING A, A TIERED STRUCTURE, LOOKING AT THE POLICY STRUCTURE AS WELL, UM, SIMPLIFYING THE PUBLIC WEBSITE AND USER EXPERIENCE, AS WELL AS ISSUING AN RFP FOR, UM, AN ONLINE PLATFORM, WHICH WE'LL TALK ABOUT IN A LITTLE BIT.
UM, BACK, IF YOU MAY RECALL, BACK IN MAY, WE PROVIDED THE BOARD, UM, AT THE BOARD MEETING AN UPDATE.
UM, AND THEN SINCE THEN HAVE BEEN CONDUCTING STAKEHOLDER ENGAGEMENT, UM, TO GATHER MORE INFORMATION FROM OUR USERS, OUR INTERNAL STAKEHOLDERS, SOME OF OUR HIGH USE USERS, UM, AND I'LL TOUCH ON THAT AS WELL.
SO OUR NEXT MAJOR STEP IS WE'RE BRINGING TO THE BOARD IN NOVEMBER, A POLICY UPDATE.
UM, SO THIS IS GOING TO BE A-C-S-B-A BOARD POLICY 1330.
WE'RE ACTUALLY A LITTLE BIT DIFFERENT THAN WHAT WE HAD SAID THE LAST TIME WHEN WE CAME.
WE'RE ACTUALLY ALIGNING WITH THE DISTRICT'S LARGER CSBA CALIFORNIA SCHOOL BOARD ASSOCIATION EFFORT IN BRINGING ALL OUR POLICIES UP.
SO I THINK WE'LL ACTUALLY BE ONE OF THE FIRST.
UM, SO I'M GONNA JUST JUMP INTO THE RATE CATEGORIES THEMSELVES, AND THERE'S A LOT OF INFORMATION ON THIS.
UM, SO I WILL TRY TO KEEP IT AS SIMPLE AS POSSIBLE, BUT WE'VE MODIFIED IT SLIGHTLY FROM WHAT YOU'VE SEEN LAST TIME.
AND WE TRIED TO RANK IT IN TERMS OF LOWEST COST TO WHAT WOULD ULTIMATELY BE THE HIGHEST COST AND WHO THE USERS MIGHT BE.
AND SO, FIRST AND FOREMOST, UM, YOU KNOW, I WANNA MENTION THAT THESE RATE CATEGORIES ARE RESULT OF OUR COMMUNITY OUTREACH, OUR SURVEY, OUR FOCUS GROUPS, BOTH INTERNAL, EXTERNAL.
UM, SO WE'VE, WE'VE HAD 15 MORE THAN 15 ORGANIZATIONS THAT WE REACHED OUT TO OVER A HUNDRED, UM, ACTUAL USERS THAT WE'VE SPOKEN TO, UM, TO, YOU KNOW, ULTIMATELY GET TO WHERE WE ARE TODAY.
SO THE FIRST IS, UM, WHAT WE WOULD CONSIDER THE LOWEST RATE, WHICH IS A DISTRICT USE OR PTA, UH, PTO BOOSTER CLUBS.
SO AS WE'VE BEEN DOING OVER THE LAST FIVE YEARS, FIVE, SIX YEARS, THAT WOULD STILL CONTINUE TO BE A FREE COST.
THE DISTRICT ABSORBS THAT COST, UM, TO ALLOW OUR PTAS AND PTOS TO UTILIZE OUR SCHOOL SITES.
UM, AND THAT'S, UM, WE'LL CONTINUE.
THE NEXT IS OUR PUBLIC, WHAT WE'RE CALLING OUR PUBLIC SERVICE RATE.
THIS IS AKIN TO IF YOU HAD, UM, A GOVERNMENT, SORRY, A GOVERNMENT AGENCY THAT WANTED TO PROVIDE A FREE, UM, FREE SERVICE AT THE SCHOOL, WE WOULD, UM, ONLY CHARGE THEM THE NECESSARY OPERATING COSTS.
SO IF THEY HAD CUSTODIAL, UTILITIES, ET CETERA.
SO IT'D BE BASED ON ACTUAL COSTS ONLY.
AND SO THIS IS REALLY TO WORK WITH THOSE GOVERN GOVERNMENT ENTITIES THAT ARE HOSTING ACTIVITIES, UM, THAT ARE NON RECREATIONAL, AND THAT THEY ARE FREE AND OPEN TO THE PUBLIC.
MOVING ON TO THE NEXT, WHICH IS, UM, BASICALLY OUR RATES THAT ARE BASED ON WHAT WE WOULD CALL DIRECT COSTS, RIGHT? DIRECT COSTS THAT ARE ALLOWABLE UNDER CIVIC CENTER CODE, UM, YOU KNOW, SUPPLIES, UTILITIES, UM, ANY, ANY CUSTODIAL, ET CETERA WOULD BE PART OF THOSE DIRECT COSTS.
AND SO WHEN WE LOOKED AT OUR CIVIC CENTER RATE, WHAT IS CURRENTLY NOW, WHICH IS A FIXED RATE OF $38 ACROSS THE BOARD, WE, WE TRIED TO TAKE AN APPROACH OF LOOKING AT WHAT THE, THE ACTUAL COST OF THE USE OF THESE FACILITIES ARE.
AND SO LOOKING AT WHAT THE ACTUALS ARE, WE, WE DETERMINE THAT 50% OF THE ACTUALS MADE SENSE BECAUSE WE'RE REALLY TRYING TO BALANCE THE COST OF UTILIZING THE FACILITY ON THE DISTRICT AS WELL AS MAINTAINING, UM, USE AS MUCH AS POSSIBLE.
SO IT'S A BALANCE OF, YOU KNOW, ALLOWING, KEEPING OUR RATES LOW ENOUGH TO ALLOW FOR USERS TO CONTINUE USING OUR RATES, OR, SORRY, OUR, UM, FACILITIES, BUT ALSO TRYING TO RECOUP AS MUCH IN TERMS OF COST AS POSSIBLE.
THE NEXT IS OUR STUDENT BENEFIT RATE, AND THIS IS FOR ALL ACTIVITIES AND GROUPS THAT HAVE 80%, UM, L-E-U-S-D UNDER 18 PARTICIPATION.
THIS IS REALLY GEARED TOWARDS IF YOU HAVE A, UM, AN ENTITY THAT IS PROVIDING SERVICES TO OUR STUDENTS.
AND THEY MIGHT BE CHARGING, IT MIGHT BE AN ATHLETIC COACH WHO IS DOING SOMETHING IN THE OFF SEASON, IT MIGHT BE, UM, BUT THEY'RE ACTUALLY UTILIZING OR EITHER HELPING OUR STUDENTS OR CAME WITH A RATE THAT'S 25%, UH, DISCOUNT OF THE, UM, DIRECT COSTS.
AND THEN LAST BUT NOT LEAST, WHICH ARE BASED ON MARKET RATE, WE ALSO IDENTIFIED A NON-FOR-PROFIT RATE.
SO THIS WOULD BE FOR NON-FOR-PROFITS THAT DON'T APPLY TO ANY OF THE OTHER RATES.
SO IF THEY CHARGE MORE THAN $60 THAN THEY CANNOT GO TO CIVIC CENTER RATE.
SO THIS WOULD ALLOW THEM TO NOT TO GET, RECEIVE A DISCOUNT BASED OFF OF THAT MARKET RATE.
I'LL GIVE YOU AN EXAMPLE IN A LITTLE BIT.
AND THEN LASTLY, MARKET RATE WOULD BE FOR ALL REMAINING USERS.
AND THEN THIS RATE, THE ENTIRE MARKET RATE IS A ADJUSTMENT.
THE LAST TIME WE RAISED RATES WAS IN 2018.
SO ALL WE DID WAS WE TOOK CPI ADJUSTMENTS FROM 2018 TO 2026 AND CAME UP WITH WHAT THE MARKET RATE
[02:00:01]
IS IN 2026.UM, SO JUST A COUPLE OF EXAMPLES.
SO, UM, PUBLIC SERVICE RATE, CITY, TOWN HALL, A GOVERNMENT ENTITY WANTS TO UTILIZE THE AUDITORIUM.
THEY'RE NOT CHARGING, IT'S OPEN FOR THE PUBLIC.
WE WOULD GIVE THEM THAT PUBLIC RATE, WHICH WOULD ULTIMATELY BE ONLY DIRECT COSTS THAT ARE SPECIFICALLY ASSOCIATED TO THAT PARTICULAR USE.
SO IF THEY DON'T NEED SOMEBODY TO OPEN IT UP FOR THEM, IF THEY DON'T NEED, UM, CERTAIN THINGS, THEN WE WOULDN'T CHARGE 'EM FOR, IT'S BASED ON ACTUAL DIRECT COSTS.
THE NEXT IS THE STUDENT BENEFIT RATE.
IF A YOUTH ORCHESTRA GROUP IS PROVIDING SERVICES TO THE DISTRICT AND THEY CAN PROVE THAT IT'S 80% ARE L-A-U-S-D ENROLLED, THEN WE WOULD GIVE THEM THE A, THAT DISCOUNT.
AND THEN LAST BUT NOT LEAST, ANOTHER EX OR, UH, THE NONPROFIT RATE WOULD BE AN A YSO.
IF THEY DID NOT APPLY OR, OR IF IT DID NOT APPLY TO THEM THAT THEY COULD USE THE CIVIC CENTER RATE, THEN THEY COULD COME AND USE THE NONPROFIT RATE.
SO WE, THEY WOULDN'T BE CHARGED.
'CAUSE A LOT OF WHAT WE HEARD FROM FOLKS WERE, I DON'T, I'M NOT CIVIC CENTER 'CAUSE I CHARGE MORE THAN $60, BUT I DON'T WANT TO BE CHARGED MARKET RATE BECAUSE I'M STILL NOT, MA I'M NOT DOING THIS TO MAKE A LOT OF MONEY.
SO IS THERE SOMETHING THAT YOU CAN DO TO HELP US? AND SO THIS IS, WE WERE TRYING TO ACHIEVE THAT WITH THE NONPROFIT RATE.
SO THE NEXT FEW SLIDES, WE'LL GO THROUGH THE RATES THEMSELVES.
I'M NOT GONNA SPEND TOO MUCH TIME ON THESE, UM, FOR THE SAKE OF TIME, BUT I THINK THE KEY TAKEAWAY, UM, IS IF YOU LOOK, UH, PROPOSED STUDENT BENEFIT RATE, THERE IS NO CURRENT RATE BECAUSE THIS IS A NEW RATE THAT WE'RE PROPOSING.
WE'RE ROLLING THIS OUT OVER TWO YEARS.
SO EVEN THOUGH WE'RE TALKING ABOUT THIS NOW IN 2026, WE ARE NOT, AND THE RATES, UM, ARE BASED OFF OF ADJUSTMENTS THAT WE WERE MAKING IN 2026 IN TERMS OF WHAT WE'RE LOOKING AT IN TERMS OF COMPARISONS AND COSTS.
WE ARE LOOKING TO ROLL THIS OUT OVER THE 27 28 SCHOOL YEAR, AND THEN THE 28 29 SCHOOL YEAR.
SO BY THE END OF THE 28 29 SCHOOL YEAR, UM, IT WOULD BE THE RATE THAT WE'RE, UM, SUGGESTING TO GO TO.
SO WE DIDN'T WANT IT TO BE A SHOCK TO OUR USERS.
IN TERMS OF THE COSTS, REMEMBER WE HAVEN'T RAISED RATES SINCE 2018, SO WE ARE SENSITIVE TO THAT.
AND THEN WE DID PUT ON THE FAR RIGHT WHAT OUR CURRENT PEER AVERAGE IS.
UM, AND WE LOOKED AT OTHER SCHOOL DISTRICTS, UM, OAKLAND, SANTA ANA, A BC UNIFIED, AMONGST OTHERS.
UM, AS WE WERE GOING THROUGH AND LOOKING AT WHETHER OR NOT WE WERE COMPARABLE IN TERMS OF OUR FACILITY, UM, USE RATES, UM, SORRY, I JUMPED AHEAD, SORRY.
THAT WAS CIVIC CENTER AND THIS IS THE STUDENT BENEFIT RATE.
UM, I WILL GO TO THE NEXT SLIDE.
SO WHAT WE HAVE HERE IS THE PROPOSED NONPROFIT RATES.
UM, AND AGAIN, THIS IS A DISCOUNT, A 15% DISCOUNT OFF OF THE MARKET RATE.
AND THEN LAST BUT NOT LEAST IS THE MARKET RATE ITSELF, UM, WHICH AS I MENTIONED AGAIN, AND I'LL JUST REPEAT IT, UH, ONE MORE TIME, IS THIS IS BASED OFF CPI ADJUSTMENTS.
SO WE TOOK OUR MARKET RATES THAT WERE LAST PUBLISHED IN 2018, WHICH WE HAVE NOT INCREASED AND APPLIED A 3% FROM 2018 TO 2026 TO GET TO THE RATE.
SO THE, THE RATE THAT YOU SEE IN 28 29 IS THAT CPI ADJUSTED, UM, RATES.
UM, I DO WANNA POINT OUT AS WELL THAT AS WE GO THROUGH THE FIRST RATE ADJUSTMENT IN 27 28, WE'LL BE TAKING A HARD LOOK AT USER EXPERIENCE USERS, UM, GETTING FEEDBACK FROM THE USERS THEMSELVES, ENSURING THAT, YOU KNOW, WE'RE CONTINUING TO MAKE OUR FACILITIES AVAILABLE AND THAT THE RATES THEMSELVES ARE NOT AN OBSTACLE, UM, BEFORE WE MAKE THAT NEXT ADJUSTMENT IN 28 29.
SO A SUMMARY, SO THIS KIND OF SUMMARIZES ALL OF 'EM.
AS I MENTIONED, WE HAVE THE CIVIC CENTER RATE, THE STUDENT BENEFIT RATE, NONPROFIT AND MARKET.
UM, AND YOU CAN SEE OBVIOUSLY ON A GYM IN A FIELD, THE FACILITIES MIGHT BE AT DIFFERENT SIZES.
SO WE'VE GOT, UM, A RANGE THERE.
UM, AND THERE MIGHT BE SOME POTENTIALLY ADD-ON FEES IF THEY NEEDED EXTRA SECURITY, ADDITIONAL BATHROOMS, UM, ET CETERA.
BUT THIS IS, UM, IN ESSENCE WHAT THOSE RATES WOULD BE IF FOLKS WANTED TO UTILIZE OUR FACILITIES.
SO KIND OF SHIFTING GEARS A LITTLE BIT, UM, ONE THING THAT CAME UP IN THE LAST TIME WE MET IN MAY WAS WHAT IS THE PROCESS FOR PRIOR PRIORITIZING THE APPLICATIONS? AND SO ONE THING THE, THE POLICY WILL DO IS IF FOLKS ARE SUBMITTING APPLICATIONS AT THE SAME TIME, HOW DO YOU PRIORITIZE? AND SO ULTIMATELY WE'VE ESTABLISHED, AND IT'LL BE A PART OF THE, UM, POLICY UPDATE, WHICH IS THE DISTRICT WILL HAVE OBVIOUSLY FIRST, UM, FIRST PRIORITY P-T-A-P-T-O, BOOSTER CLUBS, YOUTH PROGRAMS, FREE AND OPEN TO PUBLIC, AND THEN ALL OTHERS AS WELL.
WE DO DO A GOOD JOB, I THINK, AND WE TRY OUR BEST TO ACCOMMODATE, UM, USERS.
IF THEY WANT TO USE A FACILITY THAT IS ALREADY BEING USED OR IS ALREADY HAS A PERMIT FOR, THEN WE WOULD SUGGEST TO OTHER SITES THAT THEY CAN GO TO.
AND SO WE DO REALLY WORK, WE HAVE A TEAM THAT, UM, YOU KNOW, YOU CAN PICK UP THE PHONE AND CALL THEM
[02:05:01]
AND THEY'RE ABLE TO HELP KIND OF WALK YOU THROUGH MAYBE SOME OF THE OTHER AREAS THAT, AND OTHER FACILITIES THAT THEY MIGHT BE ABLE TO.I DO WANT TO POINT OUT THAT ONCE A PERMIT IS ISSUED, THE DISTRICT WILL HONOR THE USE AGREEMENT UNLESS A CANCELLATION IS REQUIRED FOR DISTRICT USE.
SO PRIORITY DOESN'T MEAN THAT IF YOU GIVE IT TO SOMEBODY WHO IS, UM, YOU KNOW, A, UH, OPEN TO THE PUBLIC FREE AND OPEN TO THE PUBLIC, THEN SOMEBODY ELSE COMES THREE WEEKS LATER AND ASKS FOR THAT FACILITY, WE WOULD TELL THEM AT THAT POINT THAT THE FACILITY IS USED.
THE ONLY EXCEPTION TO THAT IS IF IT'S FOR A DISTRICT USE, IF THE SCHOOL WANTS IT, THEN OBVIOUSLY WE WOULD WORK WITH THE SCHOOL AND THE USER TO TRY TO COORDINATE AND WORK SOMETHING OUT.
SO AS PART OF THE RESOLUTION, UM, WE'VE BEEN LOOKING AT OUR COMMUNITY USE PLATFORM.
AND WHAT I MEAN BY THAT IS BASICALLY OUR WEBSITE IN WHICH SOMEBODY GOES ON AND IS ABLE TO BOOK, UM, EITHER WHETHER IT'S CIVIC CENTER OR LICENSING TO BOOK, UM, A, UH, FACILITY FOR USE.
SO WE ISSUED AN RFP BACK IN JUNE, UM, OF 2026, UM, FOR THIS.
AND, AND WE'VE RECEIVED SEVEN PROPOSALS, UM, AFTER EVALUATION ON ITS, UM, IMPROVEMENTS THAT WERE ALREADY DONE TO OUR CURRENT WEBSITE.
SO WE'VE, WE'RE CONTINUING, WE HAVE A PLATFORM NOW.
WE DO HAVE ONE, WE'VE CONTINUED TO MAKE IMPROVEMENTS, ADDING A CH PAYMENTS, ADDING CREDIT CARD PAYMENTS, TRYING TO MAKE IT AS MODERN AS POSSIBLE WITH OUR INTERNAL RESOURCES.
UM, BUT ULTIMATELY WHAT WE DETERMINED WAS AFTER EVALUATING THE SEVEN PROPOSALS, EVALUATING TALKING TO ITS, THAT IT WAS IN OUR BEST INTEREST AS A DISTRICT TO DEVELOP THE, UM, COMMUNITY USE HUB, WHICH IS WHAT WE'RE CALLING IT, AND THE IMPROVEMENTS TO IT INTERNALLY.
AND SO WHY WOULD WE DO THIS INTERNALLY AND NOT GO WITH A THIRD PARTY? WELL, THERE'S A FEW REASONS REALLY.
ONE IS THE LONG TERM TERM OWNERSHIP.
WE WOULD HAVE TO REBID THIS EVERY FIVE YEARS AND GO OUT WITH SOMEBODY NEW.
AND SO WE FELT LIKE IT WAS IN OUR BEST INTEREST TO LOOK AT BUILDING AND JUST BUILDING ON TOP OF WHAT WE HAVE, UM, SO WE CAN RETAIN CONTROL OF THE PLATFORM AND NOT RELY ON A THIRD PARTY STRUCTURE.
THE OTHER IS CUSTOMER SERVICE.
THAT IS, WAS A BIG MESSAGE WE HEARD, UM, IS THAT THEY, UM, LIKED BEING ABLE TO CALL SOMEBODY.
AND I THINK BY HAVING THE DISTRICT BE THE DIRECT SOURCE, UH, BETWEEN THE USER AND JUST THE DISTRICT AND NOT HAVING AN INTERMEDIARY, UM, WHETHER IT'S A CHAT BOT OR WHETHER IT'S A CUSTOMER SERVICE LINE THAT SOMEBODY HAS TO CALL AND THEN ROUTE THINGS BACK TO THE DISTRICT, WE FELT THAT THAT WAS IMPORTANT.
SO IN THE LONG RUN, THE COST OF DOING THIS IN-HOUSE WILL BE LESS EXPENSIVE THAN BUILDING WITH AN EXTERNAL VENDOR.
SO, UM, WE'VE BEEN WORKING WITH IT TO GET WHAT THOSE COSTS ARE.
YOU KNOW, WE BELIEVE THAT, UM, ITS ULTIMATELY OVER FIVE YEARS WOULD BE ABOUT $1.6 MILLION TO DEVELOP IT IN-HOUSE.
THE, A BULK OF THAT COST WOULD BE ABOUT $900,000.
UM, WHICH ALSO INCLUDES GETTING, UH, PROFESSIONAL PHOTOS TAKEN SO THAT WE CAN GET PROFESSIONAL PHOTOS UP ON THE WEBSITE COMPARED TO, YOU KNOW, WHEN WE LOOKED AT THE PROPOSALS AND THERE WAS A WIDE RANGE OF PROPOSALS THAT WE RECEIVED IN TERMS OF COST.
UM, BUT WE BELIEVE IF WE WERE TO DO IT IN EXTERNALLY, IT WOULD BE AT LEAST A MILLION DOLLARS, BOTH FOR THE COST OF THE THIRD PARTY PROVIDER AS WELL AS THE COST OF ITS INCORPORATING THAT INTO OUR, UM, SOFTWARE OR INTO OUR, UH, PROGRAM AFTER FIVE YEARS.
SO, SO IT ACTUALLY TECHNICALLY WOULD BE CHEAPER THE FIRST FIVE YEARS, BUT THEN AFTER FIVE YEARS WE'D HAVE TO ISSUE AN RFP.
WE WOULD BE KIND OF AT THE MERCY, IF YOU WILL, OF A THIRD PARTY SOFTWARE.
AND THE LONG-TERM COST WOULD AFTER THAT, WOULD ACTUALLY BE HIGHER THAN IF WE WERE TO BUILD THIS INTERNALLY BECAUSE THE INCREMENTAL COST AFTER WE DEVELOPED THE WEBSITE IS NOW JUST MAINTENANCE FROM THERE ON.
UM, SO, SO THAT'S THAT ON IN TERMS OF, UM, THE INTERNAL, UM, WEBSITE.
THE OTHER THING I WANT TO POINT OUT IS WE DID TALK ABOUT, AND WE HAD BEEN WORKING WITH STAFF TO LOOK AT A FACILITY USE CALENDAR.
AND SO WHAT WE FOUND IN TERMS OF OUR STAKEHOLDER ENGAGEMENT IS THAT THE SCHOOLS, UM, THE SCHOOL ADMINISTRATORS, THE, UM, AREA OPERATORS IN TERMS OF THE REGIONS, THEY WERE VERY INTERESTED IN FINDING A WAY TO HAVE THE WEBSITE HELP THEM BY IDENTIFYING WHO WAS GOING TO USE THEIR SITE.
SO IF A YSO IS GONNA COME AND USE THE SITE EVERY WEDNESDAY AT FIVE, IT WOULD BE GREAT FOR THEM TO SEE THAT ON A, ON A CENTRAL CALENDAR, THE REVERSE WAS A LITTLE BIT MORE DIFFICULT.
SO IN TERMS OF TRYING TO HAVE THE SCHOOLS THEN INPUT THE INFORMATION IN SO THAT A USER FROM THE OUTSIDE CAN SEE WHEN EVERY VOLLEYBALL GAME WAS IN THE, IN THE, UM, IN THE AUTO, IN THE, UH, GYM, YOU KNOW, EVERY PRACTICE ON THE PRACTICE FIELD, WE'RE GONNA CONTINUE TO WORK WITH OUR ADMINISTRATORS AT THE SCHOOL SITES.
BUT I THINK WE'RE GONNA HAVE TO LOOK AT THAT MAYBE AS AT A PILOT PROGRAM AND SLOWLY BUILD THAT OUT.
AND IT'S NOT SOMETHING THAT WE CAN DO QUICKLY WITHOUT WORKING WITH OUR, UM, OUR BARGAINING PARTNERS.
UM, SO I DO WANNA HIGHLIGHT THAT, UH, AS I MENTIONED BEFORE, WE DID A LOT OF ENGAGEMENT UP TO THIS, THIS POINT
[02:10:02]
WE PLAN TO CONTINUE, UM, NOTIFYING FOLKS THIS FALL ABOUT THE NEW UPDATED RATES, THE UPDATED RATES STRUCTURE AS WELL.UM, SO THAT BY THE TIME JUNE NEXT YEAR COMES AROUND JULY NEXT YEAR COMES AROUND, EVERYBODY'S FAMILIAR WITH THE NEW RATE STRUCTURE AND THE NEW RATES THEMSELVES.
AND, AND THEN WE WILL CONTINUE TO, UM, WORK WITH FOLKS AS WE DEVELOP THE INTERNAL COMMUNITY HUB, WHICH WE HOPE TO HAVE UP AND RUNNING BY JULY OF 2027.
THEN WE WOULD CONTINUE TO REACH OUT TO FOLKS, UM, TO MAKE SURE THAT THEY'RE, UM, ABLE TO UTILIZE THAT NEW WEBSITE.
LAST BUT NOT LEAST, UM, WE ARE PRESENTING TO THE COMMITTEE OF THE WHOLE IN OCTOBER, UM, WITH THE INTENT THAT WE ARE BRINGING THIS NEW UPDATED POLICY TO THE BOARD IN NOVEMBER.
UM, AND THEN ONCE THE BOARD ADOPTS THE AMENDED, UM, 1330 BOARD POLICY, WE WOULD THEN INCREASE RATES, UH, COME OUT WITH THE NEW RATE STRUCTURE IN JULY OF 2027.
AND THEN THE SECOND STEP WOULD BE OF JULY 20, 28.
AND AS I MENTIONED, WE WOULD CONTINUE TO DO OUTREACH AS WE CONTINUE TO PROGRESS, UM, MAKING OUR FACILITY, WEBSITE AND OUR PROCESS, UM, AS USER-FRIENDLY AS POSSIBLE.
SO WITH THAT, I WILL TAKE, UM, ANY QUESTIONS.
UM, TURN IT OVER TO MY COLLEAGUES FIRST FOR QUESTIONS, COMMENTS.
BECAUSE I HAVE SAT FOR MANY YEARS, MINUTES OF MY LIFE HAVE BEEN SPENT GIVING L-A-U-S-D FEEDBACK AND THEY LISTEN, BUT THEN THERE IS NO ACTION.
AND I AM SITTING HERE WITH JOY IN MY TUMMY BECAUSE I HAVE GIVEN YOU SO MUCH FEEDBACK FOR WHAT IT FEELS LIKE PARTICULARLY HYPERLOCAL IN WESTCHESTER.
AND, AND I'M SURE THERE'LL BE MORE TWEAKS.
IS 15% ENOUGH FOR A YSO TO MAKE IT WORK? I DON'T KNOW.
BUT THE FACT THAT YOU'RE ACKNOWLEDGING IT, IT'S JUST, THANK YOU SO MUCH BECAUSE THAT'S WHAT WE'RE, WE'RE TRYING TO DO BECAUSE IT, THERE IS A, A GREAT BENEFIT TO EVERYONE.
SO JUST, I KNOW THIS IS A LOT OF WORK AND THANK YOU FOR LISTENING AND THEN ALSO TAKING ACTION.
UM, BIG PICTURE, YOU'VE GOT A TON OF CAMPUSES OUT THERE.
HOW MUCH REVENUE DO YOU THINK YOU CAN GENERATE FROM THIS? OH, THAT'S A GOOD QUESTION.
I, WE'VE NEVER RUN A MODEL OF IF EVERYTHING WAS A HUNDRED PERCENT, UM, LEASED, IF YOU WILL.
UM, SO, SO I DON'T KNOW THE ANSWER TO THAT QUESTION.
UM, BUT SOMETHING WE CAN START TO LOOK INTO, KEEP IN MIND THAT A LOT OF THOSE COSTS OF, WHEN WE SAY REVENUE, A LOT OF IT IS BRINGING THE COSTS, UH, OR BASICALLY PAYING THE COSTS OF THE USE ITSELF, RIGHT? SO WHEN WE BRING IN THE REVENUE, EVEN IF IT'S AT OUR MARKET RATE, UM, THERE IS MONEY THAT GETS TO GO TO THE SCHOOL, APPROXIMATELY 68% OF THAT MONEY.
BUT WE'RE ALSO PAYING FOR STAFF THAT MAY HAVE TO SUPERVISE, WE HAVE TO PAY FOR CUSTODIAL.
SO EVEN THOUGH IT'S QUOTE UNQUOTE REVENUE OF $15 MILLION PER YEAR, THAT'S NOT ALL REVENUE THAT JUST GOES INTO THE GENERAL FUND.
AND THAT IS OPEN TO SPEND, IT'S TO, WE'RE SPENDING IT FOR THAT USE ITSELF.
SO IT ALL GETS DUMPED INTO THE GENERAL FUND, WHATEVER THE NET IS.
THE WAY IT WORKS IS THAT, SO FOR CIVIC CENTER, IT'S DIRECT COSTS.
SO THOSE, THOSE ARE ACTUAL COSTS THAT, THAT THE DISTRICT HAS TO RECOUP IN TERMS OF SUPPLIES, ELECTRICAL OR UTILITIES, ET CETERA, ON THE LICENSING IN TERMS OF THE MARKET, 68% OF THAT MONEY GOES TO THE SCHOOLS.
AND THE SCHOOLS CAN ULTIMATELY UN CAN UTILIZE THAT FUND AS THEY SEE FIT.
32% OF IT GOES TO PAY FOR THE COSTS OF UTILIZING THE FACILITIES, AND THAT WOULD GO TO THE GENERAL FUND.
SO THE SCHOOLS HAVE GOT FLEXIBILITY IF THEY WANT TO USE IT TO HIRE ADDITIONAL TAS OR, OR COMPUTERS OR, UM, UNIFORMS, ANY OF THAT STUFF.
THEY'VE GOT THE LATITUDE TO DO THAT.
AND, AND THERE IS SOME OF THE, SOME OF THE CHARGES COME ABOVE THE, UH, BEFORE THE 68%.
SO OF THE REVENUE THAT COMES IN, THERE'S THE DIRECT, THE COSTS OF UTILIZING THE FACILITY IF IT'S FOR STAFF, ET CETERA.
AND THEN THEY GET THAT 68% AND THEN 32% OF THE GENERAL FUND.
SO AS A, AS A DEVELOPER, I WOULD TELL YOU THAT WHEN WE DO MASTER PLAN COMMUNITIES, WE, I MEAN IT'S A GREAT SOURCE OF INCOME, YOU KNOW, AND IT DEFRAYS THE HOA DUES AND THINGS LIKE THAT.
SO I WOULD ENCOURAGE YOU DO WHAT YOU CAN TO, BECAUSE THEY'RE HUGE ASSETS, YOU KNOW, AND THERE'S LA DOES NOT HAVE ENOUGH SOCCER FIELDS, YOU KNOW, I MEAN, THOSE SHOULD BE BOOKED OUT CONTINUOUSLY, YOU KNOW, IT'S AMAZING.
'CAUSE THIS WAS ONE OF THE, THE, UM, MOTIVATIONS FOR THE, THERE WERE FEW FOR THE RESOLUTION WE DID, BUT ONE WAS THE REVENUE GENERATION, ONE OF THE REASONS WHY WE NEED THIS TURF STUDY.
'CAUSE I HAVE SOME FIELDS ON THE WEST SIDE, LIKE UNI HIGH THAT ARE OUTTA COMMISSION AND COULD BE CREATING COMMUNITY BENEFIT, BUT ALSO RAISING MONEY FOR THE SCHOOL.
WE'LL HAVE TO HAVE, WHEN WE HEAR SOME OF OUR PUBLIC SPEAKERS, 'CAUSE I SAW SOME, SOME DISPUTE INTO THE,
[02:15:01]
THE MONEY SHOULD BE UNRESTRICTED.UM, BUT THAT'S NOT ALWAYS THE CASE.
SO WE, WE WILL HEAR FROM OUR PARTNERS.
ONE OF THE QUESTIONS I HAD, BUT JUST 'CAUSE YOU, YOU KNOW, I'LL TOUCH ON IT, IS WHETHER WE DID AN ANALYSIS OR WE SHOULD, WHEN WE WENT THROUGH THE RFP PROCESS FOR SOME OF THESE THIRD PARTY APPLICATIONS ABOUT WHAT THEY'RE SEEING IN OTHER DISTRICTS IN TERMS OF REVENUE GENERATION AS A RESULT OF HAVING A BETTER SYSTEM.
BECAUSE THE, YOU KNOW, THE, AGAIN, NOT TO MONOPOLIZE THE TIME HERE, BUT LIKE ONE OF THE CHALLENGES, IF YOU GO TO SAN DIEGO, WHICH USES ONE OF THESE THIRD PARTY PROVIDERS, YOU GO TO THEIR WEBSITE, YOU SEARCH THE FACILITY, YOU CAN BOOK IT AND ALL, YOU KNOW, AND IT'S, IT'S IT, THE EASE OF USE IS THERE RIGHT NOW AND THAT'S THE SYSTEM WE'RE BUILDING.
BUT RIGHT NOW YOU HAVE TO KNOW THAT UNI HIGH HAS A FIELD.
YOU THEN HAVE TO GO THROUGH THE PROCESS AND SUBMIT AN APPLICATION AND THEN SEE.
SO MY HOPE THROUGH THIS PROCESS WAS THAT WE WOULD DO SOME ANALYSIS TO FIGURE OUT BY DEMOCRATIZING OR USING TECHNOLOGY TO MAKE IT EASIER TO BOOK, WE WOULD GENERATE MORE REVENUE.
BUT IT SEEMS LIKE WE HAVEN'T DONE THAT YET.
SO MY HOPE IS THAT WE CAN LOOK AT OTHER DISTRICTS AND SAY, ONCE YOU HAD A SYSTEM LIKE THIS, WHAT JUST AS A PER, YOU KNOW, HOW DID YOUR REVENUE INCREASE? YEAH, WE CAN RE WE CAN DO SOME OUTREACH TO SOME OF THE OTHER SCHOOL DISTRICTS AND SEE IF THERE THEY SAW AN IMPROVEMENT.
UM, AT THAT POINT IT WAS REALLY HARD FOR US TO FORECAST WHAT THE IMPROVEMENT COULD POTENTIALLY BE.
'CAUSE WE ARE, A LOT OF OUR FACILITIES ARE USED VERY HEAVILY ALREADY.
UM, BUT THAT'S SOMETHING WE CAN LOOK INTO IN, IN GREATER DEPTH.
BECKY, UM, ONE CH I'M CURIOUS IF YOU HAVE RECEIVED FEEDBACK.
ONE CHALLENGE WE'VE EXPERIENCED IS IN YOUR L-A-U-S-D RATE, YOU'RE IN THE BOTTOM 30%.
UM, I FIND THAT WHEN I DROP MY KID OFF FOR PRACTICE, IT'S ALSO BECAUSE THE, UH, CONDITION OF THE FIELD, I WOULD SAY IS PROBABLY IN THE BOTTOM 30%.
SO DO YOU FEEL THAT AS YOU GET THIS ALL UP AND RUNNING, I HOPE THAT YOU'RE ABLE TO WORK WITH THE MAINTENANCE CREW.
WE WERE TALKING ABOUT BIDDINGS AND GROUNDS AND YOU'VE GOT ENOUGH THERE TO SUPPORT, UH, MAKING SURE THAT THE GRASS GETS MOWED BEFORE THE RENTERS WANTING TO USE IT.
SO MAYBE I'M MAKING MORE OF A STATEMENT.
YOU KNOW, THIS IS AN AREA THAT I'VE DEFINITELY BEEN, UM, WANTING TO SEE CHANGE AS SOMEONE WHO IS COACHED AND BEEN AN ATHLETIC DIRECTOR AND UM, ALSO AT THE SCHOOL SITE.
AND I KNOW AS IT BRINGS AND GENERATE REVENUE.
AND I APPRECIATE YOU HIGHLIGHTING THE FACT OF THE MAINTENANCE BECAUSE THAT IS SOMETHING THAT WE HAVE TO KEEP INTO CONSIDERATION AS TO WHY SOME SCHOOLS WHO ARE HEAVILY USED BECAUSE OF THEIR CENTRAL LOCATION MAY NOT WANT FOLKS TO COME IN BECAUSE THERE'S SITE, THERE'S THEIR SCHOOL SITE GETS RUN DOWN.
AND SO MAKING SURE THAT WE ALLOCATE FUNDS TO KEEP IT, UM, PRISTINE.
BECAUSE IF YOU USE A FIELD FOR THE ENTIRE 12 MONTHS OF A A YEAR, IT IS GONNA BE RUN DOWN AND THERE WON'T BE, BUT A DUST BOWL AT THE END OF THE DAY IF WE'RE USING NATURAL GRASS.
SO JUST WANTED TO PUT THAT OUT THERE.
BUT WANTED TO ASK, WHEN YOU TALK ABOUT PUBLIC SERVICE RATE, UM, YOU SAID SOMETHING ABOUT THE FUNDS GOING BACK.
SO THEY GO 68% GO BACK TO THE SCHOOL AND THE REST IS GOING TO CENTRAL.
AND YOU'RE SAYING THAT THE SCHOOL GETS TO USE THAT FUND FOR WHAT THEY WANT AT THE SCHOOL SITE? YEAH, SO, SO WHEN WE COLLECT, AND NOT NECESSARILY JUST THE PUBLIC, NOT SO MUCH THE PUBLIC SERVICE RATE, BUT IF, IF THEY'RE COLLECTING MARKET RATE.
SO IF WE'RE LICENSING IT OUT, WHETHER IT'S MARKET RATE OR THE NONPROFIT RATE, THAT MONEY FIRST COMES IN, IT HAS TO PAY A CUSTODIAL STAFFING, UH, ANYBODY WHO HAS TO OPEN UP THE FACILITY, ET CETERA.
SO THERE ARE DIRECT COSTS THAT COME OFF OF THAT.
AND THEN FROM THERE THE SCHOOL GETS 68% THAT THEY CAN UTILIZE AS THEY SEE FIT AS I UNDERSTAND IT.
AND, UH, I THINK RIGHT, NO ONE'S INTERRUPT.
YEAH, THERE'S, I DON'T THINK IT'S, I DON'T THINK IT'S RESTRICTED.
I JUST WANTED TO MAKE SURE IT WASN'T RESTRICTED.
42 42 ACCOUNTS IS WHAT I'VE BEEN TOLD.
NOW A QUESTION WITH THE FUNDING THAT COMES OUT, IS CENTRAL PAYING FOR THAT OFF THE TOP FOR THAT, UH, UH, CUSTODIAN OR IS THAT COMING FROM CENTRAL BUDGET? IS THE SCHOOL PAYING FOR THAT OR IS THAT COMING FROM CENTRAL BUDGET? REVERSE? YEAH, IT'S BEFORE.
YEAH, SO IT'S BEFORE, SO IT'S, IT'S IF THE REVENUE, LET'S JUST SAY IT'S A HUNDRED DOLLARS TO, TO RENT THAT FIRST A HUNDRED DOLLARS WILL THEN GO TO PAYING THE CUSTODIAL.
SO LET'S SAY IT'S $20 I'M, I'M USING, I'M JUST USING NUMBER.
SO, AND THEN ANY OTHER DIRECT COSTS, DIRECT COST OF THE USE OF THAT FACILITY BECAUSE THE CUSTODIAL CUSTODIAN HAS TO GO OUT THERE AND OPEN IT UP OR THE PLANT MANAGER HAS TO OPEN IT UP.
THEN WHATEVER IS REMAINING, SO LET'S JUST SAY IT'S $80 IN THIS UH, PRETEND SITUATION, THEN YOU'VE GOT $80, THEN 68% OF IT GOES, THAT $80 GOES TO THE SCHOOL, 32% COMES BACK TO HEADQUARTERS, WHICH THEN WOULD GET PUT INTO THE GENERAL FUND.
AND YOU MENTIONED, UH, RATE THAT REFLECTS CUMULATIVE CPI.
[02:20:01]
CAN YOU GIVE US A LITTLE MORE DEFINITION ON WHAT THE CPI IS? YEAH.CONSUMER PRICE INDEX, WHICH IS ABOUT 3% PER YEAR, IT'S BASICALLY INFLATION, RIGHT? SO EVERY YEAR IS ABOUT 3%.
AND SO FROM 2 20 16 TO 2026, SORRY, TO 2018 TO 2026, IT WAS ABOUT 37, 30 4%.
SO IT ULTIMATELY ENDS UP BEING A 17% INCREASE OVER THE NEXT TWO YEARS, IF THAT ANSWERS YOUR QUESTION.
TO, TO GET UP, TO CATCH UP TO WHERE, CATCH UP.
AND KEEP IN MIND THAT IN THREE YEAR TO ALMOST THREE YEARS, WE'LL BE AT THE RATES THAT ARE WE'VE CALCULATED FOR TODAY.
SO THAT DOESN'T EVEN INCLUDE AN, AN ADJUSTMENT 2 20 28.
AGAIN, WE WERE TRYING TO BALANCE, WE'RE ALWAYS TRYING TO BALANCE COST RECOVERY AND SLASH REVENUE TO MAKING OUR FACILITIES, YOU KNOW, AFFORDABLE.
SO TRYING TO FIND THAT BALANCE IS WHAT WE THINK WE'VE DONE HERE.
AND THEN YOU MENTIONED THE STUDENT BENEFIT RATE VERSUS A NONPROFIT RATE.
NOW IF THERE IS A NONPROFIT THAT HAS 80% OF OUR STUDENTS, WOULD THEY THEN GO INTO THE STUDENT BENEFIT RATE? THAT IS CORRECT.
SO THEY WOULD JUST SHIFT OVER IF THEY SAW THAT THE A YCO TEAM HAD 80% OF L-A-U-S-D STUDENTS? YEAH, EXACTLY.
AND WHAT IS THE VERIFICATION TOOL TO USE OR DO THAT? YEAH, WE ARE WORKING ON THAT.
SO ULTIMATELY WE WOULD ASK FOR A ROSTER AND THEN WE'D HAVE TO WORK WITH INTERNALLY TO VET, UM, YOU KNOW, THAT THEY ARE 80%.
SO IT'S NOT AN EASY TASK, UM, WHICH IS PROBABLY WHY YOU'RE ASKING.
BUT, UM, IT IS SOMETHING THAT WE CONSIDERED AND WE WERE WORKING INTERNALLY TO FIGURE OUT, OKAY, WE'LL HAVE TO VET, YOU KNOW, WE DEFINITELY HAVE TO ASK THEM FOR SOME KIND OF VERIFICATION, UM, OF WHO IS ON YOUR ROSTER OF, YOU KNOW, KIDS THAT ARE PARTICIPATING.
AND THEN WHEN WE LOOKED AT THE PROPOSED CIVIC CENTER RATES, UM, YOU'VE GIVEN US A AVERAGE, AND THESE ARE THROUGHOUT THE COUNTY, THROUGHOUT OTHER CITIES WHERE IT'S AN AVERAGE, UM, WITH A CLASSROOM IS 38 FOR US CURRENTLY.
IS THAT A CUMULATIVE NUMBER? WE'RE JUST LOOKING AT ONE PARTICULAR, UH, SCHOOL DISTRICT.
HOW DO WE GET THAT? THE PEER PEERS THAT, AND I'M GONNA GO OFF THE TOP OF MY HEAD, BUT IT WAS OAKLAND, SANTA ANA, A, B, C UNIFIED, I THINK LAS VIRGINS.
SO WE LOOKED AT VARIOUS, UM, SCHOOL DISTRICTS.
IT IS, I WILL SAY IT'S CHALLENGING BECAUSE EVERYBODY CHARGES A LITTLE BIT DIFFERENT.
SO IT'S NOT, IT WAS A, YOU KNOW, A LOT OF WORK TO TRY TO FIGURE OUT, LIKE EXACTLY WITHOUT GOING THROUGH AND ACTUALLY TRYING TO RESERVE A CLASSROOM OR RESERVE A FIELD, TRYING TO GO OFF OF THE RATES THAT THEY PUBLISH IS NOT ALWAYS EASIEST.
'CAUSE SOMETIMES THEY SAY, HERE'S THE RATE AND THEN, YOU KNOW, HERE'S THE ADD-ONS AND DEPENDING ON WHAT YOU'RE ACTUALLY DOING AND THE SIZE OF THE FIELD.
SO WE TRIED OUR BEST TO COME UP WITH WHAT WE FELT WAS A GENERAL AVERAGE COMPARISON WITH OTHER SIMILAR SCHOOL DISTRICTS IF, IF WE COULD IN CALIFORNIA.
AND IN LOOKING AT THE FACILITY TYPE, YOU HAVE CLASSROOM AUDITORIUM, GYMNASIUM, CURRENTLY IT'S A FLAT RATE AND IT WOULD BE PER SPACE.
IS THAT CORRECT? AND THEN PER SPACE? THAT IS CORRECT.
AND ARE WE MOVING TO A SQUARE FOOTAGE MODEL? SO THE, SO FOR PURPOSES OF PRESENTATION, WE'VE KEPT IT VERY SIMPLE IN TERMS OF HOW WE'RE SHOWING IT HERE, BUT IF IT IS A LARGE FIELD VERSUS A SMALL FIELD, THERE MIGHT BE A SLIGHT DIFFERENCE IN THOSE RATES.
AND HOW DO YOU KNOW THAT WHEN YOU'RE RESERVING IT? WE'RE GONNA PUBLISH, WE'LL PUBLISH THAT, WE'LL PUBLISH IT FOR THE SITE FOR, WELL, FOR, FOR, WELL THAT'S WHERE THE, OUR, OUR UPDATED, UM, APP PLATFORM WILL HELP IN TERMS OF BEING ABLE TO SAY LIKE, THIS IS, HERE'S THE DIMENSIONS, HERE'S MORE INFORMATION ABOUT THE FIELD ITSELF, RIGHT? THIS IS THE FOOTBALL FIELD, IT'S A HUNDRED YARDS BY X NUMBER OF YARDS.
AND SO THEN THEY WOULD HAVE A BETTER IDEA OF WHAT IT WOULD BE WITH THE RATES, YOU KNOW, PUBLISHED.
AND THEN WITH THE COMMUNITY USE PLATFORM, WHICH I'M APPRECIATING THAT WE'RE LOOKING TO DO THIS INTERNALLY, UM, WHICH I THINK IS GREAT NEWS.
IS IT POSSIBLE FOR US TO GET A BREAKDOWN ON WHAT, AS WE BUILD THIS, OBVIOUSLY YOU MENTIONED SOME OF THE BENEFITS AND THE COST, UM, BUT UM, YOU MENTIONED SOMETHING ABOUT PROFESSIONAL PHOTOS, UM, AND WE'RE TALKING ABOUT THE DISTRICT PAYING FOR PROFESSIONAL PHOTOS.
THAT WE WOULD HAVE HAD TO DO VERSUS WHAT WE WILL BE DOING IS THAT, AM I HEARING CORRECTLY? SO, I'M SORRY, REPEAT THE QUESTION.
SO THE, YOU SAID THAT THERE WERE PROFESSIONAL PHOTOS AS A LINE ITEM? THAT'S CORRECT.
AND THAT IS SOMETHING THAT WE WOULD HAVE TO DO OUTSIDE OF THE DISTRICT IF WE WENT WITH OUTSIDE THE DISTRICT.
SO RIGHT NOW WE WOULD, OUR THOUGHT RIGHT NOW IS THAT WE WOULD DO THIS AS HIRING A PROFESSIONAL PHOTOGRAPHER OUTSIDE OF THE DISTRICT.
I WAS JUST THINKING, BUT WHAT DO WE, SO, SO I'M CLEAR WE CAN, JUST SO I'M CLEAR, 'CAUSE I'M NOT CLEAR NOW, I'M KIND OF NOT.
SO WE CAN DEFINITELY LOOK AT INTERNAL RESOURCES, BUT KEEP IN MIND IT'S 600 PLUS SCHOOLS WITH STUDENT AND PHOTOGRAPHERS.
SO WE CAN, WE CAN, I'M, I'M LIKE, OKAY, WE, WE GOT SOME PRETTY GOOD PHOTOGRAPHERS HERE.
I'M NOT, THESE PICTURES HAVE LASTED A LONG TIME.
I DON'T KNOW WHO TOOK THEM, BUT THEY'RE PROBABLY 25 BY NOW THESE CHILDREN.
BUT I'M SURE IT WAS DONE HERE.
[02:25:01]
SO I'M JUST ASKING, YOU KNOW, THERE'S THINGS THAT OBVIOUSLY OUTSIDE THE BOX, I KNOW THAT PHOTOGRAPHY, I MEAN, I'M NOT SAYING, BUT I THINK THE STAFF AT LASD, WE'VE DONE GREAT JOB HERE.AND THEN, OKAY, CAN YOU LIST SOME OF THE FUNCTIONS OF THIS PLATFORM TO THE POINT I MADE, OBVIOUSLY UPLOADING ROSTERS, UM, YOU KNOW, AND PILOTING THIS, WOULD WE ALLOW OR ADD IN, UM, INTERS SCHOLASTIC SPORTS WITH THIS CIF UH, BEING ABLE TO HELP US KIND OF BUILD THIS PART OUT IN WHAT WE WOULD NEED TO USE ON THIS PLATFORM? YEAH, SO SOME OF THE, SO NUMBER ONE, JUST BETTER INTERFACE, RIGHT? THE ACTUAL LIKE WEBSITE ITSELF AND A BETTER QUALITY, THAT'S NUMBER ONE.
THE SECOND IS BEING ABLE TO SEE WHAT OTHER FACILITIES MIGHT BE AVAILABLE IF YOU KNOW, IN THE AREA.
SO MAP FUNCTIONS, EVEN JUST PICTURES.
I THINK PICTURES ARE WORTH A THOUSAND WORDS.
BEING ABLE TO SEE WHAT THE FACILITY LOOKS LIKE HAVING.
'CAUSE RIGHT NOW WHEN YOU GO ON AND YOU KIND OF CLICK AND IT TELLS YOU, YES, YOU CAN GO RENT A GYM AT BARO, RIGHT? YOU DON'T KNOW WHAT THE GYM LOOKS LIKE.
YOU DON'T KNOW THAT IT'S BRAND NEW AND IT'S LOOKS AMAZING, RIGHT? SO YOU DON'T REALLY HAVE AN APPRECIATION FOR WHAT THE FACILITIES ARE, WHAT THE SIZE IS, HOW MANY, WHAT THE CAPACITY IS.
SO THAT'S PROBABLY THE BIGGEST PART, RIGHT? AND BEING AND BEING AS TRANSPARENT, UH, WITH THE FEE SCHEDULE AS POSSIBLE, RIGHT? IN TERMS OF HERE'S WHAT THE RATES ARE, BUT THEN OBVIOUSLY DEPENDING ON WHAT, IF THEY WOULD NEED AN ADDED SECURITY, ET CETERA, THEN THAT MIGHT CHANGE SLIGHTLY.
UM, WE DO THINK THAT THIS IS AN OPPORTUNITY IF WE BUILD IT INTERNALLY, THEN TO POTENTIALLY MAKE IT SO THAT IT'S A BETTER RESOURCES FOR THE WHOLE, FOR THE WHOLE DISTRICT IN GENERAL.
AND SO, YOU KNOW, WE'VE BEEN WORKING WITH TRENTON TO KIND OF SEE HOW WE CAN CONTINUE TO WORK TOGETHER AND REALLY A LOT OF THE RATE, UM, STRUCTURE WE SPOKE TO HIM ABOUT AND TRIED TO WORK WITH HIM AS WELL.
UM, OUR DIRECTOR OF ATHLETICS, UM, FOR THOSE THAT DON'T KNOW WHO TRENTON IS.
UM, BUT, SO YES, I THINK WE WOULD LOOK AT AN OPPORTUNITY TO SEE, I'M NOT SURE ABOUT EXACTLY WHAT FUNCTIONS OF CIF YOU'RE THINKING OF TRYING TO INCORPORATE, BUT I'M JUST, I'M SAYING AS YOU TALK ABOUT, UH, AND I JUST SAY CIF BECAUSE, UH, CALIFORNIA HAS A LOT OF DIFFERENT LAWS THAT WE HAVE TO FOLLOW IN INTERSCHOLASTIC AND MAKING SURE AS WE USE OR RENT OUT THESE FACILITIES THAT THEY'RE INCLUDED IN THE CONVERSATION.
'CAUSE WE ARE UNDER THEIR UMBRELLA IN MANY OTHER AREAS WHERE WE HAVE TO FOLLOW THEIR GUIDELINES TOO.
SO I'M JUST ADDING THEM TO THE TABLE.
UM, BECAUSE OFTENTIMES THERE MAY BE, OH, NOW WE SHOULD HAVE SPOKEN TO THE CALIFORNIA, UH, SPORTS AND, AND WE DIDN'T.
AND SO AS WE USE THESE FIELDS THAT WE DO USE, UM, FOR, UH, SPORTS IN GENERAL, MAKING SURE THAT THEY'RE PART OF THE CONVERSATION.
AND I GUESS THE LAST PIECE FOR ME IN WRAPPING THIS UP IS, YOU SAID THERE WAS 15 ORGANIZATIONS, A HUNDRED PLUS IN THAT POOL OF PEOPLE THAT WE'RE TALKING TO.
WHO ELSE? IS THERE OTHER SCHOOL SITES THAT YOU MENTIONED THAT THERE'S A LIST OR A VOLUME, UM, SOME SCHOOLS HAVE HIGHER VOLUME OF USAGE.
ARE THEY PART OF THIS CONVERSATION SO THEY CAN GIVE THAT FEEDBACK SO WE KIND OF KNOW WHAT IT LOOKS LIKE? I WAS AT A SCHOOL THAT WAS HEAVILY SOUGHT AFTER WE SAW CREWS COMING THROUGH OFTEN, WHICH DISRUPTED, UM, EDUCATION ON, YOU KNOW, IT'S LIKE YOU HAVE TO TAKE A BREAK, YOU GOTTA BE QUIET, YOU CAN'T, YOU KNOW, BELLS COULDN'T RING AT CERTAIN TIMES IF YOU WERE FILMING.
SO WANTING TO KNOW IF YOU GOT FEEDBACK FROM THOSE SCHOOL SITES TO ADD TO THIS CONVERSATION.
YEAH, SO WE DEFINITELY REACHED OUT TO SCHOOLS, INDIVIDUAL SCHOOLS THAT WERE HIGH ON THE LIST OF, IN TERMS OF, UM, HEAVY USE.
UM, AS WELL AS REACHING OUT TO, YOU KNOW, THERE'S DIFFERENT, UM, ADMINISTRATOR GROUPS THAT COME TO BORE THAT WE'VE MET WITH AS WELL IN TERMS OF PRINCIPLES AND OUTREACHING TO THEM.
AND THEN REACHING OUT TO THE REGIONALS, THE REGIONS, UM, AND THEIR AOS TO TALK TO THEM ABOUT, YOU KNOW, WHO ARE ULTIMATELY WORKING WITH THE PRINCIPALS AND TRYING TO GET FEEDBACK FROM THEM ON HOW THIS WOULD KIND OF PLAY OUT.
YOU FRANKLIN SUPER FAST ON 34, DID THOSE PERCENTAGES ACTUALLY CHANGE THE 50, 25, 15% DISCOUNTS OR ARE THOSE THE SAME AS BEFORE? THE, SO THE, SO GOOD QUESTION.
SO THE MARKET RATE IS BASED OFF OF THE 34%, RIGHT? SO IF YOU LOOK AT, SORRY, THE DISCOUNTS.
SO THE WAY, YEAH, HERE I'LL, MAYBE I CAN EXPLAIN IT THIS WAY.
SO ON THE MARKET RATE, THE ONE ON THE FAR RIGHT, THAT'S 34%, NO, SORRY, ONE MORE.
THAT'S, SORRY, WHAT SLIDE ARE YOU? I DON'T KNOW, IT'S JUST BASICALLY THE RATE CATEGORIES.
I'M JUST WONDERING IF LIKE THIS, THIS ONE? YEAH.
DID THOSE PERCENTAGES CHANGE THE 50, 25, 15 DISCOUNTS? YEAH.
SO THE WAY, THE WAY WE STARTED IT WAS THE MARKET RATE, THE ONE ON THE BOTTOM RIGHT IS 34% INCREASE.
AND THEN FROM THAT NUMBER, WE TOOK 15% OFF OF THAT TO COME UP WITH A DISCOUNT FOR THE NONPROFIT RATE.
DID THAT CHANGE FROM PRIOR YEARS? THE 15% DISCOUNT FOR NONPROFITS? JUST THE 15%? WE DIDN'T HAVE, WE DIDN'T
[02:30:01]
HAVE ONE BEFORE.BUT WE HAD A CIVIC CENTER RATE.
SO THE CIVIC CENTER RATE IS STILL THERE.
THE PROBLEM WITH THE CIVIC CENTER RATE IS THAT YOU HAVE TO HAVE, YOU CAN'T CHARGE MORE THAN $60 PER STUDENT OR PER ATH ATHLETE, WHATEVER YOUR UM, PROCESS IS.
UM, AND SO IF YOU'RE CHARGING MORE THAN 60, THEN YOU DON'T TECHNICALLY QUALIFY FOR CIVIC CENTER RATE.
SO THEN YOU'RE AUTOMATICALLY PUT INTO MARKET RATE, WHICH IS A HUGE GAP DISPARITY.
SO WE TRY TO BRIDGE THAT GAP, RIGHT? ULTIMATELY EACH OF THESE RATES, SO THE NONPROFIT RATE IS TO BRIDGE THE GAP OF, OKAY, I'M AN A YSO, I DON'T QUALIFY FOR CIVIC CENTER 'CAUSE I CHARGE $70 AN HOUR.
RIGHT? AND WE HAVE, WE'RE WE HAVE TO CHARGE.
SO ALL WE HAD PRIOR TO THIS NEW POLICY WAS THE DISTRICT USE RATE, THE CIVIC CENTER THAT DIDN'T CAPTURE EVERYONE AND THE MARKET RATE.
AND THEN SHERETTE ASKED, THIS IS A PER SPACE RATE, NOT PER HOUR.
THESE ARE PER HOUR? THEY ARE PER HOUR, YES.
SORRY IF I, MAYBE I MISUNDERSTOOD THE QUESTION.
I I THINK I GOT THE QUESTION RIGHT, BUT IT'S PER HOUR FOR THIS, FOR THAT PARTICULAR SPACE.
YES, THAT'S, SORRY, I SHOULD HAVE SAID THAT.
IT'S NOT IN THE SLIDES, BUT I FIGURED WE SHOULD SAY THAT PER HOUR.
THEN IT, THEN WE WILL CORRECT THE SLIDES, BUT IT IS PER HOUR.
AND THEN, UM, MY ONLY THOUGHT ON THE, UH, HUB WEBSITE, WHICH I'M REALLY EXCITED TO SEE, I'M SURE THERE'LL BE A LOT OF FEEDBACK GOING FORWARD IS IF WE CAN MAKE IT, UM, WHERE THERE'S A LOT OF DROPDOWNS AND YOU CAN HAVE A MAP AND YOU KNOW, PUT IN HOW FAR YOU WANT THINGS TO BE, UH, I THINK THAT WILL BE VERY, UM, HELPFUL TO THE PUBLIC.
UH, IF YOU, IF YOU BENCHMARK THESE RATES AGAINST, FOR THE MARKET RATE AGAINST CITY OF LA PARKS COUNTY, SIMILAR, I WILL SAY HIGHER.
SO I, THE CITY MIGHT BE SLIGHTLY HIGHER, BUT IT'S ALSO, IT, THE WAY THE CITY DOES THEIR RATES IS ALSO VERY CONFUSING.
UM, I THINK WE'RE COMPARABLE TO WHAT THE CITY PROVIDES.
A FEW THINGS FROM ME AND I KNOW WE'LL HEAR FROM SOME SPEAKERS.
UM, ONE, A LOT OF THOUGHT HAS GONE INTO THIS SO APPRECIATE, UM, KIND OF THE FIDELITY TO MOST OF THE RESOLUTION AND THINKING THROUGH THIS.
I WORK WITH PARTNERS AND LIKE, LIKE HAS BEEN SAID, IT WILL BE KIND OF ITERATIVE AS WE LEARN, INCLUDING POTENTIALLY FROM SOME PARTNERS TODAY.
I'LL SAY WITH THE APPLICATION PRIORITIZATION, YOU KNOW, I KNOW IN THE RESOLUTION CALLED FOR PRIORITIZING GLOBALLY KIND OF THE KIDS AND FAMILIES WE SERVE, I WILL ALSO SAY THAT THAT COULD AT TIMES CUT AGAINST THE REVENUE GENERATION IF YOU ARE, YOU KNOW, TO RANDY'S POINT TOO, WE HAVE SCHOOLS THAT ARE LIKE THEIR PARKING LOTS ARE NEAR THE BEACH AND BEACH PARKING.
AND SO THEY'RE MAKING A LOT OF MONEY FOR THE SCHOOL.
UM, AND IF SOMEONE CAME IN AND SAID, WE WANT TO DO A FREE SOCCER CLINIC, LIKE THAT IS GREAT, BUT, SO I DON'T KNOW IF THERE IF, IF YOU KNOW, IF WHAT DISCRETION, EVEN AS I'M KIND OF THINKING OUT LOUD, DON'T KNOW WHAT I WOULD ADVISE.
BUT YOU KNOW, I THINK IDEALLY WE'D BE ABLE TO WORK IN THOSE SITUATIONS AND GET EVERYONE IN.
BUT I DO THINK THAT, YOU KNOW, THE, THE THE, AS IT'S SET, THE PRIORITIZATION, WHICH IS IS PROBABLY STILL THE RIGHT WAY TO DO IT, UM, MAY CONFLICT WITH THE REVENUE GENERATION.
IF SOMEONE COMES IN AND SAYS, I KNOW THAT THERE'S THAT PARKING LOT THAT'S BEING USED FOR LIKE PICKUP BASKETBALL, BUT WE WOULD PAY $50,000 A MONTH FOR A PARKING LOT, UH, FOR THE BEACH AND THE SCHOOL WOULD GENERATE A LOT OF THAT.
UM, SECONDLY I THINK, UM, YOU KNOW, I DO, I AM A BIT DUBIOUS WHEN THE DISTRICT WANTS TO BUILD THINGS IN HOUSE JUST BASED ON PI PRIOR PRACTICE.
I WILL SAY ONE OF THE BENEFITS WITH SOME OF THESE THIRD PARTY PLATFORMS AND JUST PLAYING AROUND WITH THEM IS THAT THEY, WHEN YOU SEARCH LIKE SCHOOL FACILITIES, LA ONE OF THESE PROVIDERS LIKE HAS A BUNCH OF OTHER DISTRICTS ON THERE.
SO YOU GO, YOU SEARCH SCHOOL FACILITIES LA AND THEN YOU SEE LINWOOD AND INGLEWOOD AND THEN YOU WOULD SEE LA UNIFIED.
SO YOU KIND OF CAPTURE MORE MARKET SHARE IF SOMEONE'S GOING THROUGH THAT AS OPPOSED TO THROUGH ALL UNIFIED, YOU KNOW.
UM, AND UH, IT DOES SEEM LIKE IT WORKS FOR A LOT OF THESE DISTRICTS, BUT, YOU KNOW, UM, SO I GUESS I WILL REMAIN TO BE SEEN, BUT WE'LL DEFINITELY THIS, THIS COMMITTEE WILL BE INTERESTED IN KIND OF PERIODIC UPDATES ON THE BUILDING OF THAT.
UM, I THINK TO THE POINT, UM, YOU KNOW, THAT WAS MADE THE, THERE ARE CREATIVE WAYS WE CAN THINK OF GETTING PICTURES.
UM, I KNOW THAT'S BEEN A CHALLENGE IN TALKING TO MARK IN THE PAST, BUT YOU KNOW, I'M, I'M VERY ADAMANT AND THIS GOES TO THE CALENDAR POINT I'M GONNA MAKE THAT THESE ARE PUBLIC FACILITIES THAT BELONG NOT EVEN TO OUR BEST, MOST DEDICATED PRINCIPLES, BUT TO THE PUBLIC.
AND SO TO THAT END, LIKE THESE FACIL, YOU KNOW, IF, IF THE SCHOOL CAN SUBMIT PICTURES, GREAT, BUT WE NEED HIGH QUALITY PICTURES FOR PEOPLE TO KNOW WHAT THEY'RE GETTING.
WE ALSO NEED, AND MANY OTHER DISTRICTS DO THIS, THE COOPERATION OF THE SCHOOL WHEN IT COMES TO THE CALENDAR.
SO THIS IS GREAT AND THAT PRINCIPAL, PRINCIPAL SHOULD NOW SEE THAT A YO IS COMING HERE ON TUESDAY NIGHT, BUT THE COMMUNITY SHOULD BE ABLE TO SEE IT AGAIN WHEN YOU GO TO SAN DIEGO, UM, YOU CAN LOOK AT THE GYM AND SAY, HERE ARE THE TIMES THAT YOU CAN BOOK IT.
AND SO ONE OF THE THINGS I AM PREPARED TO BRING NEXT WEEK TO THE BOARD TO SUNSHINE AS A BARGAINING PROPOSAL, PARTICULARLY FOR ALLAH, OUR PRINCIPALS UNION, IS THAT PRINCIPALS SHOULD HAVE TO UPLOAD OR WORK WITH OR SAS OR WORK WITH THEIR SCHOOLS TO BE COOPERATIVE AROUND, UM, A ESSENTIAL CALENDAR.
UM, BECAUSE THAT WAS WHAT THE RESOLUTION CALLS FOR.
[02:35:01]
I MEAN CLEARLY IN THE PUBLIC'S INTEREST TO BE ABLE TO LOOK AND NOT HAVE TO SAY WE'LL GET BACK TO YOU IN 48 HOURS.UM, BUT YOU KNOW, AND THERE'S GONNA BE SOME, UM, CHANGE MANAGEMENT THAT'S NEEDED AND MAYBE LIKE IS IN THE PRESENTATION SCHOOL, UM, SCHOOL USE TAKES PRIORITY.
BUT I THINK WE JUST, YOU KNOW, I'M NOT WILLING TO JUST SAY, OH, OUR, OUR PRINCIPALS HAVE A LOT ON THEIR PLATE.
THEY'RE NOT WILLING TO DO THIS.
I KNOW SOME PRINCIPALS WHO ARE DEFINITELY DEFER TO THE EXPERTISE OF FOLKS LIKE CHARETTE WHO HAVE BEEN IN IN, IN THE, YOU KNOW, MORE RECENTLY AT SCHOOLS.
BUT I THINK THAT IS SOMETHING WE NEED TO MAKE THIS WORK.
UM, AND THEN FINALLY BEFORE TURNING IT BACK TO GILLETTE, WHO, ONE OF THE THINGS THAT WAS IN THE RESOLUTION THAT I WOULD LOVE AN UPDATE ON WHEN THIS COMES TO THE COMMITTEE, THE WHOLE OR THE BOARD IS AROUND THE STREAMLINED RISK MANAGEMENT PROCESS.
PART OF THIS TOO WAS JUST ABOUT MAKING IT EASIER.
AND SO ONE OF THE, LIKE, ONE IS SEEING WHAT'S ACCESSIBLE, WHICH THE SYSTEM WILL DO.
'CAUSE RIGHT NOW IT IS VERY ARCHAIC.
TWO IS THE RESERVATION BOOKING SYSTEM, WHICH WE'RE GETTING AT THREE IS THE RATE CLARITY AND STRUCTURE FOUR IS JUST HOW YOU PAY.
AND AGAIN, IT WAS ONLY IN THE LAST FEW YEARS THAT WE GOT CREDIT CARDS.
UM, AND THEN FIVE IS KIND OF THEN WHAT YOU'RE, WHAT'S NEEDED THERE.
AND THAT IS LIKE RISK MANAGEMENT.
AND WE END UP, EVEN WITH A LOT OF OUR BOOSTER CLUBS, THE LAST MINUTE OUR UH, AN EVENT MIGHT BE CANCELED 'CAUSE THEY DON'T HAVE IT.
SO I WOULD LIKE AN UPDATE ON HOW WE'RE WORKING WITH VARIOUS DEPARTMENTS TO KIND OF EITHER PROVIDE OUR OWN AS WE ARE OR STREAMLINING THOSE PROCESS.
IT IS EXCITING THAT WE'RE MOVING TOWARDS, UH, THE SYSTEM.
MS. NEW JUST WANTED TO ADD IN THE INQUIRY OR SURVEY OF THOSE THAT FROM SCHOOL SITES, HAVE YOU SEEN WHERE THERE HAVE BEEN MORE INDIVIDUALS OR PRINCIPALS ARE APPRECIATING TALKING ABOUT THE PRINCIPALS THAT ARE WELCOMING THIS TO THEIR CAMPUS? 'CAUSE OFTENTIMES THEY WERE LIKE, NO, WE DON'T WANT YOU HERE BECAUSE YOU KNOW, IT'S NOT WORTH IT, RIGHT? IT'S NOT WORTH TO HAVE, YOU KNOW, SOMEONE COME OVER, YOU DON'T WANT TO AIRBNB YOUR HOUSE.
SO WHAT, WHAT IS, SO WE, WE TRY TO EMPHASIZE THE FACT THAT THERE IS, UM, REVENUE THAT COMES TO THE SCHOOL IN, IN, IN AN EFFORT TO, UH, ENTICE SCHOOLS TO BRING, UM, BRING FOLKS ON INTO THEIR CAMPUS.
SO YES, WE'VE DEFINITELY HEARD FROM SOME THAT THERE IS SOMETIMES A LACK OF DESIRE TO HAVE A, A THIRD PARTY ENTITY COME AND UTILIZE THE SITE.
BUT WE TRY TO WORK THROUGH, THROUGH IT WITH THOSE PRINCIPLES AND WITH THE REGIONS AND I MEAN, COULD YOU SAY REVENUE, BUT IF, I MEAN $38 AN HOUR, I MEAN IT, IT'S NOT MUCH REVENUE OTHER THAN MAYBE INCONVENIENCE.
AND SO WHAT, WHAT HAS BEEN THE, YOU KNOW, I, I GUESS I WOULD SAY THAT MOST, AND I THINK I SAID THE NUMBERS IN THE BEGINNING OF THE PRESENTATION, BUT UH, PREDOMINANTLY, UH, WE'RE MOSTLY AT MARKET RATE FOR, SO THE CIVIC CENTER, $38 IS A SMALL PORTION OF THE REVENUE THAT'S COLLECTED, RIGHT? I THINK IT'S 14 MILLION VERSUS A MILLION.
UM, ON THE CIVIC CENTER SIDE, 14 MILLION ON THE LICENSING.
WE'VE, WE'VE DONE A BETTER JOB OF MAKING SURE THAT, YOU KNOW, AS WE REVIEW APPLICATIONS, WE'RE PUTTING THEM IN THE PROPER, UM, PROPER RATE, IF YOU WILL.
UM, THE LAST THING I'LL SAY TOO IS JUST THERE, IN ADDITION TO THIS LEASING, THERE'S ALSO OTHER WAYS THAT FOLKS CAN WORK WITH US FOR OUR FACILITIES JOINT USE BEING ONE OF THEM.
SO MAYBE A FOLLOW UP COMMITTEE, WE'LL DISCUSS IT BECAUSE WE'VE HAD, YOU KNOW, I RECENTLY HAD A SOCCER CLUB LEAGUE REACH OUT TO MY OFFICE AND SAY WE WANT TO INVEST IN A FIELD AND THEN, UM, BUT OBVIOUSLY HAVE SOME PRIORITIZED ACCESS TO IT.
AND LIKE THERE ARE WAYS TO DO THAT, UM, THAT WE CAN EXPLORE, YOU KNOW, AS, AS DOLLARS ARE TIGHT TO SAY LIKE, YEAH, IF YOU WANNA PUT A MILLION DOLLARS INTO A FIELD THAT THEN IS, YOU KNOW, FOR THE SCHOOL, UM, WHAT IS OUR, YOU KNOW, FLEXIBILITY WITH SAYING THEN YOU HAVE PRIORITIES ON THESE NIGHTS, YOU STILL LIKE, AND THAT'S WOULD BE IN THE JOINT USE SPACE OR, AND THERE ARE CERTAIN CRITERIA PER THE EDCO ON THAT.
SO WE SHOULD, WE SHOULD REFRESH OUR MEMORY ON THAT BECAUSE IT IS A CREATIVE WAY TO SAY, IF YOU DON'T FIT IN ONE OF THESE CATEGORIES, UM, AND YOU WANNA PUT SOME SKIN IN THE GAME, I THINK THAT'S THE REQUIREMENT FOR JOINT USE.
UM, YOU, UH, THERE ARE WAYS TO DO THAT TOO.
I KNOW WE'RE OVER WHAT WE HAD HOPED, BUT IF WE'RE KIND OF A ROBUST CONVERSATION.
SO WE'LL TURN, I'LL TURN IT OVER TO, UH, MR. MCLEAN.
I THINK WE HAVE A FEW PUBLIC SPEAKERS
[III. Public Comment]
WE WILL HEAR FROM AND THEN WE'LL, WE'LL WRAP.ALL RIGHT, LET'S GO TO PUBLIC COMMENT.
WHITNEY WESTON, ARE YOU HERE? WHITNEY WESTON, COME ON DOWN.
YOU'LL HAVE TWO MINUTES TO SPEAK ONCE YOU BEGIN.
AND THEN AFTER WHITNEY WESTON IS PEARSON BLADES.
THANK YOU FOR THE OPPORTUNITY.
UM, I'M WITH GREENWAY ARTS ALLIANCE.
WE HAVE TWO LONG-TERM LICENSE AGREEMENTS, ONE OF THEM FOR A BUILDING THAT WAS BUILT BY THE STUDENTS IN 1942.
UH, WE CAME UPON THIS BUILDING IN 1997, UH, AND UH, WE RENOVATED THIS BUILDING.
IT WAS NOT BEING USED BY THE DISTRICT AT ALL.
UH, WE WORKED WITH THE DISTRICT, WE PUT SEVERAL HUNDRED THOUSAND DOLLARS INTO THE BUILDING AND MADE THIS SOCIAL HALL INTO A BEAUTIFUL THEATER.
UH, WE'RE ON THE CAMPUS OF THE HIGH SCHOOL AND THE DISTRICT GAVE US A NO COST
[02:40:01]
OR A, A COST INCURRED LICENSE.AND WE HAVE ALL KINDS OF PROGRAMMING FOR THE STUDENTS.
UM, WE HAVE A FILM FESTIVAL, WE HAVE THEIR PRESENTATIONS THERE.
WE HAVE, UH, UM, WE DO OUR HOLIDAY PARTY FOR THE TEACHERS.
WE DO ALL KINDS OF PROGRAMS AND WE ALSO HAVE WELLNESS.
SO WE'RE OPEN AND WE DO THE SOUND BATHS AND THE STUDENTS CAN COME.
IT'S, IT'S ALWAYS BUSY WITH STUDENTS AND US AS ARTISTS.
WE LOVE HAVING THAT INTERACTION WITH THE COMMUNITY AND THE STUDENTS, ESPECIALLY THE WELLNESS AND THE ARTS PROGRAMMING BECAUSE OUR STUDENTS NEED TO BREATHE.
THEY NEED TO TAKE A BREATH AND BREATHE.
AND BECAUSE WE'RE ON THE CAMPUS, THEY CAN COME.
IT'S LIKE A, IT'S LIKE A FIELD TRIP.
THEY CAN WALK ACROSS THE PARKING LOT AND THEY CAN COME TO THIS BEAUTIFUL THEATER AND JUST BREATHE.
SO THIS COST INCURRED LEASE WE HAD WITH THE DISTRICT, WE RENOVATED TO PUT HUNDREDS OF THOUSANDS OF DOLLARS INTO THIS BUILDING AND THEY GAVE IT TO US FOR FREE.
BUT IN 2018, THEY TOLD US THAT WE HAD TO PAY $11,000 A MONTH TO BE IN THIS BUILDING.
IT WAS SO HARD FOR US TO COME UP WITH THIS MONEY AND KEEP OUR PROGRAMMING GOING.
WE CUT A LOT OF PROGRAMS, BUT WE'RE STILL HERE AND WE'RE STILL DOING IT.
AND I WANTED YOU TO SEE THE OTHER SIDE OF THIS AND TO TAKE INTO CONSIDERATION WHAT THESE ORGANIZATIONS DO FOR OUR STUDENTS.
UM, AND THE JOINT USE IS A BIG ONE.
AND ALSO GIVING US CREDIT FOR THE PROGRAMS THAT WE GIVE TO THE STUDENTS.
THE NEXT PEARSON PER, I'M SORRY, THE NEXT SPEAKER IS PEARSON BLADES.
UM, IN ADDITION TO THE THEATER, UH, GOING FROM COST INCURRED 11,000, WE ALSO HAD THE PARKING LOT FROM MELROSE TRADING POSTS, AND THAT WENT FROM COST INCURRED TO 48,000 A MONTH.
SO IN, ANYWAY, WE WENT FROM 2000 A MONTH TO A WELL OVER $55,000 A MONTH.
UH, SO WE'VE BEEN STRUGGLING EVER SINCE AND WE'VE BEEN PUSHING FOR THIS, UH, LEASING KNOWS THIS WELL AT, AT, AT, AT THIS POINT.
AND I JUST WANT TO STRESS, I AGREE WITH YOU RANDY, THAT UM, UH, THIS IS AN OPPORTUNITY TO GENERATE INCOME, BUT IT'S NOT NEARLY IMPORTANT AS THAT.
PILLAR THREE, DOES EVERYONE KNOW THAT PILLAR THREE SAYS AUTHENTIC ENGAGEMENT TO LEVERAGE THE POWER OF OUR FAMILIES COMMUNITIES? THAT'S WHAT YOUR PROPERTIES CAN DO.
AND I WILL TELL YOU, HONESTLY, YOU'RE NOT DOING THAT RIGHT NOW.
IT'S TOO HARD TO WORK WITH THE DISTRICT TO CREATE A LONG-TERM PARTNERSHIP THAT SUPPORTS THE STUDENTS.
I DON'T SEE THAT LENS IN THIS PRESENTATION.
OUR PROBLEMS HAPPEN MANY, MANY YEARS AGO, WAY BEFORE THIS CURRENT STAFF.
WE'VE BEEN TREATED REALLY WELL, REALLY LATELY, BUT OVER, WE'VE BEEN HERE FOR 30 YEARS.
WE'VE RAISED OVER $12 MILLION FOR FAIRFAX HIGH SCHOOL, AND YET IT'S INCREDIBLY HARD TO WORK WITH THE, THE DISTRICT AND CREATING A PARTNERSHIP THAT DOES THAT.
SO I HOPE WHEN YOU LOOK AT THIS, UM, YOU TAKE INTO CONSIDERATION IS THERE AN OPPORTUNITY FOR A NONPROFIT TO REALLY PARTNER WITH A SCHOOL FOCUS IN ON THE STUDENTS.
TOM RAYBURN, ARE YOU HERE? COME ON UP.
YOU HAVE TWO MINUTES TO SPEAK ONCE YOU BEGIN FOR HAVING ME.
I'LL TALK FAST 'CAUSE I GOT A LOT TO SPEAK ABOUT.
I CAME HERE TO SUPPORT YOUR, YOUR BID FOR THE, UH, USE OF FACILITIES.
I'VE BEEN WORKING WITH FACILITY USE FOR OVER 30 YEARS NOW.
UH, I LISTENED TO THAT PRESENTATION JUST MOMENTS AGO.
I DO HAVE SOME CRITIQUES OF IT.
I'LL JUST JUMP IN WITH A COUPLE THINGS.
UH, ONE LA 28, IF YOU GUYS WANNA MAKE SOME REVENUE TO YOUR POINT, UH, LA 20 EIGHT'S GONNA BRING IN PEOPLE INTERNATIONALLY.
THEY'RE GONNA WANNA RENT YOUR FACILITIES.
YOU WANT SOMEBODY WHO'S ON YOUR SIDE ROOTING FOR REVENUE.
AND THAT'S ALL WE, AND, AND BECAUSE OF THAT, OUR FEE STRUCTURE IS FREE TO YOU.
IT'S LIKE GOVERNMENT CODE 42 17, LIKE AN ESCO.
SO WE PROVIDE OUR SOFTWARE AS A PLATFORM FOR FREE, AND WE MARK IT UP THE, TO THE POINT OF HOW MUCH DOES IT COST TO DO PHOTOGRAPHS.
WE'VE EARMARKED $2 MILLION IN OUR BUDGET FOR YOU GUYS TO SET YOU GUYS UP.
THAT'S HOW MUCH IT'S GONNA COST US TO SET UP THE AIRBNB FOR YOU GUYS.
AND WE'VE ALREADY EARMARKED THAT FOR YOU.
SO WHEN ONE OF THE GENTLEMEN SAID IT COSTS $900,000 FOR YOU IN HOUSE, ADDITIONALLY, IT'S
[02:45:01]
FREE FOR US TO DO IT FOR YOU.SO I JUST WANNA MAKE THAT POINT, UM, ON THE PRICING SCHEDULE FOR THE 50% OFF, THE 25% OFF.
I'LL JUST KINDA SAY I, IT'S NOT POLITE.
YOU SHOULD NOT BE GIVING 50% OFF SB 1404.
YOU SHOULD WRITE THAT DOWN IF YOU'RE NOT FAMILIAR WITH IT.
DAVID AND I AS FACILITIES, I'M A FORMER MANAGER OF M AND O BY THE WAY.
UM, AND I'M ALSO THE FORMER FACILITIES PLANNING, UH, MAINTENANCE MANAGER FOR ORANGE COUNTY DEPARTMENT OF ED.
AND I'VE DONE SOME STUFF WITH CASBO AND, AND JEFF, WHO'S OUR, UH, WITH JOE DIXON TOO AT THE CASH MAINTENANCE NETWORK.
MY POINT BEING THAT DOESN'T GIVE US THE REIMBURSEMENT FOR OUR LIGHTS.
IF THIS ROOM COSTS 150 BUCKS AN HOUR AND WE'RE DISCOUNTING IT, 50% OFF MARKET RATE FOR THE LA 28 PEOPLE, DAVID AND I DO NOT HAVE THE MONEY TO REIMBURSE OUR CARPETING, OUR PAINT, OUR FLOOR, OUR GUYS.
SO IF THE DECISION COMES DOWN TOO, YOU'RE GONNA RAISE PRICE OR CUT STAFF, RAISE YOUR PRICES, MAKE THE MARKET PRICE, MARKET PRICE, AND DO IT NOW.
I DON'T MEAN TO SOUND LIKE A CLOSER, BUT DO IT NOW.
UH, THE NEXT SPEAKER IS MR. DAVID TOSKY DOWN.
MR. TOSKY, I HAVE TWO MINUTES TO SPEAK ONCE YOU BEGIN.
THANK YOU VERY MUCH FOR, UH, A GOOD, UH, THOUGHTFUL COMMITTEE AND THANKS TO THE OUTSIDE MEMBERS AND AND DISTRICT STAFF.
FIRST, I'D WANTED TO SAY THAT THE REPORT THAT JUST CAME IN IS ABOUT, UH, FROM THE MIDDLE AGES AT THIS POINT.
BECAUSE NOW YOU HAVE A SITUATION WHERE YOU'RE GONNA USE THE PUBLIC LAND IN A DIFFERENT WAY FOR CULTURAL ISSUES, FOR SPORTS FIELDS, FOR SENIOR CENTERS, FOR HOUSING, FOR EVERYTHING.
BUT TO NARROW IN ON SUCH A $7 MILLION PIECE OR 10 MILLION THAT THE CIVIC SENATE IS JUST MISSING.
THE BIGGEST THING IN THE WORLD THAT IS HAPPENING, UH, AND THE POSSIBILITIES RATHER THAN SHUTTING SCHOOLS OR CLOSING.
THIS IS PUBLIC LAND FOR PUBLIC USE.
WHEN WE TOOK THE LAND, WE SAID THE GREATEST PUBLIC GOOD.
WE DIDN'T SAY WE'RE TAKING IT FOR THE GREATEST PUBLIC SCHOOL.
WE SAID FOR THE GREATEST PUBLIC GOOD.
SO LET ME JUST SAY THAT'S ONE THING.
NUMBER TWO, UH, WE DID NOT GET AN ANSWER FROM MS. TOS, UH, BOARD MEMBERS.
YOU SHOULD TAKE IT IN A CLOSED SESSION.
ARE YOU GETTING $500 MILLION BACK INTO THE BOND? $600 MILLION.
WHAT IS THE AMOUNT FROM FEMA AND INSURANCE? UH, THREE.
UM, WITH RESPECT TO PROCUREMENT, YOU HAVE THE ABILITY TO FIND OUT WHO SCORED IT.
I MEAN, IF NOTHING ELSE, YOU SHOULD HAVE HAD JONES DAY EXPLAIN TO YOU EXACTLY WHAT HAPPENED IN THE PROCUREMENT OF ALL HERE.
WHO SCORED IT, WHO WAS ON IT? WHAT WAS THE BIDDING YOU SHOULD, LESSONS LEARNED IS WHAT FACILITIES OFTEN TALKS ABOUT.
SO YOU SHOULD FIND OUT WHO WRITES 'EM AND HOW, HOW THESE THINGS HAPPENED.
OKAY, NUMBER FOUR, UH, CONTRACTORS.
IT'D BE GOOD TO BRING SOME CONTRACTORS IN PINNER CONSTRUCTION AT TAFT HIGH SCHOOL HAVING MORE PROBLEMS. MAYBE IT'S NOT THE CONTRACTOR.
MAYBE IT'S ARCHITECTURE STUFF.
THERE'S MONEY THAT YOU CAN GET FOR M AND O AND FOR OTHER THINGS FROM OTHER CATEGORIES OF MONEY.
UH, I WILL SAY AGAIN THAT THE IMPACT FEES, THE DEVELOPER FEES ARE NOT BEING COLLECTED CORRECTLY.
UH, YOU ARE NOT GETTING AS MANY BIDDERS AS 15 BIDDERS AND THREE WERE SELECTED.
ALMOST ALL OF THE REPORTS YOU GET TO THE IN THE PUBLIC ARE VERY FEW BIDDERS.
AND I THINK THE CHAIR IS PURSUING THAT HERE.
UH, WE HAVE A MR. TAFT WHO SIGNED UP TO SPEAK REMOTELY, BUT I DO NOT HAVE A MR. TAFT ONLINE.
IS THERE A MR. TAFT IN THE ROOM? ALL RIGHT.
THAT CONCLUDES PUBLIC COMMENT.
UH, THANK YOU ALL FOR ROBUST DISCUSSION.
THANKS TO OUR PUBLIC SPEAKERS AND AUDIENCE AND OUR PRESENTERS.
UM, AND WE WILL, I DON'T ACTUALLY, WHEN IS OUR NEXT MEETING? DECEMBER 1ST, UM, IS OUR NEXT COMMITTEE MEETING.