[00:00:12]
[Call to Order]
WELCOME TO THE BONDOS OVERSIGHT COMMITTEE FOR NOVEMBER 6TH, 2025.I'M THE CHAIR OF THE BOC AND I WANNA WARMLY WELCOME ALL OF OUR MEMBERS, DISTRICT STAFF, AND MEMBERS OF THE PUBLIC.
UH, THE BOC UH, MISSION, WHICH WE STATE EVERY MEETING, THE BOC CHARTER AND MERAN RECORDING IN PROGRESS.
THE BOC CHARTER AND MEMORANDUM OF UNDERSTANDING STATES THAT THE COMMITTEE HAS A SHARED VISION WITH THE DISTRICT IN BUILDING, MODERNIZING, AND MAINTAINING SCHOOLS THAT PROMOTE THE FULL DEVELOPMENT OF THE CHILD, ARE EDUCATIONALLY AND ENVIRONMENTALLY SOUND, ENHANCE THEIR NEIGHBORHOODS THROUGH DESIGN AND PROGRAMMING AS CENTERS OF THE COMMUNITY, AND REFLECT THE WISE AND EFFICIENT USE OF LIMITED LAND.
THE MOU ALSO STATES THAT THE BOC HAS A RESPONSIBILITY TO RECOMMEND AGAINST THE EXPENDITURE OF BOND FUNDS WHEN THE DISTRICT DOES NOT PROVIDE ADEQUATE INFORMATION FOR EFFECTIVE OVERSIGHT, OR WHEN A PROJECT OR PROGRAM APPEARS TO BE IMPERMISSIBLE OR IMPRUDENT.
THIS IS WHAT VOTERS ENDORSED IN EACH OF THE DISTRICT BOND MEASURES AND AS PROVIDED BY STATE LAW.
FOR THIS MEETING, WE HAVE MOST MEMBERS ATTENDING IN PERSON HERE IN THE BOARDROOM.
AND ONE, ACTUALLY, WE HAVE TWO.
WE HAVE MR. ROSS, UH, PARTICIPATING RE REMOTELY, AND I'D LIKE TO ASK, UH, DR.
I UNDERSTAND YOU'LL BE PARTICIPATING REMOTELY.
HOPE EVERYONE IS DOING WELL AS WELL.
AND KNOW THERE'S, UH, NO ONE PRESENT WITH ME.
I WANT TO THANK K-A-L-C-S-I-T-S AND THE SPANISH INTERPRETATION STAFF FOR THEIR SEAMLESS WORK IN BROADCASTING OUR MEETINGS.
[Chair’s Remarks]
TO ASK, UH, MY VICE CHAIR, UH, MR. CAMPBELL TO PROVIDE ADDITIONAL REMARKS.MY NAME IS ROBERT CAMPBELL, VICE CHAIR OF THE BOND OVERSIGHT COMMITTEE.
THE BOC WEBSITE CAN BE FOUND@WWW.BOND OVERSIGHT.AD.ORG.
A LIVE STREAM OF TODAY'S MEETING CAN BE FOUND ON THIS WEBSITE UNDER THE TAB MEETING AGENDAS, UPCOMING MEETINGS.
THE WEBSTREAM INCLUDES VERSIONS IN BOTH ENGLISH AND SPANISH.
THE BOC WEBSITE ALSO INCLUDES ALL MATERIALS FROM PREVIOUS MEETINGS, BOND MEASURES, AND OTHER INFORMATION RELEVANT TO THE DISTRICT'S BOND PROGRAM AND OUR OVERSIGHT ROLE.
THIS MEETING IS BEING CONDUCTED IN ACCORDANCE WITH THE REQUIREMENTS OF THE BROWN ACT.
FOR MEMBERS OF THE PUBLIC WHO WISH TO ADDRESS THE COMMITTEE REMOTELY, WE ASK THAT YOU REGISTER ON A GOOGLE FORM PROVIDED AS A HYPERLINK ON THE MEETING AGENDA.
IF THERE ARE ANY MEMBERS OF THE PUBLIC IN THE BOARDROOM WHO WISH TO SPEAK, YOU MAY ALSO SIGN UP TO THE RIGHT OF THE SPEAKER PODIUM.
I HAVE A, A COUPLE OF ANNOUNCEMENTS.
FIRST, UH, I'D LIKE TO WARMLY WELCOME OUR NEWEST MEMBER, UH, MR. BRENDAN SULLIVAN, WHO IS NOMINATED AS A-B-O-C-O-C ALTERNATE, UH, FOR MEMBER FOR THE 10TH DISTRICT PTSA.
UM, MR. SULLIVAN IS SO COMMITTED TO US ALREADY.
HE'S, HE'S ALREADY ATTENDED AN EVENT BEFORE HE EVEN HAD HIS FIRST MEETING,
THAT'LL BE NOTED HERE IN A MOMENT AS WELL.
MR. SULLIVAN, WOULD YOU LIKE TO INTRODUCE YOURSELF AND SAY ANYTHING ABOUT YOUR INTEREST IN SERVING ON THE BOC? UH, SURE.
I'M, UH, THE SON OF A, UH, KINDERGARTNER IN THE DISTRICT, UH, LOS FIELD, LOS FIELD STEM, UH, MAGNET.
UM, MY DAUGHTER WHO'S TWO, WELL, ALSO IN A YEAR OR AND A HALF OR SO, WE JOINING HIM AT LOS FIELD STEM.
UH, HONESTLY, I'M, UH, JUST HONORED, UH, TO BE A MEMBER OF THE COMMITTEE AND LOOK FORWARD TO PERFORMING THE OVERSIGHT ROLE WITH THIS INCREDIBLE GROUP, INCREDIBLE GROUP OF PEOPLE.
UH, ITEM TWO HERE IS YESTERDAY, THE FSD STAFF HOSTED A CONSTRUCTION SITE WALK OF THE SAN PEDRO HIGH SCHOOL COMPREHENSIVE MODERNIZATION PROJECT, BOC MEMBERS ROBERT CAMPBELL, SANDY BETS, AND NEW MEMBER BRENDAN SULLIVAN, UH, ATTENDED ALONG WITH BOC STAFF.
WE WANT TO THANK CHIEF OF FACILITIES EXECUTIVE CHRISTINA TOKS, FACILITY PLANNING AND DEVELOPMENT DIRECTOR, ESAM DUL, UH, PROJECT EXECUTION DIRECTOR, ED CADENA, AND THE CONSTRUCTION TEAM AT SAN PEDRO HIGH SCHOOL FOR THE TOUR.
UM, BEFORE I STATE THE NEXT, UM, UH, COMMENT HERE, I, I WISH I COULD HAVE ATTENDED, AND UNFORTUNATELY I TEACH AND IT'S HARD TO LEAVE CLASS, RIGHT? WE UNDERSTAND THAT THIS IS THE ENVIRONMENT WE'RE IN.
UH, ARE THERE ANY MEMBERS THAT WOULD LIKE TO SAY ANYTHING ABOUT THE SITE VISIT? I'LL MR. CAMPBELL? YEAH.
UH, JUST, JUST TO ECHO YOUR THANKS.
UM, YOU KNOW, IT'S VERY, VERY ENLIGHTENING, UH, I THINK AND HELPFUL TO BE ABLE TO SEE A PROJECT WHILE IT'S IN PROGRESS AND, AND NOT JUST ACROSS THE FINISH LINE.
UM, YOU KNOW, OBVIOUSLY A LOT OF IMPACTS TO A WORKING SCHOOL, UH, YOU KNOW, AND, AND A LOT OF THINGS TO COORDINATE, MAKING SURE THAT, YOU KNOW, THAT SCHOOL
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ENVIRONMENT IS MAINTAINED WHILE A MAJOR CONSTRUCTION PROJECT IS GOING ON.SO, UH, YOU KNOW, WAS THANKFUL TO BE ABLE TO SEE THAT AND, AND TO GET A BETTER UNDERSTANDING OF, YOU KNOW, THE NUTS AND BOLTS OF SOME OF THE PROJECTS THAT WE ARE ASKED TO CONSIDER, UM, HERE, HERE IN THIS COMMITTEE.
SO, HOPEFULLY IT WON'T BE THE LAST TIME.
UH, BUT, UM, I, I, I RECOGNIZE THE AMOUNT OF EFFORT THAT, AND, AND, AND THE IMPACT ON PEOPLE'S SCHEDULES THAT IT TOOK TO MAKE THAT HAPPEN.
ANYONE ELSE? ANY, ANY OF YOU GUYS? OKAY, THEN IT WAS GOOD.
UM, WE DO HAVE A, UH, ADJUSTMENT TO OUR AGENDA.
SO WE'RE GOING TO TAKE ITEM NUMBER THREE AT A TIME, CERTAIN, AT AROUND 1130.
SO WE'RE GONNA, WE'RE, WE'LL GO AHEAD AND, AND TAKE ITEM FOUR HERE AFTER ITEM TWO, AND THEN CONTINUE ON UNTIL, UH, 1130, WHICH WE'LL THEN, UM, HEAR FROM, UM, THE SUPERINTENDENT'S OFFICE, OUR ADVISOR, UH, TO THE SUPERINTENDENT, MR. JAIME TORRENS.
BUT AT THIS POINT, UH, LEMME GO AHEAD AND GO BACK HERE.
[1. Public Comment]
COMMENT.DO WE HAVE ANY PUBLIC SPEAKERS? WE DO.
GOOD MORNING, MR. CHAIR OF BS A MEMBERS.
UM, YEAH, THIS MORNING WE HAVE ONE SPEAKER, MR. KOSKI.
I HE WILL BE SPEAKING TO VARIOUS ITEMS. SO, UM, MR. KOSKI, OKAY.
IN GENERAL, UH, SPEAKER'S, UM, ON THIS, UM, AGENDA ITEM, UH, HAVE THREE MINUTES IF YOU WISH TO ADDRESS MORE THAN ONE AGENDA ITEM, WHICH WE'RE HEARING WILL PROVIDE.
UH, MR.
I WAS JUST GONNA STATE THAT HE'LL BE ALLOWED SIX MINUTES.
UM, I GUESS I DON'T NEED TO MAKE, UH, ANY OTHER COMMENTS TO THE REST OF THIS SINCE WE JUST HAVE THE ONE.
OKAY, MR. KOSKI, HOW ARE YOU? GOOD MORNING.
SEE, YOU'RE MINUS A HAT TODAY.
I APPRECIATE YOU NOT WEARING THAT HAT, HAT, BUT WE'RE CELEBRATING NEW YORK ANYWAY.
UM, MY GOOD THINGS COME TO OTHER CITIES NOW, TOO.
UH, OUT OF THE 10 MILLION PEOPLE IN THE JURISDICTION OF LA UNIFIED SCHOOL DISTRICT, OR 4 MILLION IN THE CITY, I HAPPY TO BE THE ONE PUBLIC SPEAKER.
UH, SOMETHING IS WRONG IN THE OUTREACH.
UM, EVERY SCHOOL, UH, MUST HAVE PLACED IN EVERY CLASSROOM A WILLIAMS COMPLIANCE NOTICE.
AND THAT IS ABOUT FACILITIES, TEACHERS, AND INSTRUCTIONAL MATERIALS.
WHEN YOU WENT TO SAN PEDRO HIGH, YOU, YOU PROBABLY DIDN'T THINK OF LOOKING FOR THE WILLIAMS COMPLIANCE FORMS IN EVERY CLASSROOM IN THE MAIN OFFICE.
WHEN I WAS ON THE SCHOOL BOARD, AND I WAS ON THE SCHOOL BOARD FOR 12 YEARS, I WAS ALSO THE PERSON WHO INVENTED THE BOND OVERSIGHT COMMITTEE.
THAT'S YOU ARE ON, WHEN I SAT ON THE BOARD MEASURE BB, AS WELL AS AUTHORED WITH OTHER COLLEAGUES, THE INSPECTOR GENERAL'S OFFICE, WHICH YOU'LL HEAR ABOUT TODAY, YOU DIDN'T SEE THAT, WHICH MEANS YOU'RE NOT, WE'RE NOT TELLING PEOPLE.
AND I WILL BE TALKING, UH, WITH THE STATE BOARD PEOPLE TO, AS WELL AS PUBLIC INTEREST LAWYERS ABOUT THE FAILURE TO POST IN EVERY SCHOOL, THE WILLIAMS COMPLIANCE, SO THAT A PARENT WHOSE CLASSROOM MIGHT HAVE A BROKEN AIR CONDITIONING, RATHER THAN CALLING A SCHOOL BOARD MEMBER AND SAYING, CAN YOU HELP ME? ALL YOU HAVE TO DO IS TAKE THE FORM DOWN AND TURN IT IN, AND FACILITIES TEAM WILL WORK FAST TO GET THESE THINGS FIXED.
UM, IT BUILDS TOO MUCH FRUSTRATION AND ANTAGONISM TO THE ORGANIZATION TO NOT PUT THAT OUT THERE.
AND SO, AS AN OVERSIGHT, IT'S NOT REALLY STRICTLY, COUNSEL WILL SAY YOUR JOB TO OVERSEE WILLIAMS, BUT IT IS VERY INDIRECTLY CONNECTED TO FACILITIES.
UH, TODAY, YOU'LL SIGN THE AGREEMENT WITH THE SCHOOL DISTRICT ON THE, UH, UH, THE AGREEMENT BETWEEN THE BOND OVERSIGHT COMMITTEE IN THE DISTRICT.
AND HOPEFULLY MR. TORRENS WILL, WILL SAY THAT TO YOU, UH, TODAY.
AND IF HE DOESN'T, WHAT ARE YOU GONNA DO ABOUT IT? YOU'RE GONNA JUST SPEND ANOTHER THREE YEARS WAITING FOR SOME KIND OF AN AGREEMENT.
AND THAT INCLUDES ALL OF YOUR LEGAL AUTHORITY, YOUR POLITICAL, AND YOUR COMMUNICATION SKILLS.
NEXT, YOU NOMINATED A MEMBER TO THE BOND OVERSIGHT COMMITTEE FOR THE 31ST, UH, UH, WHICH PROBABLY WENT THROUGH YOUR SCREENING PROCESS AND YOUR COUNCIL LOOKED INTO THE PERSON, AND THEN ALL OF A SUDDEN, THE NOMINATION WAS PULLED FROM THE BOARD OF ED AND PROBABLY TAKE MONTHS AND MONTHS FOR THEM TO COME BACK AND HONOR YOUR NOMINATION TO THE SEAT FOR THE 31ST PTA.
THAT WAS DONE IN ABUNDANCE OF CAUTION, MAYBE,
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BUT YOU PROBABLY EXERCISED CAUTION.IT, IT TURNS OUT THAT THE WOMAN THAT YOU NOMINATED IS THE WIFE OF A CANDIDATE FOR SCHOOL BOARD.
AND SO SOMEBODY ON THE SCHOOL BOARD TOLD THE SUPERINTENDENT, YOU BETTER PULL THAT OFF.
WHICH IN ESSENCE IS SAYING THAT THE BOND OVERSIGHT COMMITTEE DID NOT DO DUE DILIGENCE ON THE PERSON.
SO YOU MIGHT WANNA FIND OUT TODAY WHETHER OR NOT THAT PERSON IS COMING BACK TO YOU.
WHAT AN ITEM THAT HAS NEVER BEEN BEFORE YOU IS THE COST OF THE BONDS, THE ISSUANCE, THE LEGAL TEAM, THE UNDERWRITERS.
YOU NEED TO TAKE A LOOK AT WHETHER OR NOT THOSE COSTS ARE EXCESSIVE.
NUMBER TWO, UM, WHEN STAFF SPEAKS TO YOU, I, I'M JUST A HIGH SCHOOL SOCIAL STUDIES TEACHER, BUT SOMETIMES I MADE A MISTAKE AND THOUGHT THAT THE PEOPLE WHO WERE SPEAKING TO ME ON, ON A HUNDRED MILLION DOLLAR PROJECTS WERE ARCHITECTS OR ENGINEERS, OR CONSTRUCTION MANAGERS.
SOMETIMES THEY'RE JUST LIKE ME, AN UNDERGRADUATE SOCIAL STUDIES PERSON WHO'S ELEVATED TO A POSITION.
SO BE VERY THOUGHTFUL ABOUT WHO'S SPEAKING TO YOU AND WHEN.
I REALLY APPRECIATE THE PCL, UH, WHICH IS A BIG COMPANY THAT YOU'RE GONNA GO OVER WITH THE INSPECTOR GENERAL, AND THAT WAS A BEST VALUE CONTRACT.
I, I LOVE THAT TERM, BEST VALUE.
AND THEN WE FIND THAT IT MAY NOT HAVE BEEN THE BEST VALUE.
AND BEST VALUE WAS WONDERFUL WHEN WE WERE BUILDING A HUNDRED SCHOOLS.
BUT NOW I THINK YOU NEED TO TALK TO PEOPLE AND MAYBE THERE'S OTHER MECHANISMS TO BRING THESE COSTS DOWN, AND THAT'S A GOOD ONE.
BUT IT'S A VERY SMALL PROJECT COMPARED TO HAMILTON HIGH SCHOOL, WHICH IS $500 MILLION.
OKAY? YOU SHOULD HAVE AT EACH MEETING SOME OF THE BIG PROJECTS BEFORE YOU, NOT JUST THREE VEGETABLE GARDENS AND, UH, 10 A DA THINGS.
ASK ABOUT THE BIG PROJECTS, DO THAT OVERSIGHT.
THE PRESENTATION ON MGT TODAY, I THINK IT'S ITEM 11, UM, BOARD MEMBER NICK MELVOIN WAS VERY FRUSTRATED AT THE FACILITIES COMMITTEE ABOUT THE BACK AND FORTH, UH, ON THAT PARTICULAR ITEM.
HE SAID THE COM, THE, THE REPORT WAS SCRUBBED 5, 6, 7 TIMES BEFORE IT ACTUALLY CAME TO THE BOARD.
SO DIG A LITTLE BIT BELOW THE SURFACE ON THAT ONE.
IF YOU HAVE IT AND YOU'VE READ IT, AND HOPEFULLY IT'S NOT OUT FOR THE PUBLIC HERE, BUT YOU CAN DO, TAKE A LOOK.
YOU SPENT A LOT OF MONEY ON THE BOND FOR BUS ELECTRIFICATION.
HAVE YOU HAD A REVIEW OF THE STATUS OF THE ELECTRO? JUST BECAUSE SOMEBODY SAYS IT'S A GOOD PROJECT, ENVIRON SOUND DOESN'T NECESSARILY MEAN THAT IT'S BEING DONE, IT'S BEING DONE PROPERLY.
YOU NEED TO HAVE SOME OVERSIGHT OF THE A HUNDRED PLUS MILLION DOLLARS ON THE ELECTRIFICATION PROJECT.
AND, UM, YOU DO A GOOD DEEP DIVE ON TECH, BUT YOU DON'T DO, DO DIG DOWN ON EARLY ED OR ADULT OR SOME OF THE OTHER AREAS.
SO I SUGGEST YOU, YOU NOT JUST RESPOND TO EACH ITEM LIKE YOU DO TODAY, BUT ASK FOR A DEEP DIVE ON ONE OR TWO OF, OF THE AREAS EACH MEETING.
AND I THINK, UH, THAT'S ALL I I WROTE TODAY.
UM, I, I HOPE THAT YOU WILL, UH, ALSO HAVE THE IG ON A REGULAR BASIS.
YOU HAVE A SMALL PROJECT TODAY, BUT A MAJOR COMPANY.
AND THE QUESTION WOULD BE, WHAT OTHER PROJECTS IS PCL DOING IN THE DISTRICT AND HOW ARE THEY DOING? THANK YOU.
THANK YOU FOR YOUR TIME AND YOUR CONTRIBUTION.
OKAY, THAT CONCLUDES PUBLIC COMMENT.
[2. Consent Calendar]
IS OUR, UH, ITEM NUMBER TWO IS OUR CONSENT CALENDAR.ON OUR CONSENT CALENDAR TODAY WE HAVE, AND THIS IS A, UH, VOTING ITEM, UH, IS OUR SEPTEMBER 4TH, UH, 2025 MEETING MINUTES.
WE DID NOT HAVE A MEETING IN THE MONTH OF OCTOBER AND OUR FIRST QUARTERLY REPORT, FISCAL YEAR 20 25, 20 26 AT JULY THROUGH SEPTEMBER.
UM, DO ANY MEMBERS HAVE ANY QUESTIONS REGARDING ANY OF THOSE TWO ITEMS ON THE CONSENT CALENDAR? SEEING NONE, ARE ANYBODY HERE, UH, WILLING TO MOTION FOR APPROVAL? MOVE THAT WE APPROVE MOTION BY CAMPBELL? IS THERE A SECOND? SECOND.
SECOND BY BETS, UH, STAFF, CAN WE PLEASE CALL FOR THE VOTE? YES.
THANK YOU, MR. CHAIR MEMBERS, THIS IS THE VOTE ON AGENDA ITEM NUMBER TWO, THE CONSENT CALENDAR CONSISTING OF THE SEPTEMBER 4TH MEETING MINUTES, AND THE BOC QUARTERLY REPORT.
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OKAY.MR. HAMNER? YES, THE ITEMS ARE ADOPTED WITH EIGHT AFFIRMATIVE VOTES.
AS NOTED, ITEM THREE WILL BE, UM, WE'LL COME BACK TO THAT AT TIME.
[4. Cradle-to-Grave Report: The Classroom Replacement Project at South Shores Visual and Performing Arts Magnet Elementary School (Information Only) ]
ON THE AGENDA IS ITEM NUMBER FOUR.THIS IS THE OIG REPORT REGARDING CLASSROOM REPLACEMENT PROJECT AT SOUTH SHORES ELEMENTARY SCHOOL.
I WAS GONNA FINISH MY, MY COMMENT BY INVITING THE INSPECTOR GENERAL MS. SUE INGLE TO PRESENT, BUT THEN THERE'S JUST A NUMBER OF PEOPLE COME UP AND I GOT KIND OF CAUGHT UP IN THE, IN THE GROUP
THANK YOU FOR GIVING THIS US THIS OPPORTUNITY TO PRESENT TO YOU TODAY.
AND WE'RE HERE TO PRESENT OUR CRADLE TO GRAVE PROJECT, WHICH WAS A COMPREHENSIVE REVIEW OF THE 21 POINT $0.5 MILLION CLASSROOM REPLACEMENT PROJECT AT SOUTH SHORES VISUAL AND PERFORMING ARTS MAGNET ELEMENTARY SCHOOL.
I WANNA THANK ALL OF THE OFFICE OF THE INSPECTOR GENERAL STAFF WHO WORKED ON THIS PROJECT, SOME OF WHOM ARE GOING TO PRESENT TO YOU TODAY.
SENIOR AUDITOR, DAMON MELFI, RETIRED SENIOR AUDITOR, JOYCE LYNN, PRINCIPAL AUDITORS ARMANDO ANG AND JOANNA WONG, AUDIT MANAGER MARIA THOMAS, FACILITIES PROJECT MANAGER TO JB KIM, ASSISTANT INSPECTORS GENERAL, AMY LONG AND MARK PEARSON, AND THE INCOMPARABLE SARAH ZAMORA, WHO HELPED US WITH THIS PRESENTATION.
UM, THIS REALLY WAS A, UM, A GROUP EFFORT IN OUR OFFICE, COMBINING OUR AUDIT TEAM AND OUR SPECIAL SERVICES TEAM, OUR TECHNICAL EVALUATION TEAM, AND I WANNA GIVE KUDOS TO THEM FOR A GREAT JOB DONE.
UM, THE PROJECT OVERVIEW, UM, THE ORIGINAL CONTRACT WAS $19.3 MILLION, AWARDED TO PCL THROUGH THE BEST VALUE PRO PROCUREMENT PROCESS, UM, THE $21.5 MILLION.
UM, ALSO, I'M SORRY, THERE WERE 208, UH, CHANGE ORDERS TOTALING 2.2 MILLION, BRINGING THE PROJECT TO $21.5 MILLION.
THE TIMELINE WAS THAT THE PROJECT, UM, BEGAN IN OCTOBER, 2021 AND WAS COMPLETED IN SEPTEMBER, 2024.
SO OUR COMPREHENSIVE REVIEW, THE CRADLE TO GRAVE INCLUDED AN AUDIT OF THE PREQUALIFICATION PROCESS, WHICH REVIEWED CONTRACTOR AND SUBCONTRACTOR QUALIFICATION PROCESSES FOR COMPLIANCE WITH DISTRICT POLICIES, AN AUDIT OF THE BEST VALUE PROCUREMENT PROCESS, THAT IS THE SELECTION OF THE, OF PCL, AN INCURRED COST ANALYSIS WHERE WE EXAMINED 20.8 MILLION IN PAYMENTS AND 178 CHANGE ORDERS FOR ACCURACY AND AUTHORIZATION, AND A TECHNICAL EVALUATION, WHICH ASSESSED THE CONSTRUCTION SCHEDULE, COST, QUALITY OF WORK, CONTRACTORS PERFORMANCE, AND THE DISTRICT'S COMPLIANCE.
THE MAJOR COMPONENTS OF THE PROJECT WERE THE REMOVAL OF 12 RELOCATABLE CLASSROOMS, A NEW TWO STORY BUILDING WITH 12 CLASSROOMS, SIX INTERIM HOUSING UNITS INSTALLED, ENHANCING THE IT NETWORK AND FIRE ALARM SYSTEMS, LANDSCAPING, PARKING, AND PLAYGROUND UPGRADES.
THE OVERALL PERFORMANCE ASSESSMENT WAS THAT PCL GENERALLY ADHERED TO THE CONTRACT TERMS AND CONDITIONS, EXCEPT FOR IN ONE INSTANCE, WHICH WAS RELATED TO THE BOND COSTS.
THERE WAS A HUNDRED PERCENT CLIENT SATISFACTION FROM THE DISTRICT IN RELATION TO THE PROJECT, AND THERE WAS AN 11.3% CHANGE ORDER RATE, WHICH WAS WITHIN INDUSTRY ACCEPTABLE LIMITS.
I'M NOW GONNA TURN THE PRESENTATION OVER TO THE TEAM THAT DID THE EXCELLENT WORK ON THIS REPORT, BEGINNING WITH DAMON MAL.
UM, SO RIGHT NOW I'LL GO OVER THE, UM, PREQUALIFICATION PROCESS FINDINGS IN WHICH WE HAD TWO.
UM, THE FIRST ONE BEING BANK LETTER DEFICIENCIES.
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AND THIS ONE, WE, WE FOUND THAT TWO OF THE NINE BIDDERS AND THREE OF THE FOUR SUBCONTRACTORS SUBMITTED, UM, INCOMPLETE BANK LETTERS, MISSING REQUIRED ELEMENTS.UM, SOME OF THOSE, SOME OF THOSE REQUIRED ELEMENTS INCLUDED THE BANK LETTER, UM, NOT BEING SIGNED BY THE BANK ON A BANK LETTER STATIONARY, UM, NOT DATED WITHIN SIX MONTHS, AND ALSO NO CONFIRMATION OF THE BIDDERS OR SUBCONTRACTOR RELATIONSHIP CREDIT AND BANKING HISTORY WITH THE BANK.
OUR NEXT FINDING WAS THE, UM, SCORE DISCREPANCIES.
AND THIS ONE WE FOUND THREE OF THE THREE OF THE NINE BIDDERS HAD MISMATCHED, UM, CONTRACTOR PERFORMANCE SCORES BETWEEN, UM, DIFFERENT DOCUMENTS.
UM, THOSE DOCUMENTS, UM, ONE OF THEM BEING THE, UM, PREQUALIFICATION LIST AND THE OTHER ONE BEING THE CONTRACTOR PREQUALIFICATION SCORING SUMMARY.
UM, WITH THIS, UM, ALL CONTRACTORS WERE PROPERLY PRE-QUALIFIED AND THE FINDINGS DID NOT IMPACT OUTCOMES.
UM, AT THIS TIME, I'LL TURN IT OVER TO ARMANDO.
UH, I COVERED THE PROCUREMENT PROCESS AND I'M HAPPY TO REPORT THAT THE, THAT WHAT WE FOUND WAS THAT THE PROCUREMENT SERVICE DIVISION PROCURED THIS CONTRACT THROUGH THE BEST VALUE, UH, PROCUREMENT PROCESS IN ACCORDANCE TO THE R-F-Q-R-F-B.
UM, AND YOU CAN SEE IN THIS SLIDE, UH, IN MAY OF 2021, UH, PROCUREMENT ADVERTISED THE RFQ.
UH, THEY RECEIVED INTEREST FROM NINE BEATERS AND THEY SUBMITTED THEIR PREQUALIFICATION, I MEAN, THEIR QUALIFICATION PACKAGE.
UH, IN JULY OF 2021, THEY SHORTLISTED FIVE OF THE NINE BEATERS AND THOSE FIVE BEATERS WENT THROUGH AN INTERVIEW PROCESS, UH, ALSO WENT THROUGH THE BID UH, SUBMISSION PROCESS.
AND IN SEPTEMBER OF 2021, UH, PROCUREMENT, UH, SELECTED PCL AS THE BIDER WITH THE, UH, LOWEST COST PER QUALIFICATION POINT, UH, OR THE BEST VALUE, UH, BIDER.
AND IN OCTOBER OF 2021, UH, THE CONTRACT WAS AWARDED TO, UH, PCL.
AND IN THE NEXT SLIDE, AS YOU SEE, UH, WE WE'RE, WE'RE SHOWING FOUR OF THE TOP, UH, BEATERS THAT SUBMITTED THEIR, UH, THEIR, UH, PRICE BID.
UH, IN THE FIRST COLUMN, YOU SEE THE PRICE BID.
THE SECOND COLUMN IS THE QUALIFICATION SCORE.
AND PCL WAS RANKED AS THE BEST VALUE BID.
UH, IF YOU TAKE THE 19 MILLION DIVIDED BY THE, UH, 1600, THAT'S THE, UH, COST PER QUALIFICATION POINT.
AND PCL, UH, CAME IN AT 11,850 AS THE, UH, LOWEST, UH, COST PER QUALIFICATION POINT.
AND IN THE NEXT SLIDE, YOU SEE, UH, DURING OUR AUDIT, WE, UH, ENCOUNTERED TWO ISSUES.
THE FIRST ISSUE IS, ALTHOUGH WE FOUND THAT, UH, PROCUREMENT DID, UH, AWARDED AWARD THE CONTRACT, UH, IN ACCORDANCE TO THE R-F-V-R-F-B, THE PROCUREMENT MANUAL WAS NOT UPDATED, UH, HADN'T BEEN UPDATED TO REFLECT THOSE NEW CRITERIA THAT THEY ACTUALLY USED DURING THE, UH, PROCUREMENT PROCESS.
UH, ACCORDING TO PROCUREMENT, THE MANUAL IS BEING UPDATED AND SHOULD BE UPDATED BY THE END OF THIS YEAR, DECEMBER 31ST OF, UH, 25.
THE SECOND ISSUE THAT WE ENCOUNTER IS, UH, WE DID LOOK AT THE PCL INDIVIDUAL WHO SIGNED THE, UH, PRICE, UH, PACKAGE, UH, OF THE DOCUMENTS.
AND THE INDIVIDUAL WAS NOT IN THE, UH, AUTHORIZED CENTER LIST THAT IS MAINTAINED BY THE PREQUALIFICATION UNIT.
THEY'RE REQUIRED TO SUBMIT A LIST OF THE INDIVIDUALS WHEN THEY'RE PRE-QUALIFIED.
UH, THE INDIVIDUAL WAS NOT ON THE LIST, UM, BUT IT WAS INCLUDED IN A SUBSEQUENT RENEWAL.
UH, SO, UH, WITH THAT SAID, UH, THIS FINDINGS DIDN'T IMPACT, UH, THE, UH, THE PROCUREMENT PROCESS DIDN'T REALLY IMPACT THE AWARD TO THE BEST, UH, VALUE BID.
AND WITH THAT, I'M GOING TO PASS IT BACK TO DAMON.
SO I'LL GO OVER THE FINANCIAL ANALYSIS OVERVIEW.
SO AT THE, UM, TIME OF OUR AUDIT, WE NOTED THAT THE WORK COMPLETE, IT WAS AT 98.6%.
UH, THE RETENTION RATE WAS AT 5%, WITH A LITTLE OVER A MILLION BEING WITHHELD AS, UM, STANDARD INDUSTRY PRACTICE FOR, UM, PROJECT COMPLETION AND DESIGN ERRORS CAME IN AT 3.8%.
UH, WE'RE HAPPY TO REPORT THAT AS OF, UM, OCTOBER 27TH OF THIS YEAR, UH, 100% OF THE WORK HAS BEEN COMPLETED AND THE HONOR RETENTION HAS BEEN RELEASED.
NOW, TRANSITIONING GO OVER THE INCURRED COST AUDIT.
AND THIS ONE WE LOOKED AT, UM, TWO MAIN THINGS.
THE AMOUNTS BILLED WAS BASICALLY THE, UM, TOTAL CONTRACT AMOUNT AND PAYMENTS THAT WERE PROPERLY AUTHORIZED AND ADEQUATELY SUPPORTED IN MATERIAL RESPECTS.
ALSO, WE LOOKED AT CHANGE ORDERS.
THE CHANGE ORDERS WERE EXECUTED ACCORDING TO FSDS CHANGE ORDER PROCEDURES.
AND OUT OF THE TWO THINGS WE LOOKED AT, WE, UM, HAD SOME FINDINGS.
UH, ONE FINDING DEALT WITH, UM, BOND CAST BOND COST OVERBUILDING, WHERE, UM, PCL THE, UM, CONTRACTOR OVERBILLED THE DISTRICT OF ABOUT A LITTLE OVER 18,000.
AND THIS OCCURRED BECAUSE, UM, INCORRECT BOND RATES WERE BEING USED AT A RANGE ABOUT TWO TO
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2.7% INSTEAD OF THE ACTUAL, UM, 0.5% RATE.UH, WE ALSO, UH, FOUND THAT, UM, THEY HAD DOCUMENTATION ISSUES WITH, UM, EIGHT OF 31 CHANGE ORDERS WERE TESTED THAT LACKED, UM, PROPER DOCUMENTATION DUE TO CYBERSECURITY ATTACK IMPACTS.
UM, WE HAVING TO REPORT THOUGH THAT FSD HAS IMPLEMENTED CORRECTIVE MEASURES INCLUDING PERMANENT WITHHOLDING OR OVERBUILD AMOUNTS, AND AS PART OF ITS SEPARATE AUDIT, UM, FSD HAS ALSO UPDATED THE POLICIES AND PROCEDURES TO ENSURE BOND RATES ARE ACTUALLY CALCULATED AND CHARGED.
AT THIS TIME, I'LL TURN IT OVER TO, UM, JB KIM WHO WILL GO OVER THE TECHNICAL EVALUATION.
SO OUR TECHNICAL EVALUATION FOCUS ON FIVE, UH, KEY AREAS.
UH, THE FIRST, UH, SCHEDULE THE COMPLETION OF PROJECT, UH, ON TIME AND SECOND COST, UH, COMPLETION OF PROJECT WITHIN BUDGET AND REBUILD A CHANGE ORDER AND QUALITATIVE THE WORK, UH, COMPLETION OF SCOPE OF WORK.
ACCORDING TO THE CONTRACT DOCUMENT, WE ALSO EVALUATED THE CONTRACTOR'S, UH, PERFORMANCE IN TERMS OF, UH, JOB SUPERVISION, SUBCONTRACTOR MANAGEMENT, AND HEDGE AND SAFETY REQUIREMENT.
LASTLY, WE ALSO EVALUATED OUR DISTRICT, UH, COMPLIANCE WITH LASD POLICY PROCEDURES.
SO THIS SLIDE SUMMARIZES OUR TECHNICAL EVALUATION FOR FINDINGS.
AND FIRST WE IDENTIFIED OUR TWO QUESTION CHANGE ORDERS, UH, T 5 0 9 AND T 18, AND WE FOUND IMPROPER, UH, STEEL NOSING INSTALLATION DUE TO, UH, PCL SUBCONTRACTORS, LEG OF PROPER DIMENSIONAL COORDINATION.
AND THIRD, THERE WAS IMPROPER ASBESTOS CONTAINING MATERIAL HANDLING BY PC L'S SUBCONTRACTOR.
AND LAST FINDING WAS WE OBSERVED FROST AND CORROSION ON OUR BARRIERS, UH, STANDARD STEEL, UH, PRODUCT.
SO I WILL EXPLAIN TO YOU, UH, MORE, UH, FOR FINDINGS IN MORE DETAIL IN THE NEXT FOUR SLIDE.
SO WE REVIEWED A TOTAL OF 2 208 CHANGE ORDERS, AND WE IDENTIFIED, UH, TWO QUESTION CHANGE ORDERS.
THE FIRST ONE IS T 5 0 9 FOR, UH, $4,253.
AND WE DETERMINED THAT, UH, THE COST OF THIS CHANGE ORDER SH SHOULD BE BACK CHARGED TO MOBILE MODULAR BECAUSE THEY, UH, CAUSE DAMAGE TO THE NEWLY INSTALLED IRRIGATION BELT AND BOXES WHILE DELIVERING LA LUSD, UH, LIST THE UNIT.
BUT THE OTHER, UH, QUESTION CHANGE ORDER WAS T SIX 18 FOR $22,000 AND $22,611.
WE DETERMINED THAT THIS CHANGE ORDER HAS NO MERIT AND SHOULD BE VOIDED BECAUSE THIS CHANGE ORDER T THIS CHANGE ORDER WAS ISSUED TO CORRECT THE STEEL NODING DEFECT CAUSED BY MAYA STEEL PCS SUBCONTRACTOR.
SO FOLLOWING OUR RECOMMENDATION FACILITIES COMPLETED, UH, THE RECOMMENDATION MEASURES, UH, MOVING MODULE FULLY CREDITED THE COST CHANGE ORDER TO THE DISTRICT AND FACILITIES HAS PUT A PERMANENT WITHHOLD TO PCL FOR THE CH FOR THE COST OF A CHANGE ORDER SIX 18.
AND THIS SLIDE SUMMARIZES OUR ANALYSIS OF CHANGE ORDERS.
SO AS YOU CAN SEE IN THIS PIE CHART, THE LARGEST PORTION WAS, UH, UH, ON UNFOR CONDITIONS, ABOUT 42%, UH, ROUGHLY $907,000.
AND THE NEXT SECOND LARGEST PORTION WAS DESIGN DE EFFICIENCY, ABOUT 34% AND $740,000.
WARN INITIATE SCOPE CHANGE WAS ABOUT 18%, AND END USER SCOPE CHANGE WAS ABOUT 11%.
SO IN SUMMARY, THE TOTAL CHANGE ORDER AMOUNT WAS $2.1 MILLION, AND THE PROJECT CHANGE THE RATE WAS 11.2%.
SO, WHICH IS BELOW, UH, THE DISTRICT OVERALL AVERAGE, UH, CHANGE THE RATE OF 13.12%.
AND ALSO IMPORTANTLY, THE AREA REMISSION CHANGE, THE RATE WAS 3.84%, WHICH WAS WITHIN THE ACCEPTABLE RANGE FOR DESIGN PROFESSIONAL
SO THIS IS FINDING NUMBER TWO, IMPROPER STEEL NOSING INSTALLATION.
SO AS YOU CAN SEE IN THIS PHOTO, UH, THE STEEL NOSING WERE NOT, UH, SECURELY ATTACHED TO THE STA THREAD.
AND THERE WAS ALSO VISIBLE GAP BETWEEN, UH, THE NOSING AND THREAD.
AND WE FOUND THIS WAS DUE TO, UH, PCL'S LEG OF PROPER, UH, DIMENSIONAL COORDINATION.
SO FOLLOWING OUR RECOMMENDATION FOR FACILITIES IMPLEMENTED CORRECTABLE MEASURES, THEY SENT
[00:30:01]
THE DESIGN TEAM TO SOLVE IT THE CONDITION AND CAME UP WITH A SOLUTION.AND FINALLY, PCL CORRECTED, UH, STEEL NOSING REPAIRS USING WATERTIGHT SEALANT AND FINDING NUMBER THREE, UH, IMPROPER A CM PIPE HANDLING, UH, HOW THE CONTRACTING PCS OR SPARK SUBCONTRACTOR IMPROPERLY, UH, REMOVED THE SUSPECTED A CM PIPES, UH, DURING EXCAVATION AND DISPOSE THEM IN A REGULAR DUMPSTER.
SO, WHICH IS A VIOLATION OF OSHA STANDARD REGULATIONS AND LESD STANDARD.
SO WE WANNA GIVE CREDIT TO THE FACILITIES BECAUSE THIS ISSUE WAS IDENTIFIED FIT TWO SPECIALIST, AND HE STOPPED THE WORK AND TESTED THE MATERIAL AND IMPLEMENTED PROPER REMOVAL PROCEDURES.
OUR LAST FINDING WAS A FIXTURE CORROSION ISSUES.
SO DURING OUR SITE VISIT TO THE SCHOOL, WE OBSERVED RUST AND CORROSION ARE BUILT UP ON BARRIERS.
STAIN IS, UH, STEEL PRODUCT INCLUDING HAND DRYERS, WHEELS AND ARY SINK AND CLASSROOM SINK.
SO THIS WAS DUE TO, UH, SALT LADEN AIR AND HUMIDITY, UH, EXPOSURE.
SO ACCORDING TO THE LASD REGIONAL MAP, WE NOTICED THAT THERE ARE 19 SCHOOLS WITHIN APPROXIMATELY ONE MILE FROM THE COASTLINE AND 36 SCHOOLS WITHIN TWO MILES.
SO WE MAKE A RECOMMEND RECOMMENDATION TO USE, UH, RUST RESISTANT MATERIALS FOR COASTAL PROJECT AND FACILITIES COMPLETED COLLECTIVE MEASURES, INCLUDING REVISIONS TO THE DISTRICT STANDARD TO ALLOW, UH, VISION BASED PRODUCT AND ALSO THE COMPLETED THE CLEANING OF THE EFFECTIVE PRODUCT PRODUCT.
SO IN CONCLUSION, UH, THE PROJECT WAS COMPLETED SUCCESS SUCCESSFULLY DESPITE, UH, MINOR DELAYS AND OVERALL CHANGE OF THE RATE AND AREA AND OMISSION CHANGE RATE WERE WITHIN ACCEPTABLE LIMIT AND QUALITY AND SAFETY ISSUES WERE CORRECTED.
AND PCA DELIVERED, UH, QUALITY WORKMANSHIP MEETING DISTRICT STANDARD WITH PROFESSIONAL PROJECT MANAGEMENT.
AND LASTLY, FACILITIES AND PCL, THEY BOTH IMPLEMENTED OUR RECOMMENDATIONS.
NOW I'M GONNA HAND IT, UH, PUN IT OVER TO SUE.
AS WAS MENTIONED BEFORE, UM, THERE WERE THREE COST RECOVERY ACTIONS FOR A TOTAL OF 45,517.
UM, AND ALL OF THIS WAS ALREADY ACCOMPLISHED BY THE DISTRICT MADE POLICY IMPROVEMENT RECOMMENDATIONS, ONE RELATED TO THE BANK LETTER REQUIREMENTS TO UPDATE PREQUALIFICATION POLICIES TO REFLECT THE CURRENT BANKING INDUSTRY PRACTICES AND REQUIREMENTS.
SECOND WAS TO ALIGN THE DOCUMENTED PROCEDURES FOR THE BEST VALUE PROCESS WITH CURRENT EVALUATION CRITERIA AND PROCUREMENT PRACTICES.
AND FINALLY, THE SIGNATURE VERIFICATION IN ISSUE.
WE RECOMMENDED TO IMPLEMENT MANDATORY VERIFICATION OF AUTHORIZED SIGNATORIES ON ALL BID AND CONTRACT DOCUMENTS.
SOME LESSONS LEARNED FROM THIS PROJECT.
UM, DESIGN COORDINATION, 34.05% OF CHANGE ORDERS FROM DESIGN DEFICIENCIES HIGHLIGHT THE NEED FOR ENHANCED DESIGN REVIEW PROCESSES.
THE COASTAL PROJECTS REQUIRE SPECIALIZED MATERIALS AND PROTECTIVE MEASURES FOR DURABILITY.
AND THE CYBERSECURITY INCIDENTS EMPHASIZE THE IMPORTANCE OF THE NEED FOR BACKUP AND REDUNDANCY, THE STAKEHOLDER RESPONSES TO THE AUDIT AND ALL THE, ALL OUR WHOLE PROJECT, UM, FSD AGREED WITH RECOMMENDATIONS, AND I KNOW YOU'RE GONNA HEAR FROM THEM.
IN, UM, RELATED TO THE IMPLEMENTATION, ALTHOUGH PCL DISAGREED WITH SEVERAL OF OUR FINDINGS, THEY DECIDED NOT TO CONTEST THEM.
AND PSD IS ALSO COMMITTED TO UPDATING THE BEST VALUE PROCEDURES TO IMPLEMENT ENHANCED VERIFICATION PROCESSES BY THE END OF THE YEAR.
SO IN CONCLUSION, UM, DESPITE SOME CHALLENGES, PCL DELIVERED A QUALITY EDUCATIONAL FACILITY THAT SERVE STUDENTS EFFECTIVELY.
THE COMPREHENSIVE REVIEW, AS YOU HEARD ALREADY IDENTIFIED SEVERAL AREAS FOR IMPROVEMENT AND, UM, ALL THE FINDINGS WE BELIEVE WILL ENHANCE FUTURE PROCUREMENT PROCESSES, DESIGN, COORDINATION, CONSTRUCT, AND CONSTRUCTION OVERSIGHT ACROSS ALL OF THE BOND PROGRAM.
BUT, UM, WE'RE HAPPY TO TAKE ANY QUESTIONS THAT YOU HAVE.
THIS IS WHERE, UH, ANY OF YOU IN THE PUBLIC CAN LINK AND READ OUR FULL REPORT.
I WOULD IMAGINE WE HAVE SOME QUESTIONS FROM THE, I HAVE A VERY SIMPLE QUESTION.
[00:35:01]
ON THE, UM, I GUESS IT'S THE BENCH FOR, UH, FUTURE PROJECTS? IT SEEMS AS IF THEY DID AN OKAY JOB.UM, BUT THERE'S A COUPLE OF THINGS THAT HAVE, UH, NOT BEEN UP TO WHATEVER THE STANDARDS ARE AND THE, UH, OFFICE FOUND THEM.
AND, UM, WILL THEY STILL BE CONSIDERED IN THE FUTURE IF THEY CHOOSE TO, UH, APPLY? I'M GONNA DEFER YOUR QUESTION WITH YOUR PERMISSION TO FACILITIES WHEN THEY PRESENT AFTER US.
ANY OTHER QUESTIONS OR COMMENTS? MR. CAMPBELL? THANK YOU FOR THE PRESENTATION.
UM, IN, IN FINDING, NUMBER ONE, REGARDING, UH, THE QUESTION COSTS RELATED TO THE TWO CHANGE ORDERS, BUT FOR THE AUDIT, THESE WOULD NOT HAVE BEEN QUESTIONED LIKELY THE CHANGE ORDERS THAT, UM, MR. KIM SPOKE ABOUT, RIGHT? RELATED TO THE, THE, THE, THE, UH, COST THAT WAS CHARGED BACK TO A MOBILE MODULAR AND THEN THE, UH, THE AMOUNT RECOVERED FROM, UH, PCL REGARDING THE STAIR NOSING.
THOSE WERE ISSUES YOUR TEAM IDENTIFIED? YES.
YEAH, THAT'S BECAUSE A TECHNICAL EVALUATION WILL FOCUS ON TECHNICAL ASPECT.
SO WHAT I MEAN IS WHEN I CONDUCT TECHNICAL EVALUATION AND REBUILD CHANGE ORDERS, UH, FIRST THING I DO IS I'M GONNA CHECK THE MERIT OF THE CHANGE ORDER, MAKE SURE THAT THE CONTRACTOR HAS THE ENTITLEMENT TO GET THE CHANGE ORDERS.
SO THAT IS THE REASONS WHY THE TECHNICAL EVALUATION, THAT PRESSURE COST WAS IDENTIFIED DURING THE TECHNICAL EVALUATION.
SO, SO I, I'M MAKING AN ASSUMPTION HERE, CORRECT ME IF IT'S NOT AN ACCURATE ONE.
THIS LEVEL OF, OF INDEPENDENT REVIEW IS NOT PERFORMED OF EVERY PROJECT THAT THE DISTRICT UNDERTAKES.
SO, SO WE HAVE THE BENEFIT HERE OF AN AUDIT THAT IDENTIFIED THESE THINGS IN.
IF ALL OF OUR PROCESSES AND CONTROLS WERE WORKING AS THEY WERE INTENDED, HOW WOULD THESE ITEMS IDEALLY IN OUR PROCESS HAVE BEEN IDENTIFIED DURING THE CONSTRUCTION PHASE SO THAT WE DIDN'T BEAR THE COST OF THEM? I THINK I'LL ALSO DEFER THAT QUESTION TO FACILITIES WHEN THEY PRESENT.
I, I GUESS, I GUESS I'M ASKING YOU TEAM, BECAUSE YOU DID IDENTIFY THEM AND, AND SO IT SEEMS TO ME IF THERE WAS A GAP IN, UH, YOU KNOW, THESE WERE CHARGED TO THE PROJECT, UM, ULTIMATELY BECAUSE OF YOUR AUDIT, WE WERE SUCCESSFUL IN NOT HAVING TO BEAR THE COST OF THEM.
UM, WHAT WAS THE CONTROL FROM THE AUDITOR'S PERSPECTIVE THAT SHOULD HAVE BEEN IN PLACE THAT THAT WOULD'VE, UM, HAD THE DISTRICT IDENTIFY THESE AS COSTS THAT SHOULD NOT BE CHARGED TO, TO US, BUT, BUT OR SOMEONE ELSE'S RESPONSIBILITY? UH, HI.
UH, THE DISTRICT HAS A PROCESS BEFORE THEY PAY ANY BILLING.
UH, THEY GO THROUGH THE PAY APPLICATION PROCESS, AND IT FIRST STARTS WITH THE OAR.
THE OR REVIEWS, THE SCHEDULE VALUE.
THEY REVIEW ALL THE, UH, LINE ITEMS THAT NEEDS TO BE COMPLETED.
THE DISTRICT ALSO HAS AN INSPECTION DEPARTMENT THAT GOES AND INSPECT, UH, COMPLETED, UH, WORK.
AND THEN THEY TEND TO MEET WITH THE CONTRACTOR, I BELIEVE, MONTHLY BEFORE THE PAYMENT APPLICATION.
AND THEY GO THROUGH EACH ITEM AND, AND THEY AGREE OR DISAGREE ON WHAT THE COMPLETION PERCENTAGE IS, WHETHER THINGS WERE DONE CORRECTLY OR NOT.
UH, ONCE THEY GO THROUGH THAT PROCESS, THEN THE OR AND THEN IT'S REALLY THE OR WHO HAS TO BASICALLY APPROVE, RIGHT? MAKE SURE HE'S COMFORTABLE, HE OR SHE'S COMFORTABLE, APPROVE THE, UH, PAYMENT.
UH, AND IT GOES THROUGH DIFFERENT VARIOUS OF APPROVAL.
IT GOES THROUGH, I BELIEVE FACILITY HAS LIKE A, I CALL THEM ACCOUNTS PAYABLE, BUT IT'S MORE THAN THAT.
BUT, UM, AND, AND THAT ALSO GOES REVIEW.
THERE'S A LITTLE SIGN OFF THAT HAPPENED BEFORE, UH, ANYONE GETS PAID.
SO, SO THESE WENT THROUGH THAT WHOLE PROCESS? YES.
AND THEY WERE STILL OKAY, BUT THEN YOU ALL FOUND THEM IN YOUR REVIEW? THAT'S CORRECT.
I, I, I'LL, I GUESS I'LL RESERVE MY, MY, MY FOLLOW UP QUESTION ON THAT TOO.
UH, OUR, UM, WHEN, WHEN WE HEAR FROM FACILITIES, UM, MY ONLY OTHER QUESTION ON FINDING NUMBER FOUR ABOUT THE FIXTURE CORROSION ISSUES, I UNDERSTAND THAT THE CORRODED SURFACES WERE CLEANED.
IF, IF THE UNDERLYING ISSUE THOUGH IS THAT, FOR EXAMPLE, THE STAINLESS STEEL THAT WAS USED WAS AN ALLOY, THAT THAT MAYBE WASN'T AS CORROSION RESISTANT, UM, CLEANING IT WILL BRIGHTEN IT, RIGHT? BUT IT'S NOT GONNA, UM, REALLY ADDRESS THE LONG-TERM, UH, DURABILITY IN THAT, IN THAT ENVIRONMENT.
UM, IS, IS THERE ANY, I MEAN, I GUESS THAT BECOMES A MAINTENANCE ISSUE DOWN THE LINE FROM, FROM YOUR PERSPECTIVE, IS THERE ANYTHING, UM, THAT CAN OR HAS BEEN OR SHOULD BE DONE TO,
[00:40:01]
UH, YOU KNOW, MAKE SURE THAT THIS CAMPUS, WHICH WAS JUST THE BENEFICIARY OF SUBSTANTIAL IMPROVEMENTS, UH, IS, YOU KNOW, IS ABLE TO MAINTAIN THOSE THINGS IN A, IN A DURABLE FASHION FOR WHAT THE EXPECTED LIFE SHOULD HAVE BEEN IF THEY HAD USED CORROSION RESISTANT MATERIALS SHOULD BE REPLACED? WELL, I THINK THAT ISSUE CAN BE ADDRESSED BY FACILITIES.HOWEVER, AS I UH MENTIONED EARLIER IN MY PRESENTATION, THE DISTRICT, YOU KNOW, UPGRADED, UPDATED THE DESIGN STANDARD.
SO TO ALLOW THE USE OF, UH, CORROSION RESISTANT PRODUCT, SO FOR THE COASTAL PROJECT, SO THAT, FIRST OF ALL, WE CAN PREVENT THE SAME, THE REOCCURRING ISSUES FOR THE FUTURE, UH, LASD PROJECT.
AND I THINK THAT'S A WIN IN TERMS OF WE DON'T HAVE THIS PROBLEM AGAIN 'CAUSE THE DESIGN STANDARDS ARE UPDATED, RIGHT? YES.
THAT, THAT SOLVES THE MORE GLOBAL ISSUE.
I, I GUESS, AT THIS SITE, YOU KNOW, MAYBE TO PUT A FINER POINT ON IT, I MEAN, SHOULD THESE, LIKE, YOU KNOW, WATER BOTTLE FILLING STATIONS AND HAND DRYERS AND SINKS BE REPLACED? BUT AGAIN, IF THAT'S A FACILITIES QUESTION, I'LL RESERVE IT FOR, FOR THAT, I BELIEVE.
THANK YOU AGAIN, APPRECIATE THE, APPRECIATE THE REPORT.
UH, MY QUESTION IS, UH, HOW, UH, WAS THIS PROJECT SELECTED FOR AUDIT? IS IT RANDOM? AND THEN ALSO, UH, ARE HOW MANY SIMILAR PROJECTS, HOW MANY AUDITS ARE CONDUCTED SIMILAR TO THIS OF, OF OTHER PROJECTS? I SAY ON A YEARLY BASIS? SO BY THE WAY, WELCOME TO THE BOC
WE DO A RISK ASSESSMENT EVERY YEAR TO INFORM A WORK PLAN THAT WE THEN PRESENT TO BOTH THE BOC AND THE, UM, BOARD OF EDUCATION.
AND SO THIS WAS, UM, SELECTED FOR OUR RISK ASSESSMENT.
AS PART OF OUR RISK ASSESSMENT.
WE SELECTED THE PROJECT, UM, EXCUSE ME, BASED ON, UM, THIS PROJECT WAS DUE TO BE, UM, COMPLETED, UM, NEAR THE END SLASH BEGINNING OF FISCAL YEAR 2024, AND THEN THE BEGINNING OF FISCAL YEAR 2025.
SO THAT'S WHEN OUR WORK PLAN STARTS.
SO BECAUSE IT WAS DUE TO BE COMPLETED, IT WAS, IT WAS RIGHT FOR OUR REVIEW IN FISCAL YEAR 2025, UM, THE COST OF THE PROJECT.
AND WE HAD NEVER AUDITED PCL BEFORE.
UM, AND I'M SORRY, ONE MORE THING.
WE USUALLY DO ABOUT FOUR OF THESE, UM, TECHNICAL EVALUATIONS EVERY YEAR.
THIS IS THE FIRST TIME THAT WE'VE DONE A CRADLE TO GRAVE PROJECT LOOKING AT A PROJECT FROM BEGINNING TO END.
ANY OTHER QUESTIONS FROM ANY OTHER MEMBERS? UM, I APPRECIATE LISTENING TO BOTH AND, AND, AND MS. MEMBER SULLIVAN.
THAT WAS GONNA BE ONE OF MY QUESTIONS.
AND SOME OF THESE QUESTIONS, I MIGHT KNOW A LITTLE BIT OF IT, BUT IT'S MORE TO RAISE THE AWARENESS FOR THE PUBLIC.
AND THEN IT ALSO GIVES STAFF WHEN THEY COME UP A LITTLE BIT OF A HEAD START, WHICH WE HAVE QUESTIONS THAT WE'RE GONNA ASK OF THEM.
UM, SO THAT'S A, THAT'S A VERY GOOD POINT.
YOU KNOW, WE'VE TALKED ABOUT OUR PROJECTS AND YOU KNOW, WE, EVEN WHEN I READ THE OPENING STATEMENT ABOUT, YOU KNOW, THE PRUDENT USE OF MONEY AND THE COST AND HOW WE DEVELOP THIS, WE SEEM TO BE FOCUSING A LOT.
AND I, I GOTTA TREAD LIGHTLY BECAUSE AS A MEMBER OF THE AMERICAN INSTITUTE OF ARCHITECTS AND AS AN ARCHITECT, YOU KNOW, WE, WE, IT'S NOT LIKE IT'S AN UNSUNG UNSAID THING, BUT WE DON'T USUALLY EAT OUR OWN.
BUT WHEN I LOOK AT SOME OF THE DATA YOU PROVIDED HERE, THERE ARE TWO AREAS THAT STICK OUT A LOT AND, AND THEY STICK OUT BECAUSE OF THE QUESTIONS THAT EVEN MYSELF, BUT MORE OF SOME OF THE OTHER BOARD MEMBERS HAVE MADE ABOUT THE EARLY ON DIFFICULTY THAT STAFF HAS IN DEVELOPING A BUDGET.
AND THEN, YOU KNOW, THE CONTINGENCIES THAT THEY HAVE, AND A LOT OF THIS IS HISTORICAL DATA.
WE'VE DONE THINGS, BUT EVERY SITE HAS ITS UNIQUE THINGS, UNFORESEEN CONDITIONS AND ABSOLUTE JUSTIFIED, YOU KNOW, UH, WELL, YOU CAN ALMOST QUESTION IT TO SOME DEGREE HOW MUCH DUE DILIGENCE WAS DONE.
BUT THERE ARE ALWAYS UNFORESEEN THINGS.
SO THAT'S, THAT'S OFF THE TABLE IN TERMS OF QUESTIONS.
AND FROM MY OPINION, THE TWO THINGS THAT HIT ME THE MOST, AND I'LL GO WITH THE ONE THAT GETS ME OUT OF TROUBLE THE MOST, I THINK, IS THE USER AND THE DISTRICT NUMBERS.
THOSE, THOSE NUMBERS ALONE IN TERMS OF THE CHANGE ORDERS FROM THE OWNER INITIATED AND THE END USER SCOPE IS SOMEWHERE IN THE AREA OF 30%.
THAT'S A, THAT'S A PRETTY BIG NUMBER.
WE'RE NOT REALLY AWARE, YOU KNOW, WHEN WE THINK ABOUT HOW MUCH OF THE SCOPING WAS DONE, BUT THERE'S, WE KNOW THAT THESE THINGS OCCUR IN, IN, IN, IN THE DESIGN PROCESS BECAUSE THE DESIGN PROCESS IS A, IS A LIVING PROCESS.
AND SO THINGS COME UP AND THERE'S A BETTER WAY OF DOING THIS, AND OH, WHY WE'RE HERE, WE SHOULD CONSIDER, SO WHATEVER THE, THE, THE REASONS FOR IT.
BUT THAT'S A BIG NUMBER IN TERMS OF CHANGE ORDER.
AND DEPENDING ON THE PROJECTS, THIS IS A $20 MILLION PROJECT AND, AND, AND 30% IS, YOU KNOW, ALMOST $7 MILLION, RIGHT? SO THAT'S ONE.
[00:45:01]
TALK AND WE NEVER, WE NEVER EVEN MENTION WHO THE DESIGN TEAM IS, AND THEY HAVE A BIG STAKE IN THIS.THEY'RE AT 35% OF THE REASONS WHY WE HAVE THESE COST OVERRUNS.
AND AGAIN, AT A $20 MILLION PROJECT.
BUT YOU ADD THOSE TWO TOGETHER, THOSE ARE PRETTY DARN SIGNIFICANT, AND ARCHITECTS AND ENGINEERS ARE NOT PERFECT, AND WE CAN'T SEE EVERYTHING.
AND, YOU KNOW, WE MAKE SOME GOOD ADJUSTMENTS.
I, I WOULD SAY, REGARDLESS OF THE RATIONALE BETWEEN THE, ABOUT THE MATERIALITY AND, AND THE DOCUMENTATION THAT THE DISTRICT NEEDS TO PROVIDE, YOU WOULD THINK THAT THE SPECIFIERS UNDERSTAND THIS SITE AND CONDITIONS AND SHOULD KNOW BETTER THAT THEY'RE NOT GONNA GET THE LONGEVITY OUT OF THAT IF THEY DON'T SPECIFY THE RIGHT PRODUCTS THAT CAN AS STATED.
SO I, I, I HAVE SOME, SOME THOUGHTS ABOUT THAT OR WHERE THE, AND THIS IS NOT ABOUT THIS PROJECT.
IT'S, IT'S HOW THIS IS APPLIED.
THIS IS ONE HOW MANY I, I, YOU KNOW, HOW MANY PROJECTS WE GOT GOING ON RIGHT NOW? IF YOU HAD A, FROM YOUR PERSPECTIVE, YOU HAD TO GUESS MS. I SAW FACILITIES NUMBERS RECENTLY, BUT I DON'T REMEMBER THEM.
I'M SORRY, BUT I KNOW WE'RE, WE'RE IN THE, YOU KNOW, I THINK AGGREGATE AMOUNT OF OVER, UH, AND YOU KNOW WHAT STAFF, YOU CAN CORRECT ME, I'M SORRY IF I'M DOING THIS WELL OVER A BILLION DOLLARS IN, IN COSTS THAT ARE CON CONSTANTLY.
YOU'RE RANDOMLY PICKING BASED ON A LOT OF DIFFERENT CRITERIA.
IF WE EXTRAPOLATE THIS OUT, THAT EVERY PROJECT'S GONNA HAVE SOME LEVEL OF THIS THAT'S JUST, YOU KNOW, THE NATURE OF WHAT IT IS, IT'S NOT A PERFECT PROCESS.
UM, SOME OF THAT MONEY CAN BE SIGNIFICANT, RIGHT? AND THAT IS OUR PURPOSE HERE IS TO TRY TO BE THE GOOD STEWARDS TO THE PUBLIC.
YOU KNOW, EVEN OUR PUBLIC SPEAKER WHO COMES AND SOME OF THE OTHERS, YOU KNOW, THE COST OF BONDS, YOU KNOW, AS THEY FLUCTUATE, YOU KNOW, THERE'S OTHER COSTS THERE THAT GO TO THESE PROJECTS.
SO I WAS REALLY FIXATING HERE ON WHERE THESE CHANGE ORDERS COME FROM IN THE FUTURE.
YOU KNOW, REALLY BEING MORE AWARE THAT THERE SHOULD BE A SIGNIFICANT LINE ITEM FOR WHAT WE WOULD IDENTIFY AS OWNER INITIATED AND END USER.
UM, UH, THAT SHOULD BE THAT IT'S A KNOWN THING.
AND SO WHEN WE GET LOOK AT THESE CHANGE ORDERS, WE'RE LOOKING AT CLOSE TO 200, WHAT WOULD 178 CHANGE ORDERS? DOESN'T SOUND DEPENDING, DOESN'T SOUND TOO BAD, BUT WHEN YOU LOOK AT, YOU KNOW, THAT 30% PLUS ANOTHER 35% ARE, YOU KNOW, MORE CONTROLLABLE THAN UNFORESEEN CONDITIONS, THEN THAT STARTS TO CONCERN ME PERSONALLY.
WE CAN, WE CAN LET STAFF MAKE THEIR, AND THEN WE, WE WILL PROBABLY HAVE QUESTIONS FOR THEM, BUT THANK YOU FOR YOUR, YOUR WORK AND YOUR REPORT.
ALWAYS APPRECIATE YOUR PROFESSIONALISM AND YOUR TEAM.
UH, AND YOU KNOW WHAT, IT'S, IT'S, IT'S KIND OF INTERESTING HAVING THE DIFFERENT VOICES.
I'M JUST STATING THIS OUT LOUD.
HAVING THE DIFFERENT VOICES HELPS KEEP ME MORE STIMULATED.
AND THEN IT CHANGED TO YOUR TONE, YOU KNOW, SO IT, AND THEN YOURSELF, AND OF COURSE YOU HAVE YOURS, BUT YOU KNOW, IT'S, IT'S AN, IT CAN BE MONOTONE ALL THE WAY ACROSS IF ONE PERSON'S MAKING THE ENTIRE PRESENTATION, RIGHT? SO I THINK YOU GUYS KNOW THIS.
ANY OTHER COMMENTS FOR ANYBODY? UM, THIS IS A, A, A MATTER, A VOTING MATTER.
SO, UH, THIS ITEM, IS THERE A MOTION TO NO, IT'S NOT INFORMATION ONLY.
AND I SHOULD HAVE, YEAH, I GOT CAUGHT UP IN MY OWN THOUGHTS HERE.
OKAY, THEN THAT'S, I LEMME GET MY PAPERWORK OUT.
UH, THIS ITEM IS FOR INFORMATION ONLY.
[5. South Shores Elementary School Classroom Replacement Project: Facilities Response to OIG Cradle to Grave Report – Item 4 above (Information Only)]
NUMBER FIVE IS A FOLLOW UP.IT'S, UH, FSDS RESPONSE TO THE OIG REPORT.
I THINK WE HAVE, UH, A COLLEAGUE OF MINE IS ALEX O'BRIEN, OUR DEPUTY CFE, WHO WILL PRESENT A RESPONSE.
AND BEFORE WE GET STARTED, CONGRATULATIONS FOR YOUR AWARD, UH, A COUPLE WEEKS AGO WITH THE, UH, ASIAN AMERICAN ENGINEERS ASSOCIATION ARCHITECTS AND ENGINEERS.
I JUST WANNA MAKE SURE WE GOT OUR BUDDIES IN THERE.
UM, I DID ENJOY THAT EVENING AND THANK YOU.
UM, SO IF YOU DON'T KNOW ME, SOME OF YOU DON'T KNOW ME, I'M A O'BRIEN AND I'M THE DEPUTY CFE FOR FACILITIES.
I'M RESPONDING TO THE OIGS REPORT FROM A FACILITIES POINT OF VIEW.
IN OTHER WORDS, NOT PROCUREMENT.
SOME OF THE QUESTIONS ARE PROCUREMENT.
AND AS I GO THROUGH THIS, I WILL TRY TO ANSWER SOME OF YOUR QUESTIONS THAT CAME UP, UM, THAT YOU POSED TO SUE AND HER TEAM, AND THEN OF COURSE ANY Q AND A THAT YOU WOULD LIKE TO TALK ABOUT.
SO, YES, UM, WE DID ALREADY HAVE A DESCRIPTION OF THE PROJECT.
I WANNA POINT OUT THAT WE WERE REPLACING THESE, UM, PORTABLE BUILDINGS BECAUSE
[00:50:01]
THEY WERE WHAT WE CALL DOH.AND THEY WERE NON-COMPLIANT WITH DSA STRUCTURALLY, SO THEY HAD TO BE REMOVED.
THE PROJECT IS A $36 MILLION PROJECT, JUST UNDER 36 MILLION.
SO WHEN WE TALK ABOUT THE, UH, OVERALL PROJECT, THAT WAS THE PROJECT BUDGET, AND WE'VE ALREADY DISCUSSED THE IMPROVEMENTS.
WERE NOT ONLY A NEW BUILDING INFRASTRUCTURE UPGRADES, UH, PAVING PARKING LANDSCAPE ACROSS, UH, THIS IS A TWO-TIERED SITE.
SO THERE WAS A LOT OF WORK DONE ON BOTH TIERS OF THIS SITE, INCLUDING A SIGNIFICANT INVESTMENT IN A DA COMPLIANCE BECAUSE OF THAT TIERED SITUATION.
AND THEN WE MENTION AT THE BOTTOM HERE, BECAUSE IT'S IMPORTANT IN THE FIRE ALARM, UM, SCOPE OF WORK, WE FOUND SOME UNFORESEEN CONDITIONS.
SPECIFICALLY, UM, WITH THE RAFTERS IN THE AUDITORIUM, THESE BUILDINGS WERE BUILT IN THE 1957, UH, ERA.
MOST OF THE BUILDINGS ON THIS SITE.
SO HERE ARE THE KEY FINDINGS THAT, UM, WERE BROUGHT UP AND, UH, DISCUSSED BY, UM, OIG TODAY.
AND I'M JUST GONNA, HERE'S THE, THE BIG PICTURE WITH THE FACILITY ITEMS. THEY'RE ALL COMPLETED.
UH, THE BONDING RATE OVER BILLING IS SOMETHING WE'VE SEEN BEFORE.
WE DO HAVE A SOLUTION AND, UH, SIGNIFICANTLY, UM, THAT'S A MATH ERROR AND WE MAKE SURE THAT OUR OORS ARE TRAINED TO WATCH THOSE.
THAT'S THE COST TO THE SURETY BY THE WAY.
THAT'S THE BONDING COST FOR THE CONTRACTOR, HAS NOTHING TO DO WITH THE BOND.
UM, AND I'LL GO THROUGH ALL OF THESE IN OUR, IN THE DISCUSSION.
AND I THINK THE OTHER THING, ACTUALLY BEFORE I LEAVE THIS SLIDE IS IF YOU ADD UP 18,400, 4,022, THAT'S 2% OF THE CONSTRUCTION CONTRACT.
SO HERE, THE INCURRED COSTS, AS I ALREADY SAID, UH, WITH THE BONDING RATE, THAT'S A MATHEMATICAL ERROR.
WE'VE, OR OUR SOLUTION IS TO ALWAYS DO A PERMANENT WITHHOLD.
IN OTHER WORDS, NOT, IT'S NOT A DEBATE WITH OUR CONTRACTORS, IT'S JUST A WITHHOLD.
YOU'RE NOT GONNA GET PAID THAT.
UM, CHANGE ORDER DOCUMENTATION MENTIONED AND SIGNIFICANT IS, THIS WAS DURING A MANY MONTH CYBER ATTACK.
UM, WE WERE IMPACTED PROBABLY FOR OVER A YEAR.
SO THERE WAS A LOT OF HARD COPY FILES THAT HADN'T BEEN TRANSFERRED INTO THE COLLIN, UH, ELECTRONIC DATABASE THAT WE KEEP FOR ALL OF OUR PROJECTS.
AND THEY WERE EVENTUALLY TRANSFERRED.
SO THAT WAS JUST, UH, AN UNFORTUNATE CIRCUMSTANCE.
I THINK THAT WAS 22, COULD HAVE BEEN 21 REGARDING THE STAIRS.
SO WHAT WAS NOTED BY FACILITIES WAS, UM, WITH THE EFFORT FROM OUR A CA COMPLIANCE GROUP WAS WHEN THESE STAIRS WERE BUILT, THEY DID NOT MEET THE 2% CROSS SECTION ACROSS THE TREAD THAT YOU STEP ON.
SO WHAT HAPPENED WAS THE CONTRACTORS TRIED TO REPAIR THAT, AND THEN WE WERE STILL IN A PUNCH LIST ITEM WHEN THIS WAS, UH, WHEN OGC CAME OUT TO DO THEIR FIELD INSPECTION AND THE CORRECTION TO THE A DA COMPLIANCE DIDN'T WORK.
THESE STAIRS HAVE NOW BEEN FIXED AND THEY ARE COMPLIANT WITH BOTH, UM, QUALITY OF CONSTRUCTION AND WITH A DA COMPLIANCE.
SO THEY WERE IN PROCESS, IT WAS NOTED AS A, A CONSTRUCTION FLAW.
SO I WANNA TALK ABOUT CHANGE ORDERS BECAUSE THAT IS A SIGNIFICANT, UM, ISSUE.
UM, MICHAEL, I'M NOT MR. HAMNER, I'M NOT REALLY SURE THAT, UM, OUR NUMBERS ARE LINING UP, BUT YOU KNOW, IN THE BIG PICTURE, THE DESIGN DEFICIENCIES, JUST SO YOU NOTE, WERE 3.8% AND THAT IS REALLY WITHIN STANDARD OF CARE FROM ARCHITECTS AND ENGINEERS.
AND THEN OUR CHANGE ORDERS WERE AROUND 11%.
I'LL TALK A LITTLE BIT MORE ABOUT THAT WHEN WE TALK ABOUT WHAT ARE OUR CHALLENGES, UM, WITH THESE PROJECTS ACROSS THE BOARD.
AND I THINK IT IS REALLY IMPORTANT TO TALK ABOUT CHANGE ORDERS WHEN I GET TO THE MGT REPORT LATER.
UM, I'VE KIND OF PULLED SOME OF THAT INFORMATION INTO THIS DISCUSSION AND YOU CAN, WE COULD, YOU COULD ASK ME WHEN
[00:55:01]
IN BOTH FORMS OF Q AND A, SO UNFORESEEN CONDITIONS, THE, THERE WERE A NUMBER OF CONDITIONS ON THIS SITE.THERE ALWAYS ARE THESE BUILDINGS, YOU KNOW, THESE ARE FROM THE 1960S.
TYPICALLY WERE WORKING ON SITES THAT ARE 70 TO A HUNDRED YEARS OLD.
NOT ALL OF OUR DOCUMENTATION, UM, AT THE TIME THESE BUILDINGS WERE BUILT ARE COMPLETE.
UM, WE FIND, FIND THAT UNDERGROUND UTILITIES ARE A MAJOR, MAJOR ISSUE.
WE'LL, I WILL TALK ABOUT WHAT WE'RE DOING ABOUT THAT.
AND UM, ON THIS PARTICULAR PROJECT, WHEN WE WENT IN TO DO THE FIRE ALARM, WHICH WAS TOWARDS THE END OF THE PROJECT IN THE EXISTING AUDITORIUM, WE FOUND THAT THE RAFTERS THAT HAD BEEN INSTALLED DID NOT MEET THE ORIGINAL CODE AND CONSTRUCTION DOC DOCUMENT REQUIREMENTS.
SO THEY WERE DAMAGED AND THEY NEEDED TO BE REPLACED.
AND WHEN YOU END UP WITH THAT KIND OF SITUATION AT THE END OF A PROJECT, WE HAD TO FIND TEMPORARY SPACE FOR THE STUDENTS AND FACULTY TO HAVE NPR FUNCTIONS.
SO YOU HAD, WE HAD TO CREATE, YOU KNOW, ROOMS FOR THEM TO DO THAT KIND OF WORK THAT WHERE THEY WOULD, OR PLAY WHERE THEY WOULD NORMALLY BE WORKING IN THE AUDITORIUM.
AND WE HAD TO CLOSE THAT FOR A WHILE TO DO THAT WORK.
THAT'S JUST ONE EXAMPLE, JUST ON THIS PROJECT'S KIND OF ONE OF MY FAVORITES.
UM, YOU KNOW, THE OTHER THING IS WE OFTEN HAVE TO, I THINK ACTUALLY IT WAS ON THE LAST, NO, IT'S THE FOURTH BULLET HERE.
WE OFTEN HAVE WHAT'S CALLED STAKEHOLDER REQUESTS.
SO HERE AT THIS SITE WE HAD A NUMBER OF STATE STAKEHOLDER REQUESTS.
ONE WAS OUR NEIGHBOR TO, UH, I BELIEVE IT WAS THE WEST SIDE, WAS VERY CONCERNED ABOUT OUR PROJECT NEXT TO HIS DRIVEWAY AND HIS PROPERTY.
AND WE ENDED UP ADDING A MASONRY WALL BETWEEN OUR SITE AND HIS SITE.
UM, JUST TO RESOLVE THE CONTINUING DISCUSSION ABOUT HIS COMPLAINTS.
HE WAS VERY CONCERNED ABOUT HEADLIGHTS FROM OUR PARKING LOT ON HIS PROPERTY AND IN HIS FRONT YARD, AND I THINK IT ALSO IN ONE OF HIS ROOMS. SO WE DID DO THAT.
UM, THAT'S THE KIND OF STAKEHOLDER WE RE WE REQUEST THAT WE GET, WE OFTEN HAVE THING, UH, ITEMS THAT COME UP FROM THE SCHOOL.
ONE OF THE THINGS THAT CAME UP HERE WAS THERE WAS A RESTROOM ON THE UPPER LEVEL, UM, THAT WE WERE GOING TO REMOVE.
AND THEY ASKED US TO, UH, LET IT REMAIN.
SO WE LET IT, WE RE WE HAD TO BASICALLY TAKE THAT BACK THROUGH DSA, THAT WAS AN OLDER BUILDING.
SO THOSE KINDS OF THINGS COME UP.
UM, MY FAVORITE THING TO SAY ABOUT UTILITIES IS NEVER HAS A SEWER THAT I KNOW OF, BEEN IN THE RIGHT PLACE OR THE RIGHT SIZE OR THE RIGHT CONDITION.
SO, UM, STEPS WE'VE TAKEN TO REDUCE THESE TYPES AND WE WILL, I WILL TALK ABOUT THIS IN A LATER PRESENTATION IN RESPONSE TO MGT.
SO WE DO ALWAYS HAVE APPROPRIATE TESTING, UH, FIRMS, UM, TO VALIDATE SOIL AND ENVIRONMENTAL CONDITIONS.
WE, UM, WE HAVE ALWAYS RUN IN, NOT ALWAYS, WE OFTEN RUN INTO UNFORESEEN CONDITIONS WITH ASBESTOS CONTAINING MATERIALS.
UM, SO WE'VE GOT A NEW WAY OF MANAGING THAT REALLY THROUGH A COST PROCESS.
DOESN'T NECESSARILY NECESSARILY ADDRESS THE DELAY.
UM, CONDUCTING DESIGN REVIEWS THROUGH THE DESIGN PROCESS, WE DO DO CONSTRUCTABILITY REVIEWS.
SO, UM, CURRENTLY, UH, I'VE ASKED THE TEAMS TO PUT TOGETHER, YOU KNOW, HOW COULD WE IMPROVE THAT PROCESS, WHAT CAN WE DO TO MAKE SURE THE DESIGN REVIEWS ARE ADEQUATE? UH, WE'VE ALWAYS BEEN COORDINATING WITH THE, THE SCHOOL ADMINISTRATORS TO IDENTIFY PHASING AND LOGISTICS.
SOMETIMES WE HAVE CHANGES WITH PRINCIPALS OR CHANGES ON THE SITE, AND THEN WE'RE TRYING TO THEN DURING CONSTRUCTION, MAKE SURE THAT WORKS FOR THEM AND WORKS FOR THE CONTRACTOR.
AND THEN THE LAST BULLET I THINK IS IMPORTANT.
UM, ANALYZING THE BIDS AND CONDUCTING POST BID ANALYSIS IS REALLY IMPORTANT TO DO WITH OUR CONTRACTORS PRIOR TO AWARD.
AND OF COURSE THAT'S A PROCUREMENT, UH, PROCESS, BUT IT'S PART OF EVERY PROCESS.
STEPS TO REDUCE CHANGE ORDERS CONTINUE.
[01:00:01]
DO LIKE BEST VALUE.IT'S BETTER THAN WORKING WITH FORMAL LOW BID.
I HAVE A BACKGROUND OF MANY YEARS IN FORMAL LOW BID.
I THINK BEST VALUE, UM, HAS BEEN SUCCESSFUL AT THE DISTRICT BECAUSE YOU'RE LOOKING AT THE, THE QUALITY OF THE KEY PEOPLE ON THE TEAM THAT THE CONTRACTOR BRINGS IN.
YOU'RE LOOKING AT THE FIRM'S REC, UM, FINANCIAL AND, UH, THEIR PERFORMANCE TO DATE ON OUR PROJECTS AND OTHER PROJECTS.
YOU'RE ALSO LOOKING AT THEIR PHASING AND LOGISTICS APPROACHES.
SO YOU'RE GOING THROUGH AN INTERVIEW PROCESS SO YOU CAN, UM, DISCUSS WITH THOSE CONTRACTORS BEFORE THEY BID.
WHAT DO YOU UNDERSTAND ABOUT THE PROJECT AND HOW ARE YOU GOING TO IMPLEMENT THE SCOPE OF WORK THAT YOU WILL BE BIDDING AND CONSTRUCTING? SO, UM, WE ALWAYS HAVE TO LOOK AT OUR POLICIES AND PROCEDURES.
I WILL BE DISCUSSING THAT IN THE SECOND PRESENTATION TOO.
BUT HERE, UM, AND I THINK MR. CAMPBELL, YOU RAISED THIS, YOU KNOW, WHAT ARE VALID CHANGE ORDERS AND THERE IS A, UH, THOROUGH PROCESS OF REVIEWING CHANGE ORDERS AND DISCUSSING.
THERE'S ALSO A DISCUSSION BETWEEN THE TEAM THAT IS RUNNING THE CONSTRUCTION SIDE, WHICH IS PROJECT EXECUTION, THE CONSTRUCTION MANAGEMENT SIDE OF FACILITIES, AND YOU'RE ALSO TALKING TO DESIGN MANAGEMENT SIDE OF THE HOUSE.
SO THEY OFTEN ARE DISCUSSING WHAT ARE THE PROS AND CONS OF, UM, THE POSITION THE CONTRACTOR HAS TAKEN.
DOES HE REALLY UNDERSTAND IT? DID WE REALLY HAVE SOMETHING SOMEWHERE IN THIS DOCUMENT THAT COVERS US? UM, THERE ARE CHALLENGES FOR THE DISTRICT BECAUSE WE BUILD OUR OWN SPECS AND THEY ARE EDITED BY OUR, UM, ARCHITECTS.
UM, BUT THE EXAMPLE HERE WOULD BE THAT THE SPECIFICATIONS FOR THE FIXTURES IN THE RESTROOMS WERE OUR SPECIFICATIONS AND NOW WE'VE UPDATED THEM.
AND I CAN COME BACK TO OUR CORRECTIVE MEASURES TOO.
UM, AND THEN AS YOU SEE, LAST ONE, THE OFFICE OF THE INSPECTOR GENERAL DOES AUDIT, UM, OUR CONTRACTS AND THEY ALSO ORDER, UH, AUDIT, UM, CHANGE ORDERS THAT ARE OVER A MILLION DOLLARS VERY THOROUGHLY.
UM, WHAT WE, WHAT DID WE DO? WELL, WE, WE REALIZED CHANGE ORDERS WERE GREAT IN NUMBER, NOT NECESSARILY GREAT IN PERCENTAGE OF THE CONTRACT.
YOU NOTICE ON THIS ONE IT WAS 11.4% OR SOMETHING.
WE ALWAYS MONITOR THOSE CHANGE ORDERS AND WATCH WHEN THEY GO FROM FIVE TO 10.
AND IF THEY GO PAST 10, YOU KNOW, WE'RE, WE HAVE TO WATCH THAT.
WHAT IS GOING ON HERE? UM, SO THAT'S A MEASURE WE USE IS 15%.
'CAUSE BECAUSE WE'RE WORKING ON OLDER FACILITIES, OCCUPIED FACILITIES AND BECAUSE OUR AS-BUILTS ARE NOT NECESSARILY SOUND AND THOROUGH, SO WE, WHEN WE HIT LAST SPRING, WE PUT A CROSS DIVISION TASK FORCE TOGETHER BETWEEN ASSET MANAGEMENT, THAT'S THE BIG DESIGN MANAGEMENT FOR CAPITAL PROJECTS, FOR MAINTENANCE AND OPERATIONS AND FOR PROJECT EXECUTION TO GET TOGETHER AND ANALYZE CHANGE ORDERS WE ARE SEEING THROUGH 2024 AND 25, 20 25 AND LOOKING FOR COMMONALITIES.
WE ALWAYS DO LESSONS LEARNED BUT LEARNED.
BUT THIS TASK FORCE THEREFORE WORKING TOGETHER COULD TAKE THOSE LESSONS LEARNED AS THEY DID THE REVIEW, GET THAT INFORMATION OUT TO THEIR INDIVIDUAL TEAMS WHILE THE PAPERWORK DOCUMENTING THE LESSON LEARNED WOULD FOLLOW.
UH, A YEAR AGO WE ENGAGED WITH, UH, UNDERGROUND UTILITY SUBCONTRACTORS BECAUSE WE OFTEN HAVE A LOT OF ISSUES WITH UNFORESEEN ON THESE OLDER SITES WITH THE WHAT, WHAT'S UNDERGROUND AND YOU DON'T HAVE AS-BUILTS YOU CAN RELY ON.
AND THEY ACTUALLY WILLINGLY CAME IN AND GAVE US INFORMATION FROM THEIR PERSPECTIVE, WHAT THEY SEE ON OUR PROJECTS, HOW WE COULD HELP OURSELVES AND HELP THEM.
WHEN I SAY HELP OURSELVES AND HELP THEM, BECAUSE WHEN YOU HAVE A UTILITY OR ASBESTOS ISSUE UNDERGROUND IN THE BEGINNING OF A PROJECT, THAT THAT CAN CAUSE DELAYS AND NOBODY WANTS DELAYS.
SO THEIR BIGGEST, UM, THEY REALLY SAID A FEW THINGS, BUT THEY'RE, WE WERE USING, UM, GROUND PENETRATING RADAR AND THEY REALLY SAID DO MORE POTHOLING.
AND YES, IT TAKES MORE TIME, IT'S A LITTLE BIT MORE COSTLY, BUT YOU FIND OUT A LOT MORE INFORMATION AND IT'S A LOT MORE ACCURATE BECAUSE YES, YOU CAN FIND SOMETHING UNDERGROUND WITH THE RADAR, BUT YOU DON'T ACTUALLY KNOW WHERE IT IS.
SO THE POTHOLING CAN TELL YOU EXACTLY WHERE THAT IS, HOW FAR UNDERGROUND IS IT? SO WE'VE BEEN
[01:05:01]
DOING THAT, UM, MUCH MORE.UM, AND THEN THE LAST ONE, UNFORESEEN ASBESTOS.
SO UNFORESEEN ASBESTOS UNDERGROUND.
WE'VE DISCOVERED WHEN YOU'RE WORKING ON THESE OLDER PROJECTS, WHY DO WE RUN INTO ASBESTOS UNDERGROUND? AND THAT'S BECAUSE WHERE YOU HAVE A PIPE OR THAT'S BROKEN OR AND BEEN REPAIRED, THEY HAVE ROUTINELY USED ASBESTOS, UM, CONTAINING MATERIALS TO REPAIR THOSE FOR DECADES.
SO YOU DON'T KNOW WHERE THOSE REPAIRS ARE.
SO THAT'S WHY WE PUT TOGETHER AN APPROACH TO PUT, UH, ALLOWANCES IN TO COVER THAT COST AND, YOU KNOW, BE REALISTIC ON THESE SITES.
WE'RE GONNA FIND THIS, AND WE DO.
SO LOOKING AHEAD, UM, MAYBE I HAVEN'T DISCUSSED THIS WITH YOU PREVIOUSLY.
I, I DON'T REMEMBER, BUT WE HAVE BEEN UPDATING OUR SPECIFICATIONS.
UH, WE ARE ALWAYS DOING THAT, BUT WE DID A VERY, VERY ACTIVE, UH, FOCUSED EFFORT ON MECHANICAL AND ELECTRICAL IN 2024.
WE'VE ISSUED ALL THOSE UPDATES.
WE WORKED WITH CONTRACTORS AND SUBCONTRACTORS AND ENGINEERS TO UPDATE THOSE.
AND THAT WAS A BIG PUSH BECAUSE, YOU KNOW, REGULATION AND CODES IN THE STATE OF CALIFORNIA HAD RADICALLY CHANGED AND WE REALLY NEEDED TO UPDATE, UM, EFFICIENTLY ALL OF IT.
UM, WE'RE WORKING CLOSELY WITH THE OIG AND PROCUREMENT ON SYSTEMATIC, UH, CHANGES AND IMPROVEMENTS, AND WE WELCOME THAT.
UM, WE'RE IN GENERAL, WE ARE A, WE CAN ALWAYS DO BETTER, UH, DEPARTMENT.
SO THIS PROJECT, UM, YOU KNOW, IS A VERY GOOD EXAMPLE OF THE TELLING THE STORY ABOUT THIS PROJECT OF THE CONTINUOUS LOOP.
UM, BUT IT'S THIS CONTINUOUS LOOP OF IMPROVING LEARNING AND, UM, DOING BETTER IS NOT JUST FOR THIS PROJECT.
SO YOU CAN REMIND ME OF YOUR QUESTIONS SO I CAN, THAT'S, NO, I DON'T KNOW.
WE'RE, WE'RE GONNA GET COME UP ON THAT 1130.
AND YOU'RE, YOU WERE CORRECT CONTEXTUALLY MY PERCENTAGES WERE WITHIN ONLY THE AMOUNT OF CHANGE ORDERS, NOT THE PROJECT OVERALL PROJECT BUDGET.
'CAUSE YOU'RE RIGHT, YOU'RE WELL WITHIN, YOU KNOW, THE INDUSTRY STANDARD ON THAT AREA.
I WAS JUST, YOU KNOW, QUESTIONING ABOUT THE BREAKDOWN.
BUT I, I'LL LET ME, AND I DON'T THINK I HAVE ANY MORE QUESTIONS.
I'LL, I'LL GO TO THE REST OF THE COMMITTEE THAT HAS QUESTIONS, QUESTIONS, MR. CAMPBELL.
SO, JUST TO FOLLOW UP ON, ON THE TWO CHANGE ORDERS THAT WERE IDENTIFIED IN THE AUDIT, RIGHT? THESE ARE, THESE ARE REQUESTS FOR PAYMENT THAT WERE OUTSIDE THE ORIGINAL SCOPE OF THE PROJECT, UH, TO ADDRESS THINGS THAT ULTIMATELY THE AUDITORS DETERMINED WERE NOT OUR RESPONSIBILITY OR SHOULDN'T BE BORN BY THE DISTRICT.
SO ONE OF THOSE HAD TO DO WITH DAMAGE THAT WAS CAUSED BY, AND, AND THAT WAS DELIVERING, UH, SOMETHING.
AND THEN, AND THEN THE OTHER ONE WAS THE, I GUESS THE CONSTRUCTION DEFECT OR DEFICIENCY THAT WE TALKED ABOUT WITH RESPECT TO THE STAIR NOSING.
SO AGAIN, IN THE ABSENCE OF AN AUDIT, RIGHT, WHERE WE DON'T HAVE THE BENEFIT OF AN END-TO-END REVIEW LIKE THAT, OF EVERY PROJECT SOMEBODY IS REPRESENTING THE DISTRICT'S INTEREST IN LOOKING AT THOSE REQUESTS FOR PAYMENT, THOSE CHANGE ORDERS.
HOW, HOW SHOULD THIS HAVE WORKED IN USING THESE AS EXAMPLES WHERE THIS WOULD'VE BEEN IDENTIFIED IN QUESTION BY SOMEBODY ABSENT AN AUDIT, RIGHT? BECAUSE, 'CAUSE I, I MEAN, JUST FROM READING THE FINDING, I AGREE, RIGHT, THAT THIS MAKES SENSE.
WE SHOULDN'T HAVE TO PAY FOR THOSE.
IF SOMEBODY CAME ONTO OUR PROPERTY TO DELIVER SOMETHING AND DAMAGE INFRASTRUCTURE, THEN WE SHOULD CHARGE THEM FOR IT.
AND, AND IF THEY DIDN'T DELIVER, YOU KNOW, PART OF THE SCOPE OF THE PROJECT UP TO, YOU KNOW, STANDARD, THEN THEN THEY SHOULD BEAR THE COST OF FIXING IT.
AND SO IT WAS ONLY QUESTIONED IN THE AUDIT.
SO, SO HOW, HOW WAS THAT SUPPOSED TO HAVE WORKED? SO IN THE BIG PICTURE, YOUR QUESTION IS, IF YOU DON'T HAVE THE OIG, YOU KNOW, YOU HAVE, WELL, WE DON'T HAVE THE OIG ON EVERY PROJECT.
RIGHT? SO, YOU KNOW, THERE IS HONESTLY HUMAN ERROR, RIGHT? THAT'S WHY YOU DO HAVE AUDITS.
AND, UM, THAT'S WHY WE HAVE TRAINING.
SO, YOU KNOW, THESE KINDS OF AUDITS DO FEED INTO A BIGGER ISSUE OF TRAINING.
SO ONE OF THE THINGS IS THE REVIEW OF CHANGE ORDERS HAS BEEN, UM, EMPHASIZED FOR THE LAST YEAR.
SO THAT WE'RE LOOKING MORE CAREFULLY WITH THE OAR, WHO THEN BRINGS THESE ISSUES TO THE HIS MANAGER WHO BRINGS IT TO THE NEXT MANAGER.
AND OFTEN THIS IS COMING BECAUSE THEY CAN'T RESOLVE A CLAIM, UH, A CHANGE ORDER, AND IT'S GOING TO POSSIBLY MOVE TO CLAIM, RIGHT? SOMETIMES THEY'RE DISCUSSING THE VALIDITY AND SOMETIMES THEY'RE DISCUSSING THE COST, RIGHT? SO, SO WE'VE BEEN EMPHASIZING WITH OUR PROJECT
[01:10:01]
EXECUTION SIDE OF THE HOUSE, AND ED IS HERE AND HE'S, HE, HE AND I TALK ABOUT IT ALL THE TIME.HOW DO WE TRAIN FOLKS? HOW DO WE MAKE SURE ISSUES ARE ES ESCALATED SO THAT AN OAR HAS A SENIOR PROJECT MANAGER HE CAN REVIEW THESE ISSUES WITH? SO I DO WANNA POINT OUT IN THE AUDIT PRESENTATION, UM, ONE OF THOSE ISSUES, THE CONTRACTOR WANTED TO FIGHT AND SAY WE WERE WRONG, WE THE COLLECTIVE WE RIGHT? UM, AND WOULD'VE BROUGHT THAT TO CLAIM, BUT DECIDED THAT THAT WAS PROBABLY NOT WORTH THE TIME, MONEY, EXPENSE OF LEGAL FEES TO FIGHT.
BUT THAT, THAT'S HOW THINGS GO TO CLAIM.
SO YES, THINGS DO SLIP THROUGH, BUT TRAINING IS ONE AND TWO IS OVERSIGHT ALONG THE, UM, MANAGEMENT TEAM THROUGH PROJECT EXECUTION.
UH, MR. SULLIVAN, ONE I WANNA ASK.
ON SLIDE 12, YOU HAVE, UH, ENFOR A CHANGE ORDER PROCESSES, CHECKS AND BALANCES HAVE ENFORCE POLICIES AND PROCEDURES TO ENSURE ONLY VALID CHANGE ORDERS ARE PROCESSED.
IN REGARD TO THESE TWO CHANGE ORDERS, WERE THERE ANY SPECIFIC CURRENT POLICIES OR PROCEDURES THAT WERE NOT FOLLOWED? NO.
I MEAN, THEY FOLLOWED, BUT WHAT I'M SAYING IS IN THE LAST YEAR, WE ARE REALLY MAKING SURE TO PREVENT CLAIMS AND TO REALLY REVIEW CHANGE ORDERS CAREFULLY.
THAT IT DOESN'T JUST REST AT THE OAR.
HE BRINGS THOSE ISSUES THAT HE CAN'T RESOLVE TO EITHER THE DESIGN MANAGEMENT SIDE OF THE HOUSE, OR HE BRINGS IT TO HIS LEADERSHIP.
I, I'M VERY CURIOUS ABOUT THE STAKEHOLDER REQUEST, UH, FOR THE, FOR THE WALL, UM, SEPARATING, I GUESS THE CAMPUS FROM THIS, THIS HOME.
HOW OFTEN DO REQUESTS LIKE THAT COME UP? UM, IS THERE SORT OF A, DO YOU KNOW HOW MUCH THAT COST OR CHANGE THE SCOPE OF THE PROJECT AND SORT OF WHAT THE IMPACT THAT THAT HAD ON THE OVERALL PROJECT? AND IT, WELL, IT WAS NOT SIGNIFICANT, BUT I COULDN'T GET THAT NUMBER.
I DON'T KNOW THAT NUMBER OFF THE TOP OF MY HEAD.
AND THEN, WHAT'S THE PROCESS FOR THE STAKEHOLDER ENGAGEMENT BEFORE, AND THEN HOW DOES THIS STAKEHOLDER, OTHER THAN JUST LIKE, WALKING OVER TO THE PROJECT SITE AND SAYING, HEY, THIS IS BOTHERING ME.
HOW WOULD THEY GO ABOUT ADDRESSING THAT? OKAY, SO, SO ONE IS WE ALWAYS DO WHAT'S CALLED COMMUNITY ENGAGEMENT.
SO WE GO OUT AND DESCRIBE TO THE NEIGHBORS, THE TEACHERS, THE PARENTS, THE FACULTY, THIS IS A PROJECT WE'RE BRINGING FORWARD, THIS IS THE SCOPE OF THE WORK, THIS IS WHAT WE'RE GONNA DO, THIS IS WHEN, WHEN WE'RE GONNA DO IT.
AND SO THAT NEIGHBOR HAD BEEN CONCERNED REALLY JUST ABOUT CONSTRUCTION, ORIGINALLY ADJACENT TO HIS PROPERTY.
AND HE, UM, HAS THE OPPORTUNITY TO WRITE TO THE COMMUNITY ENGAGEMENT SIDE OF OUR, BECAUSE THEY DO THE PRESENTATIONS WITH US FACILITIES.
AND HE, UM, RAISED THE ISSUE MANY TIMES.
AND THEN WHEN WE WERE IN CONSTRUCTION, UM, THE ISSUE WAS STILL ALIVE AND WELL, IT'S, WE HAVE IN THE PAST, UH, BUILT CONCRETE MASONRY UNIT WALLS BETWEEN PROPERTIES, AND WE JUST DECIDED THAT WAS THE BEST THING TO DO IN THIS CIRCUMSTANCE.
SO, YES, NEIGHBORS BRING UP ISSUES AND THEY CAN BE NOISE AND THEY CAN BE OTHER, UH, FORMS OF COMPLAINT.
MR. MCFARLAND, MS. MERCHANT MILLER, YOU, YOU HAD A QUESTION ABOUT THE PCL CONSTRUCTION COMPANY.
BUT I'M GOING TO GO INTO ANOTHER THING.
IS THERE ANYTHING THAT TRIGGERS AN OIG AUDIT? OR IS IT JUST LUCK OF THE DRAW? UH, I, I COULDN'T ANSWER THAT.
UH, THEY'D HAVE TO ANSWER THAT.
AS FAR AS I'M CONCERNED, IT'S LUCK OF THE DRAW, BUT I, I DON'T KNOW.
UM, CERTAINLY IF WE HAVE A CHANGE ORDER OVER A MILLION DOLLARS, IN OTHER WORDS, A VERY SIGNIFICANT CHANGE, WHICH YOU WOULDN'T SEE ON SMALLER PROJECTS YOU'D SEE ON THOSE BIGGER PROJECTS WE DO.
THE WHOLE CHANGE ORDER, EVERYTHING.
WHAT WAS THE DESIGN? WHAT WAS IN THE DOCUMENTS? WHAT WAS BID? WAS THE BID ACCURATE? THE WHOLE SHEBANG.
I'M GONNA GO BACK TO MY ORIGINAL QUESTION.
THAT OIG SAID YOU GUYS COULD ANSWER.
WHAT WAS THE QUESTION THEN? WELL, IT'S HAS TO DO WITH, UH, PCL, THEY'RE STILL ON THE BENCH OF OKAY.
THEY'RE A PRE-QUALIFIED FIRM THAT'S PERFORMED WELL.
YOU KNOW, IN OTHER WORDS, IF YOU, IF YOU LOOK AT THESE NUMBERS THAT OH, ABSOLUTELY.
[01:15:01]
11%, THE OVERALL PERFORMANCE, UM, IT'S ACTUALLY A, A WONDERFUL PROJECT.IT'S, SO WHAT WE'RE, WHAT WE'RE LOOKING AT ARE THE, OOPS, I THINK THESE ARE THE, OOPS.
AND SO, AND THEY'RE, AND WE WANNA ADDRESS THE OOPS.
AND, UH, BUT CONTINUE ON LOOKING AT THE OVERALL MM-HMM
I THINK WE, WE'VE, WE WE'RE GOOD.
UM, SO THANK YOU EVERYTHING FOR EVERYTHING.
OH, I'M COMING BACK WITH BEFORE THE END OF THE DAY.
UH, WITHOUT ANY OTHER COMMENTS.
AGAIN, THIS IS FOR INFORMATION ONLY.
HEY, WE'VE GOT A COUPLE MINUTES HERE.
LET'S SEE IF WE CAN, WE CAN SQUEEZE IN.
[6. 30 Projects to Provide Critical Replacements and Upgrades of School Building/Site Systems and Components and Amend the Facilities Services Division Strategic Execution Plan to Incorporate Therein]
SIX, WHICH IS OUR 30 CRITICAL REPLACEMENT ITEMS. UH, MR. MARK CHO, UH, DEPUTY DIRECTOR, UH, WILL PRESENT THIS ITEM.MR. CHO, I DON'T, I DON'T KNOW YET.
I HAVE, WE MAY INTERRUPT IF WE DO HAVE THE ASSISTANT.
MR. CHAIR, MEMBERS OF POC, GREAT TO SEE YOU IN PERSON.
SO IN THIS CATEGORY, WE HAVE THREE PROJECTS, SIMPLY TWO ROOFING PROJECTS, THEN ONE, UH, PROGRAM TO COVER 28 SECURE ENTRY PROJECTS.
TOTAL VALUE IS LITTLE OVER $6.4 MILLION.
THE FIRST ONE IS AT BRAVO MEDICAL MAGNET.
IN 1989, WE BUILT A, UH, BIG FIVE STORY BUILDING IN THE LAUNCH PAVILION IS ACTUALLY A PART OF THIS BUILDING.
IT'S A BIG BUILDING, AS YOU SEE, THE ENROLLMENT EXCEEDING 1500 STUDENTS.
SO WE ARE REPLACING LITTLE OVER 50,000 SQUARE FEET OF ROOF.
THE TOTAL PROJECT VALUE IS AT ABOUT $2 MILLION.
ROOFING IS 50,000 SQUARE FEET, ALTHOUGH THE ENROLLMENT IS OVER 1500 BECAUSE OF THE BUILDING HAVING MULTIPLE FLOORS, UH, THE ACTUAL FOOTPRINT OF THE ROOF IS SMALL COMPARED TO THE NEXT PROJECT.
VANDEEN ELEMENTARY SCHOOL, EVEN THOUGH IT IS AN ELEMENTARY SCHOOL, THEY HAVE A PERMANENT 11, UH, BUILDINGS.
ONE STORY BUILDING SPREAD OUT.
THAT'S THE REASON WHY IT HAS MORE, UH, SQUARE FOOTAGE ON ROOFING.
THE AGE OF ROOF IS OVER 25 YEARS OLD.
UH, WE ARE REPLACING CAMPUS WIDE, ALL 11 PERMANENT BUILDINGS TO A STORAGE UNIT, ONE STORAGE UNIT, AND TWO ARCADES.
ARCADES ARE CONNECTING ALL THESE SCHOOL BUILDINGS.
SO WE NEED TO INCLUDE THOSE AS THEY ARE OVER 25 YEARS OLD.
AS YOU KNOW, THESE ROOFING PROJECTS DO NOT REQUIRE DESIGN.
UH, THEY DO NOT REQUIRE A DSA OVERSIGHT, THEREFORE, WE CAN START THE CONSTRUCTION IN QUARTER TWO OF 2026.
SQUARE FOOTAGE COST IS ABOUT $40 PER SQUARE FEET FOR BOTH.
UH, PROBLEM MAG MEDICAL MAGNET IS SLIGHTLY HIGHER BECAUSE IT HAS A ROOFTOP HVAC UNITS FOR COMPLEXITY.
THIRD ITEM IS THE SECURE ENTRY SYSTEM.
WE COMPLETED THE FIRST PHASE OF THIS PROGRAM FOR ALL ELEMENTARY SCHOOLS IN EARLY 2025.
THOSE WERE 240 ELEMENTARY AND SPECIAL EDUCATION SCHOOLS.
THEN, IF YOU RECALL, IN MAY, WE BROUGHT IN THE SECOND PHASE OF SECOND ENTRY TO COVER SECONDARY SCHOOLS.
AND THOSE ARE 85 SPAN, MIDDLE AND HIGH SCHOOLS.
THIS IS THE SECOND BATCH OF THE SECOND PHASE.
WE DISCOVERED AFTER MORE EXTENSIVE SURVEY, SOME OF THE SCHOOLS HAVE OUTDATED SECURE ENTRY SYSTEM, NOT PROPERLY WORKING.
AND THE REMAINING, UH, TONY SITES, THEY HAVE SUPER SITES WHERE THEY HAVE FENCE SEPARATED ENTITIES.
SO WE NEED TO HAVE ADDITIONAL SECURE ENTRY SYSTEMS THAT DID NOT COVER IN ONE SECURE ENTRY FOR THE SUPER SITES.
SO TOTAL, UH, SECURE ENTRY FOR THIS CYCLE IS 28 SECURE ENTRY PROJECTS.
EACH PROJECT IS ABOUT $60,000.
[01:20:01]
COMES OUT $1.68 MILLION.DO YOU HAVE ANY QUESTIONS? THANK YOU.
MR. CHO, DO YOU HAVE ANY QUESTIONS? NO.
WITHOUT ANY, UM, DO WE HAVE A MOTION? I'LL MOVE THAT.
WE APPROVE THESE ITEMS. A MOTION BY MR. CAMPBELL.
IS THERE A SECOND? I'LL SECOND.
UH, STAFF CAN CALL FOR THE VOTE.
MR. CHAIR MEMBERS, THIS IS THE VOTE ON AGENDA ITEM NUMBER 6 30 30 CRITICAL REPLACEMENT AND UPGRADE PROJECTS.
AND MR. ROSS IS ON MR. ROSS? YES.
THE ITEM PASSES WITH 10 AFFIRMATIVE VOTES.
WELL, WE'RE STILL, UH, MINUS THE ASSISTANT SUPER HERE.
[7. Three Early Education Center Outdoor Classroom Projects and Amend the Facilities Services Division Strategic Execution Plan to Incorporate Therein (Part 1 of 2)]
ON ITEM NUMBER SEVEN.UH, ALSO TO BE PRESENTED BY MR. CHO, OUR THREE EARLY EDUCATION OUTDOOR CLASSROOM PROJECTS.
I THINK YOU MET, UH, MR. RENEE MOSQUITO.
SHE'S THE EXECUTIVE DIRECTOR IN CHARGE OF ALL THE EEC PROGRAM.
SO WE HAVE THREE PROJECTS, UH, IN THIS CATEGORY, ANTON CASTILLO, AND IFF.
THE TOTAL PROJECT VALUE IS ABOUT $4.2 MILLION.
THESE THREE SITES DO NOT REQUIRE BUILDING UPGRADES SUCH AS HVAC, PLUMBING UPGRADE OR ROOFING REPLACEMENT, OR FIRE ALARM SYSTEM UPGRADE.
SO THESE ARE THOSE THAT WE ARE GOING TO FOCUS ON, OUTDOOR BUILDING, OUTDOOR LEARNING ENVIRONMENT.
AND BECAUSE OF THAT, AS YOU NOTICE, THOSE, UH, PROJECT VALUE IS MUCH SMALLER THAN PREVIOUS ONES.
AND I JUST WANT TO GIVE YOU A HEADS UP THAT IN THE FUTURE EEC PROJECTS, THESE ARE THE LAST BATCH THAT DO NOT REQUIRE BUILDING UPGRADES.
SO THE FUTURE THAT WE'RE GONNA BRING WILL INCLUDE BUILDING UPGRADES.
SO OBVIOUSLY IT WILL HAVE MUCH BIGGER PROJECT VALUE.
AND THE TWO OF 'EM WE ARE, UH, TARGETING FOR DECEMBER BOE IS SHENANDOAH AND HUNDRED 12TH, UH, STREET ELEMENTARY SCHOOL.
SO THOSE WILL HAVE BIGGER NUMBER.
THIS PROJECT PROVIDES AN OUTDOOR CLASSROOM COVERING OVER 12,500 SQUARE FEET.
ALL THESE THREE PROJECTS HAVE VERY SIMILAR SCOPE.
UH, WE ARE BUILDING THE OUTDOOR ACTIVITIES.
UH, WE ARE REPLACING, IN THIS CASE, TWO MATTINGS AT TWO SEPARATE LOCATIONS, REPLACING FIVE DETERIORATED SHADE SALES.
MR. CAMPBELL, YOU ASKED A QUESTION LAST TIME.
UH, THIS WAS BUILT IN 2009, SO THEY'RE 16 YEARS OLD.
THERE ARE LIFESPAN FOR THE SALES ARE ABOUT 15 YEARS MAXIMUM.
SO WE ARE REPLACING FIVE OF THOSE.
UH, WE ARE INSTALLING A NEW DEMOLISHED OLD INSTALLED NEW PLAY STRUCTURE AT THE SITE.
INSTALL NEW SHRUBS, PLANTERS, AND PLANTER BOXES WITH IRRIGATION.
NO NEW SOLAR REFLECTIVE COATING IS INCLUDED.
AND AGAIN, IMPORTANTLY, WE ARE FOCUSING ON BUILDING ACTIVITY STATIONS.
THE TOTAL PROJECT BUDGET IS ABOUT $1.9 MILLION FOR ANTON.
CASTILLA IS THE SMALLEST AMONG THE THREE.
UH, SIMILAR SCOPE, VERY SIMILAR SCOPE.
[01:25:01]
UH, WE ARE REPLACING PLAYGROUND MATTING, INSTALLING NEW TREES, NEW PLANTING AREAS, UM, WITH NEW MULCH, PROVIDING NEW SEW LOCK REFLECTIVE COATING AND VARIOUS ACTIVITY STATIONS.THE TOTAL PROJECT BUDGET IS ABOUT $700,000.
THE LAST DOOR AT MCCULL EEC 2010 OPENED.
UH, IT, IT COVERS ABOUT 13,000 SQUARE FEET.
THE SCOPE INCLUDES PRETTY MUCH SAME THING.
TREES, UH, BUILDING MORE GREENING STUFF ON THIS CAMPUS.
AND WE ARE BUILDING ACTIVITY STATIONS.
TOTAL PROJECT VALUE IS $1.6 MILLION.
IN SUMMARY, YOU HAVE APPROVED 59 TOTAL EEC OUTDOOR PROJECTS.
14 OF THEM ARE IN CONSTRUCTION AS WE SPEAK.
TWO RECENTLY GOT DSA APPROVAL, SIX IN DESIGN.
FIVE IS READY TO GO TO THE CONTRACT.
THAT CONCLUDES MY PRESENTATION FOR THE EEC PROJECTS.
WE'RE GONNA PAUSE FOR A MOMENT IF YOU DON'T MIND.
[3. BOC Proposed Revisions to the BOC Charter and MOU (Discussion) ]
ITEM NUMBER THREE.WE HAVE MR. JAIME TORRENS HERE.
I DON'T WANNA MAKE HIM WAY TOO LONG.
WE HAD DISCUSSED THIS PRIOR, MR. TORRENS, IF YOU DON'T MIND.
SO, VERY QUICKLY, UM, JUST WANT TO IDENTIFY, UH, TO THE MEMBERS OF THE COMMITTEE HERE, UH, AS YOU KNOW, AS AN INTRODUCTION, UM, BACK ON, UH, AUGUST 14TH.
ON AUGUST 14TH, UH, THIS BODY RES, UH, ADOPTED RESOLUTION 2025 DASH 31 TO FORWARD A SET OF PROPOSED BOC REVISIONS TO THE SIGNATOR OF THE MOU, WHICH IS THE BOARD PRESIDENT, THE SUPERINTENDENT, AND THE INSPECTOR GENERAL.
UH, TODAY, UH, I ACTUALLY, I RECEIVED A, A CALL, UH, THE CHAIR RECEIVED A CALL FROM, FROM MR. TORRENS.
UH, WE SPOKE AND WE, UH, ARE GOING TO MEET AT A DATE CERTAIN NEXT WEEK, ACTUALLY NEXT THURSDAY, UH, TO DISCUSS SOME WORK THAT HAS ALREADY BEEN IN PROGRESS BY THE SUPERINTENDENT'S OFFICE.
AND, UH, THIS ITEM BEING ON OUR AGENDA ALREADY TODAY.
I, I ASKED, AND HE OFFERED, UH, MR. TORRENS OFFERED TO ADDRESS US TODAY VERY QUICKLY.
UH, SO WITH THAT, I DON'T KNOW IF YOU WANNA START WITH SOMETHING OR IF THERE'S ANY QUESTIONS.
UH, THE, UH, THE POINT BEING, AS YOU, AS YOU STATED, THERE HAS BEEN SOME WORK ON OUR SIDE.
WE KNOW THERE'S BEEN SOME WORK AND A COUPLE OF ITERATIONS OF A, A PROPOSED, UH, UH, MOU REVISION ON THE PART OF THE BOC.
SO WE'RE LOOKING FORWARD TO, YOU KNOW, AS, AS, AS STATED IN THERE TO CONVENE THIS WORKING GROUP AS QUICKLY AS POSSIBLE AND COME TO A RESOLUTION.
WE KNOW THIS HAS BEEN, UH, UH, MAYBE TAKEN A LITTLE LONGER THAN IT SHOULD BE, BUT I THINK AT THIS POINT, UH, JUST PUT THIS ON THE FRONT BURNER FOR BOTH OF US AND, AND GET TO A, A RESOLUTION THAT WE CAN BRING BACK TO THE, TO THE COMMITTEE.
THERE ANY QUESTIONS, MR. CAMPBELL? YEAH, I THANK YOU.
THANK YOU FOR COMING TO REPRESENT THE SUPERINTENDENT.
UM, YOU KNOW, FROM MY PERSPECTIVE, THIS IS A PROCESS THAT'S BEEN GOING ON, AT LEAST ON OUR SIDE FOR TWO YEARS.
AND SO, WHILE I THINK THE ENGAGEMENT IS WELCOME AND, AND CERTAINLY NECESSARY, UM, I, I STILL AM UNCLEAR AND, AND PERHAPS GREATER CLARITY WILL COME FROM, FROM YOUR MEETING WITH THE CHAIR ON A WORKING GROUP.
UH, I, I THINK AT THIS POINT, YOU KNOW, WE'VE PUT FORWARD WHAT WE THINK ARE, ARE MODEST AND PRUDENT, UH, UPDATES TO THE MEMORANDUM OF UNDERSTANDING WITH THE DISTRICT TO, UM, ADDRESS CHANGES IN LAW, THE, UH, PASSAGE OF SUBSEQUENT, UH, BOND MEASURES.
UM, AND, AND TO CLARIFY, UH, MINISTERIAL MATTERS THAT, THAT HAVE COME TO OUR ATTENTION, THAT HAVE IMPACTED THE, UH, ABILITY OF THE BOC TO DO ITS WORK AND, AND, UM, THE STAFF THAT SUPPORT US.
SO, UH, WE CERTAINLY WELCOME ANY FEEDBACK, UM, OR, OR OTHER MODIFICATIONS AND, AND WOULD LIKE TO SEE THEM IN WRITING.
I THINK THAT WOULD, UH, GO TOWARDS STRENGTHENING THE INDEPENDENCE, UH, OF THE BOC OR ITS ABILITY TO CARRY OUT ITS, ITS OBLIGATIONS.
BUT, UM, I, I'M UNCOMFORTABLE WITH, WITH, I, I GUESS NOW MOVING BACK INTO SOME TYPE OF A WORKING GROUP MODEL, WHEN I, I THINK THE OPPORTUNITY AND THE TIME FOR THAT WAS REALLY OVER THE LAST TWO YEARS.
[01:30:01]
SO THAT, THAT, THAT'S MY POSITION.AND, AND I DON'T KNOW IF THE DISTRICT HAS REVISIONS OR, OR HAS, UH, OTHER PROPOSALS.
I I HAVEN'T, I HAVEN'T SEEN THEM FORMALLY AND, AND WOULD CERTAINLY WELCOME THE OPPORTUNITY TO CONSIDER THEM.
BUT, UM, I, I'D LIKE TO SEE, YOU KNOW, WE'RE, WE'RE COMING UP NOW ON THE NEXT ITERATION, SORT OF A TIMING WISE OF WHERE THE MOU SHOULD HAVE BEEN RECONSIDERED AGAIN.
UM, AND, AND SO I DON'T, I DON'T KNOW WHAT ACCOUNTS FOR THAT GAP.
UM, YOU KNOW, AND THERE'S NOTHING WE CAN DO ABOUT THAT NOW THAT'S IN THE PAST.
UM, BUT I, BUT I WOULD LIKE TO SEE THIS MOVE FORWARD.
AND I'M NOT SURE THAT, YOU KNOW, CONVENING A WORKING GROUP NOW IS, IS GOING TO BE THE FASTEST PATHWAY TO GETTING THAT DONE.
AND I DON'T WANT TO GIVE THE IMPRESSION THAT THIS IS GONNA BE A PROTRACTED PROCESS THAT WE'RE LOOKING AT, YOU KNOW, ANOTHER YEAR LOOKING AT THIS.
SO I THINK AN EXPEDITED PROCESS.
WE HAVE YOUR COMMENTS, WE HAVE SOME, UH, REVISIONS THAT WE, UH, HAVE BEEN WORKING ON INTERNALLY WITH STAFF.
BUT JUST TO MOVE THIS FORWARD MORE QUICKLY, I THINK AFTER MR. HAMNER AND I MEET NEXT WEEK, UH, WE'LL BE ABLE TO COME BACK TO YOU, UH, PRETTY SOON WITH SOME, SOME CONCRETE PROGRESS.
AND I, I, I, I PROMISE I DO MY JOB.
SO I DON'T KNOW IF THERE'S ANY OTHER, BUT THANK YOU FOR YOUR COMMENTS ON THAT, MR. CAMPBELL.
ANY OTHER, ANY OTHER COMMENTS OR THOUGHTS? WELL, I APPRECIATE YOU DOING THIS.
APPRECIATE THE OUTREACH YESTERDAY AND, UH, LOOKING FORWARD TO, TO MOVING FORWARD, YOU KNOW, AND, AND I JUST WANNA STATE FOR THE RECORD, I WAS INTRODUCED TO MR. TORRENS BY SUPERINTENDENT CARVALLO WHEN WE MET LAST YEAR.
AND I'M NOT LAYING OUT EXCUSES ON YOUR BEHALF AT ALL.
YOU KNOW, WE KNOW THE BOND MEASURE WAS GOING THROUGH AT A TIME, AND THEN OF COURSE, THE FIRES.
UM, WE KNOW YOU'RE BUSY, WE KNOW YOU GOT A, A LOT GOING ON.
SO, BUT AS, AS MR. CAMPBELL STATED, YOU KNOW, WE, WE CLEARLY HAVE DONE OUR JOB AS VOLUNTEERS, WHICH YOU'VE ALREADY ECHOED BACK.
YOU KNOW, YOU UNDERSTAND THAT YOU, EVEN IN THE, IN THE LETTER YOU SENT, BY THE WAY, ALSO SENT ME A, AN EMAIL ON, ON FRIDAY, UM, THAT, YOU KNOW, ACKNOWLEDGES THAT.
AND, AND OF COURSE I APPRECIATE THAT AND YOU UNDERSTAND WE'RE ALL, YOU KNOW, JUST LOWLY VOLUNTEERS.
BUT, UM, THANK YOU FOR, FOR MAKING THIS MOVE FORWARD AND WE'LL SEE YOU NEXT THURSDAY.
[7. Three Early Education Center Outdoor Classroom Projects and Amend the Facilities Services Division Strategic Execution Plan to Incorporate Therein (Part 2 of 2)]
OUR BUSINESS HERE.ITEM NUMBER SEVEN, MR. CHO, YOU HAD JUST FINISHED YOUR THREE EARLY EDUCATION OUTDOOR CLASSROOM PROJECT PRESENTATION, AND YOU'RE ABOUT TO ASK US FOR QUESTIONS UNLESS THERE WAS ANYTHING ELSE YOU WANTED TO ADD.
I KNOW WE HAVE QUESTIONS FROM SOME OF OUR MEMBERS.
WITH THAT, UH, DO WE HAVE ANY QUESTIONS, MS. LEWIS? GOOD MORNING, MR. CHO.
OKAY, I HAVE A COUPLE QUESTIONS.
UM, TYPICALLY WHEN YOU PRESENT THESE PROJECTS, THEY HAVE DESIGNS THAT COME WITH THEM.
SO IT'S EASIER TO UNDERSTAND THE SCOPE OF THE GREENING AND THE LAYOUT OF THE ACTIVITY SPACES.
COULD YOU DESCRIBE THE TOTAL SQUARE FEET OF EACH OF THESE PROJECTS? AND THEN HOW MUCH OF THE SQUARE FOOTAGE IS GREENING AND HOW MANY TREES WILL BE PLANTED AT EACH CENTER? SO THESE THREE PROJECTS REQUIRE FULL DESIGN.
UH, WE ARE NOT THERE TO DETERMINE THE PERCENTAGE OF GREENING CURRENTLY.
UH, FOR EXAMPLE, ANTON DOES NOT HAVE ANY GREENING.
UH, THE OTHER TWO SCHOOLS PRETTY MUCH DO NOT HAVE MUCH GREENING.
SO WE'LL BE WORKING CLOSELY WITH A LANDSCAPE ARCHITECT TO COME UP WITH ADDITIONAL GREENING.
BUT THIS IS NOT 30% GREENING PROJECTS.
THIS IS OUTDOOR ACTIVITY, BUILDING OUTDOOR ACTIVITY PROJECTS.
BUT AT THE SAME TIME, WE WILL BE ADDING GREENING, BUT WE DON'T HAVE THE PERCENTAGE UNTIL WE GET THE FULL DESIGN FROM THE ARCHITECT.
ONCE YOU BOARD APPROVED, IT WILL, UH, REQUIRE PROCUREMENT OF ARCHITECTS FOR THE DESIGN.
HOW COME? MANY OF THE PREVIOUS PROJECTS USUALLY COME WITH DESIGNS? IT WASN'T THE DESIGN.
DRAWINGS, HAND-DRAWN CONCEPT, OR SOMEBODY, UH, COME UP, CAME UP WITH A COMPUTER, UH, AIDED DESIGNS, BUT IT'S NOT, I CALLED IT DESIGN, BUT IT'S NOT DESIGN, IT'S CONCEPT DRAWINGS.
AT THE END, YEAH, THE DESIGN CAN BE COMPLETELY DIFFERENT.
SO WE DID, WHEN WE MEET WITH ARCHITECTS, WE REQUIRE, THESE ARE THE BOTTOM OF THE LINES WE NEED TO HAVE ON THIS SITE.
THEN THEY COME BACK WITH A FULL DESIGN.
SO IT'S KIND OF TOO EARLY PREMATURE TO SHARE HOW THE DESIGN WILL LOOK LIKE FOR EACH SITE.
I THINK EVEN JUST THE CONCEPT DESIGNS ARE REALLY HELPFUL TO GET A SENSE OF WHAT IS GONNA HAPPEN AT THE SCHOOL SITE.
UM, IS NATURE EXPLORER STILL INVOLVED IN THESE PROJECTS? THIS IS,
[01:35:01]
UH, YES.NATURE EXPLORER IS PART OF THE DESIGN.
AND I JUST, UM, I KNOW THAT THERE, THE RUBBER MATTING IS STILL BEING USED HEAVILY AT SCHOOLS.
I KNOW THAT THERE'S NOT REALLY A MOVEMENT YET TO SWITCH TO ENGINEERED WOOD FIBER, BUT IT'S JUST, IT'S AN UNFORTUNATE MATERIAL.
'CAUSE IT'S HOTTER THAN ASPHALT AND HOTTER THAN SYNTHETIC TURF.
UM, YOU KNOW, WHEN I TALK TO KIDS ABOUT IT, THEY'RE LIKE, IT MELTS MY SHOES ON HOT DAYS.
YOU KNOW, SO IT'S JUST UNFORTUNATE THAT IT'S CONTINUED TO BE USED, ESPECIALLY IN EARLY ED CENTERS WHEN THE KIDS ARE SPENDING A LOT OF THEIR DAY OUTSIDE.
UM, AND IT'S, YOU KNOW, IT'S JUST MAKING THE WHOLE AREA HOTTER AND, UH, ENGINEERED WOOD FIBER WOULD BE A PERFECT APPLICATION IN A PRESCHOOL SETTING, UH, SINCE THEY'RE SPENDING SO MUCH TIME OUTSIDE.
IT'S A SAFETY ELEMENT, BUT WE WILL, UH, TAKE A LOOK AT IT.
CONSIDER, YEAH, ENGINEER WOOD FIBER IS A DA APPROVED AND USED A LOT OF PLACES IN SCHOOL DISTRICTS IN LOS ANGELES, SO JUST NOT AN LUSD.
UM, SO, AND THEN ALSO THE SOLAR REFLECTIVE COATING.
IT SEEMS LIKE THERE'S STARTING TO ADD MORE AND MORE OF THAT.
I SAW THAT AT THE, IN THE PREVIOUS, UH, CLASSROOMS THAT YOU PRESENTED.
UM, AND JUST, YOU KNOW, I'VE, I'VE BEEN TO A LOT OF SCHOOL SITES WITH THE SOLAR REFLECTIVE COATING, AND IT'S REALLY BRIGHT, AND THE TEACHERS AND THE STUDENTS DON'T LIKE IT.
IT WAS BETTER TO HAVE THE HEAT FROM THE ASPHALT THAN THE BRIGHTNESS FROM THE SOLAR REFLECTIVE COATING.
SO, UM, I KNOW THERE'S A STUDY BEING DONE, AND I, I KNOW THAT WE'RE AWAITING THE RESULTS OF THAT, BUT I JUST THINK BETWEEN THE, THE DESIGNS THAT I SAW LAST TIME FOR THE CENTERS AND THE INCREASE IN SOLAR REFLECTIVE COATING AND THE RUBBER MATTING, I JUST, I, AND THESE KIDS ARE SPENDING A LOT OF TIME OUTSIDE JUST I NOT SEEING THE, LIKE, THE COOLING PRIORITIZATION ON THESE DESIGNS THAT THE KIDS NEED.
I FORGET, UH, MR. SULLIVAN, I'M CURIOUS AS TO WHETHER OR NOT THE GREENING ELEMENTS OF THESE PROJECTS WOULD HAVE A RESULT IN LOWERING THESE SCHOOLS ON THE PRIORITY LIST.
FOR THE OVERALL 30% GREENING, WE, THE DISTRICT'S GOAL IN GREENING IS TO ACHIEVE 30% GREENING.
SO WE DO HAVE A GREENING PROJECTS, BUT THIS IS NOT SPECIFICALLY TO INCREASE GREENING TO MEET 30% REQUIREMENT.
I MAYBE MISUNDERSTAND THE QUESTION.
UM, I, MY, MY QUESTION IS, IS WOULD THE ELEMENTS THAT ARE ACHIEVING SOME GREENING IN THESE PROJECTS HAVE THE EFFECT WHERE, BECAUSE I KNOW RIGHT NOW THERE SAID THERE'S, YOU KNOW, A LIST THAT EXISTS OF THE, THE PERCENTAGE OF GREEN SPACE ON SCHOOLS TRYING TO SET THE PRIORITY FOR WHICH SCHOOLS RECEIVE GREENING FIRST.
UM, YOU KNOW, AND TO GET TO THAT 30% TARGET, WOULD THE ELEMENTS THAT ADD SOME GREENING IN THESE PROJECTS, MOVE THOSE SCHOOLS DOWN THAT LIST? UH, THE SELECTION OF EECS ARE COMING FROM THE EEC, UH, ENTITY WHEN WE MAKE THE SELECTION.
SO WE DON'T SELECT THE EEC SITES TO MOVE FORWARD FOR THESE PROJECTS.
I'M NOT SURE, RENEE, IF YOU ARE CONSIDERING THE, UH, SCREENING.
SO WHEN WE INITIALLY STARTED, UM, THE ORDER OF WHICH THESE PROJECTS WERE GOING TO BE COMPLETED, AND IT WAS BASED ON LOCATION AND CLOSENESS TO PARKS IN THE AREA, AND, UM, THE ABILITY TO BE OUTSIDE FOR CHILDREN TO BE OUTSIDE AFTER SCHOOL.
SO THEY WERE RANKED, UM, BASED ON THE PROXIMITY TO PARKS.
SO THIS IS WHERE WE ARE ON THE LIST.
THIS IS THE DIFF THE BOTTOM PART OF THE LIST.
UM, THESE ARE, UM, WHAT YOU'RE, WHAT THEY'RE CALLING MID, MID MINI MODIFICATIONS, UM, BECAUSE OF THE, I DON'T KNOW WHAT YOU WOULD CALL IT, BECAUSE OF THE FACILITY ITSELF.
THEY HAVE THE UNDERGROUND PARKING, SO IT'S A MINI MODIFICATION, BUT IT WASN'T PART OF THE 30% GREETING.
THIS WAS PART OF OUR OUTDOOR CLASSROOM BECAUSE OUR CHILDREN DO SPEND A LOT OF TIME OUTSIDE AND GREETING IS INCLUDED, BUT I DON'T KNOW THAT IT'S THE 30%.
I, I, I WOULD CLARIFY THE QUESTION.
I THINK, AND I GOT IT PERFECTLY AND I THINK YOU'RE ANSWERING IT, BUT YOU KNOW, YOU HAVE, YOU STATED IT WELL.
SO YOU HAVE THIS PRIORITY LIST THAT SITES HAVE A HIGHER PRIORITY BECAUSE OF THEIR ADJACENCY OR NOT BEING ADJACENT TO GREEN SPACES, PUBLIC GREEN SPACES, PARKS, AND SO FORTH.
THIS IS ALSO EARLY EDUCATION, WHICH IS ANOTHER SUBCATEGORY, RIGHT? SO YOU'RE CREATING OUTDOOR CLASSROOMS FOR THEM.
BUT THE QUESTION WAS, AND I THINK YOU ANSWERED IT, IS THAT THE WORK THAT'S DONE HERE, WHICH COULD CONTRIBUTE TO SOME OF THE 30% NEED ON THE, ON THE CAMPUS, DOESN'T CHANGE THE PRIORITY OF THE OTHER OF THE SITES THAT HAVE ALREADY BEEN ESTABLISHED.
JUST BECAUSE THIS WORK HAS BEEN DONE, THAT PRIORITY, WHICH COULD BE ANOTHER PROJECT RIGHT AFTER THIS COULD BE NEXT MEETING, YOU'LL HAVE
[01:40:01]
ONE ON THE SAME SITE THAT NOW MEETS THE GREENING REQUIREMENTS.THAT'S NOT THE, THAT'S NOT AFFECTING IT.
IS THAT CORRECT? UH, THEY'RE NOT, YEAH.
OUR GOAL FOR EARLY ED, EEC, ALL THIS PROJECT IS NOT TO GO MEET ACCOMPLISHED 30%, BUT WE ARE GETTING THERE.
IT CAN ADD TO THE CONTRIBUTION TO IT.
I, I THINK THAT'S, WE GOT THE ANSWER.
ANY OTHER QUESTIONS, MR. LEWIS? YEAH, I, I WOULD LOVE TO KNOW THE SQUARE FOOTAGE OF THESE PROJECTS.
AND I JUST, YOU KNOW, A LOT OF TIMES AT SCHOOL SITES, AT ELEMENTARY SCHOOLS, THE 30%, IT'S HARD TO REACH THAT 30% BECAUSE THE SCHOOL SITE IS ON THE SMALLER SIDE, OR YOU HAVE PLAYSTATION, YOU HAVE YOUR PLAYSTATIONS MANDATED PLAYSTATIONS THAT YOU'RE TRYING TO FILL.
SO IT WAS JUST HARD TO HAVE THE GREENING AND THE PLAYSTATIONS.
BUT I MEAN, AN EARLY ED CENTER, YOU DON'T REALLY HAVE THE PLAYSTATION MANDATE, RIGHT? YOU'RE NOT RESTRICTED BY THAT.
SO I GUESS I'M, I'M LOOKING AT $1.8 MILLION AND YOU'RE NOT REACHING 30% GREEN.
AND I WANNA KNOW HOW BIG THIS PROJECT IS AND WHY IT SEEMS LIKE A LOT OF MONEY FOR NOT REACHING 30% GREEN.
AND WHAT ARE WE PAYING FOR? I THINK, GO AHEAD.
I'M THE CHIEF FACILITY EXECUTIVE.
SO I JUST WANTED TO, UH, BACK UP AND PROVIDE MORE CONTEXT AROUND THE 30% GREETING, ESPECIALLY FOR OUR NEW MEMBER.
UM, THE BOARD PASSED A RESOLUTION ASKING THE DISTRICT TO PRIORITIZE ELEMENTARY SCHOOLS THAT HAVE LESS THAN THREE PER, UH, 10% GREEN SPACE FOR THE OVERALL OUTDOOR AREAS OF THEIR CAMPUSES.
AND THE DISTRICT DEVELOP A GREENING INDEX AND IT LISTS ALL OF THOSE ELEMENTARY SCHOOLS IN A RANKED ORDER BY THE PERCENTAGE OF GREEN SPACE THAT THEY HAVE IN WHAT WE DEFINED AS THEIR SCHOOL YARD.
AND THEIR SCHOOL YARD IS, UH, SPECIFIC AREAS OF THE OUTDOOR SPACES THAT DON'T INCLUDE, LIKE PARKING OR SLOPED AREAS THAT KIDS CAN'T, UM, ACCESS.
SO THAT WE'RE WORKING WITH THE SAME DEFINITION ACROSS ALL OF OUR SCHOOLS.
OUR EECS ARE DIFFERENT BECAUSE THEY DON'T HAVE THE TYPE OF SCHOOL YARDS THAT ELEMENTARY SCHOOLS HAVE.
TYPICAL ELEMENTARY SCHOOL HAS QUITE A LARGE SCHOOL YARD, HAS PLACES BETWEEN BUILDINGS, HAS PLACES FOR OUTDOOR EATING, HAS, UH, PLACES FOR RECREATION AS WELL AS QUAD AREAS, ET CETERA.
OUR E EECS ARE VERY DIFFERENT.
YOU HAVE A CLUSTER OF MAYBE ONE OR TWO BUILDINGS, TYPICALLY ONE, AND THEN ONE OUTDOOR SPACE.
SO OFTENTIMES THESE PROJECTS DO MUCH MORE THAN 30% BECAUSE IT IS JUST ONE SPACE THAT WE'RE LOOKING TO GREEN.
WE HAVEN'T DETERMINED THE AMOUNT OF GREEN SPACE BECAUSE WE'RE BRINGING THIS PROJECT, 'CAUSE WE HAVEN'T EVEN STARTED DESIGN.
SO WE'RE HERE WITH THIS PROJECT TODAY TO GET APPROVAL THAT THEN WOULD ALLOW US TO HIRE THE ARCHITECT AND THE LANDSCAPE ARCHITECTS WHO ARE GOING TO PROGRAM THESE SPACES.
THE OTHER DIFFERENCE BETWEEN EECS AND ELEMENTARY SCHOOLS IS THAT THE PROGRAM THAT EARLY EDUCATION IS DOING WITH THESE OUTDOOR AREAS IS A VERY SPECIFIC INSTRUCTIONAL PROGRAM WHERE THOSE OUTDOOR AREAS ACTUALLY HAVE, UM, SPECIFIC FUNCTIONS.
AND THE TEACHERS ARE TRAINED IN HOW TO, UM, OVERLAP THE CURRICULUM THAT THEY'RE DOING WITH THEIR STUDENTS WITH THE OUTDOOR AREAS.
SO FOR EXAMPLE, THERE'S LIKE A WATER PLAY AREA OR A MUD PLAY AREA, OR A BALANCING AREA.
AND THE TEACHERS DO THAT, UNLIKE OUR ELEMENTARY SCHOOLS, WHERE WE REALLY HAVE, UM, AREAS WHERE KIDS HAVE HARD COURT OR HARD, UM, SURFACES FOR BASKETBALL HANDBALL.
AND THEN WE HAVE GREENING AREAS WITH TREE AND SHADES, BUT NOT NECESSARILY THE PROGRAM SPACES THAT ARE WHAT CONSTITUTE THESE OUTDOOR CLASSROOMS. THAT IS BASED ON THE NATURE EXPLORER MODEL OF BRINGING IN NATURE EDUCATION WITH EARLY EDUCATION.
SO I HOPE THAT ANSWERS THE QUESTION OF HOW ARE THESE SITES PRIORITIZED? IT'S DIFFERENT FROM OUR ELEMENTARY SCHOOLS.
AND WHY YOU'RE NOT SEEING A CONCEPT DESIGN IS BECAUSE WE HAVEN'T HIRED AN ARCHITECT TO DO THIS DESIGN.
ANY OTHER QUESTIONS FROM ANY OTHER MEMBERS? OKAY, WITH THAT, IS THERE A MOTION GOING ONCE MOVE THAT WE APPROVE THESE ITEMS? SECOND.
[01:45:01]
UH, COMM, UH, UH, MEMBER CAMPBELL.SECOND BY, UH, LURTON MUELLER.
CAN YOU CALL FOR THE VOTE? THANK YOU, MR. CHAIR MEMBERS, THIS IS THE VOTE ON AGENDA ITEM NUMBER SEVEN THREE, EARLY EDUCATION CENTER, OUTDOOR CLASSROOM PROJECTS.
I NEED, I WOULD LIKE TO RETURN TO PREVIOUS PRESENTATIONS WHEN THERE'S ALWAYS A CONCEPT DRAWING AND A MORE DETAILED DESCRIPTION, SQUARE FOOTAGE OF THE PROJECTS.
MR. SULLIVAN? YES, MR. MCFARLAND? AYE.
THE RESOLUTION TO RECOMMEND THE PROJECTS IS ADOPTED WITH NINE AFFIRMATIVE VOTES.
YOU KNOW, STAFF, REALLY QUICKLY, I DON'T KNOW IF I FELL ASLEEP.
UM, OR MAYBE IT'S BECAUSE OF THE, UH, IMPENDING, UH, AGENDA CHANGE.
DID WE VOTE ON, ON ITEM SIX, THE 30 CRITICAL REPLACEMENTS? YES, WE DID.
OKAY, I'LL CHECK YOUR, UH, I I DIDN'T WRITE IT DOWN.
UM, WHAT WE HAVE, MR. CHO BACK AGAIN, UH, MR. SULLIVAN, Y YOU'RE GONNA LEARN THAT MR. CHO JUST SHOULD BE A COMMITTEE MEMBER.
HE'S HERE MOST OF THE TIME ANYWAY.
[8. 18 Board District Priority and Region Priority Projects and Amend the Facilities Services Division Strategic Execution Plan to Incorporate Therein ]
EIGHT, UH, 18 BOARD, DISTRICT AND REGIONAL PRIORITY PROJECTS.BY THE WAY, MR. SULLIVAN, I MENTIONED THIS BEFORE.
YOU ARE JOINING THE BEST BOC TEAM IN CALIFORNIA,
IT'S A GIVE AND TAKE HERE, ISN'T IT? SO IN NOVEMBER, P-O-C-P-O-E, WE HAVE 18 BDP AND RP PROJECTS, BOARD DISTRICT PRIORITY AND REGION PRIORITY PROJECTS.
AND I, I JUST WANTED TO GIVE YOU ALWAYS THE BREAKDOWN SO THAT YOU KNOW, UH, HOW MANY PROJECTS ARE IN WHAT CATEGORY.
THERE ARE THREE FENCING PROJECTS.
WE HAVE 10 FURNITURE SUPPORTING PROJECTS IN VARIOUS UH, SITES.
THEN WE HAVE TWO MARQUEE PROJECTS.
LINE NUMBER ITEM TWO AND FOUR, THEN TWO TECHNOLOGY PROJECTS, THREE AND 16.
THE OTHER ONE IS TO PROVIDE PROMETHEAN BOARDS.
AND THE LASTLY, WE HAVE ONE VIDEO CAMERA, UH, INSTALLATION PROJECTS.
TOTAL VALUE IS LITTLE OVER $1.1 MILLION.
AND I DO NOT HAVE ANY OTHER DETAILS SLIDES FOR EACH PROJECTS, BUT IF YOU HAVE ANY QUESTION ON ANY ITEM, I CAN TRY TO GIVE YOU AN ANSWER.
ANY QUESTIONS? MR. SULLIVAN? I I HAVE TO ASK, UM, HOW MANY TVS DOES ALMOST $30,000 PROVIDE THIS LIBRARY? THAT'S THE LINE NUMBER.
CAN YOU HANG ON? IT'S NUMBER 16, ITEM NUMBER THREE, I BELIEVE.
OH, SO THOSE ARE, UH, FOR THE LIBRARY, UH, WE ARE PROVIDING 6 85 INCH SMART TVS IN THE LIBRARY.
TV ALONE IS $10,000 FOR SIX OF THEM.
BUT BUILDING THE ELECTRICAL LINE AND INFRASTRUCTURE THROUGH THE WALL AND BUILDING THOSE, UH, LABOR IS ABOUT $16,000.
AND THERE'S A RESERVE OF $2,700 TO MAKE $29,000.
ANY OTHER QUESTIONS, MR. MCFARLAND? SO, UM, I'M LOOKING AND I SEE THAT, UM, OF THESE 18 PROJECTS, THERE ARE NONE THAT ARE IN BOARD DISTRICT ONE AND THE INFORMATION THAT WE HAVE IN, IN OUR, UM, FOR THE BOC, THE, THE FINANCIAL DATA SHOWS THAT BOARD DISTRICT ONE HAS 12 ACTIVE PROJECTS OUT OF 285 AND THEY CURRENTLY HAVE OVER 4 MILLION IN AVAILABLE FUNDS.
WOULD YOU BE ABLE TO SORT OF EXPLAIN WHY THERE ARE SO FEW PROJECTS IN BOARD DISTRICT ONE, IS IT THAT THERE ARE NOT ENOUGH PROJECTS, ENOUGH NEED ENOUGH IDEAS? IS THERE A SAVING FOR SOMETHING BIGGER? IS THERE, DO YOU HAPPEN TO KNOW? WHY SHOULD I ASK? THAT'S
[01:50:01]
A GOOD BOARD DISTRICT ONE.UH, WE DO MEET WITH BOARD DISTRICT AND THEIR STAFF REGULARLY TO REVIEW PROJECTS.
DENISE IS OUR PROGRAM MANAGER WHO MEETS WITH THE BOARD DISTRICT STAFF REGULARLY TO COME UP WITH THE PROJECTS.
WELL, THE SOURCE IS DISCRETIONARY, SO IT'S REALLY UP TO THE BOARD MEMBERS TO DECIDE, YOU KNOW, HOW THEY LIKE TO SPEND THEIR MONEY.
UM, MANY OF THE REQUESTS THAT HAVE BEEN COMING FROM THE BOARD DISTRICT ONE OFFICE HAVE BEEN, UM, AT SCHOOLS THAT THE REGION SUPERINTENDENT IN THE SOUTH HAS ALSO BEEN, UH, ASSISTING WITH SUPPORTING.
SO WE'LL SEE SOME REGION SOUTH, UH, REQUESTS THAT ARE A LITTLE BIT LARGER.
AND THEN THEY'RE CO-SPONSORING SOME OF THOSE REQUESTS.
SO THEY WON'T COME IN AS A BOARD DISTRICT ONE PROJECT, BUT THEY'LL PROBABLY COME IN AS A REGION SOUTH PROJECT.
SO EACH BOARD DISTRICT AND EACH REGIONAL SUPERINTENDENT HAVE DIFFERENT STRATEGIES ON, YOU KNOW, HOW THEY LIKE TO USE THEIR FUNDS.
ALSO, BOARD DISTRICT ONE, BOARD MEMBER, SHE LET, SHE IS, UM, NEW-ISH, RIGHT? SO SHE'S HAVING HER STAFF VISIT EACH OF THE CAMPUSES AND COMPILING LISTS OF, OF NEEDS.
SO WE'VE SHARED, YOU KNOW, A LIST OF IDEAS AND UH, SHE'LL PROBABLY, YOU KNOW, AS WE, AS WE CONTINUE OUR MEETINGS, SHE'LL BE SHARING MORE OF THE CONCERNS THAT SHE'D LIKE TO FUND WITH HER FUNDS.
ANY OTHER QUESTIONS FROM ANY OTHER MEMBERS? NO, WITHOUT, IS THERE A MOTION THEN PLEASE? OUR CALLING FOR THE MOTION GOING ONCE I MOVE, UH, IS THERE A SECOND? I'LL SECOND.
UH, STAFF, CAN YOU PLEASE CALL FOR THE VOTE? I'M SORRY, WHO MOVED THE ITEM? I, I, I MOVED IT.
THERE'S TOO MUCH SILENCE IN THE ROOM.
AND MR. SULLIVAN WAS NUMBER TWO.
THANK YOU FOR THAT CLARIFICATION.
MEMBERS, THIS IS THE VOTE TO ADOPT THE RESOLUTION RECOMMENDING 18 BOARD, DISTRICT, AND REGION PRIORITY PROJECTS.
MR. HAMNER AYE RESOLUTION IS ADOPTED WITH 10 AFFIRMATIVE VOTES.
UM, I'VE BEEN ASKED TO, UH, CONFIRM FROM STAFF AND STAFF THAT WE FLIP ITEMS NINE AND 10.
[10. Six Accessibility Enhancement Projects and Amend the Facilities Services Division Strategic Execution Plan to Incorporate Therein]
ITEM NUMBER 10 IS THE SIX ACCESSIBILITY ENHANCEMENT PROJECTS.AND THIS WILL BE PRESENTED BY MR. ISAM.
YEAH, I THINK WE CAN SAY AFTERNOON NOW.
UM, THANK YOU FOR THIS OPPORTUNITY TO, UM, PROVIDE THE SIX SUCCESS ACCESSIBILITY ENHANCEMENT PROJECTS.
MY NAME IS ASAM DUL, I'M THE DIRECTOR FOR FACILITIES, UH, PLANNING AND DEVELOPMENT, UM, HERE AT THE DISTRICT.
UM, SO TODAY WE'LL BE WALKING THROUGH SIX ACCESSIBILITY ENHANCEMENT PROJECTS.
UM, JUST BY WAY OF BACKGROUND, AND YOU'VE SEEN THESE TYPES OF PROJECTS BEFORE, EXCEPT FOR YOU, MR. SULLIVAN.
UM, BUT IN GENERAL WE, I'D LIKE TO GIVE A LITTLE BIT OF BACKGROUND ABOUT THE A DA PROGRAM ITSELF, AND YOU'LL HEAR FROM MR. KEN ARRINGTON FROM OUR A DA COMPLIANCE, UH, GROUP SHORTLY AFTER ME IN A LOT MORE DETAIL IN TERMS OF THE OVERALL BACKGROUND OF, UM, THE ACCESSIBILITY PROGRAM THAT WE HAVE HERE AT THE DISTRICT AND THE FACILITIES IMPROVEMENTS THAT WE'RE MAKING.
UM, BUT SO, UM, KIND OF A HIGH LEVEL OVERVIEW IS BACK IN OCTOBER OF 2017, THE BOARD APPROVED THE SELF, UH, EVALUATION AND TRANSITION PLAN THAT, UM, ULTIMATELY HAD US ASSIGNING, UM, ONE OF THREE DIFFERENT LEVELS OF ACCESSIBILITY TO OUR SCHOOL SITES, UM, TO DETERMINE WHAT TYPE OF LEVEL OF ACCESSIBILITY THAT THEY, UM, SHOULD HAVE, UM, AND HOW WE SHOULD MOVE FORWARD WITH BRINGING IN FACILITIES IMPROVEMENTS TO GET THEM TO THAT LEVEL.
AND SO THAT LEVEL OF AS, UH, ASSESSMENT WAS ULTIMATELY PRIORITIZED AND BASED OFF OF MULTIPLE FACTORS, INCLUDING THE SCHOOL PROGRAMS THAT WERE ON THE CAMPUS, MATRICULATION PATTERNS, THE FEEDER PATTERNS FROM THE SCHOOLS AROUND IT, GEOGRAPHIC LOCATION,
[01:55:01]
UM, ET CETERA.AND SO THOSE THREE DIFFERENT LEVELS OF ACCESSIBILITY, UM, THAT WE STRIVE FOR.
NUMBER ONE, CATEGORY ONE WOULD BE, UM, ONE A, WHICH IS FULL ACCESSIBILITY.
EVERYTHING THROUGHOUT THE CAMPUS, ALL, UH, THE ENTIRE CAMPUS ITSELF IS ACCESSIBLE.
UM, ONE B WOULD BE A HIGH ACCESSIBILITY SCHOOL, WHICH WOULD BE, UM, SIMILAR TO THE ONE A EXCEPT WITH SOME ALTERED, UM, LIMITED EXCEPTIONS.
AND THEN CATEGORY TWO IS WHERE WE, WHAT WE CALL PROGRAM ACCESSIBILITY, WHERE WE HAVE THE CORE SPACES SUCH AS FOOD SERVICES, MULTIPURPOSE ROOMS, ET CETERA, THAT ARE ALL ACCESSIBLE, UM, UH, THROUGHOUT THE CAMPUS AS WELL AS ALL PROGRAMS, UM, THROUGHOUT THE CAMPUS ARE ALSO ACCESSIBLE.
UM, SO STUDENTS SHOULD HAVE ACCESS TO ALL OF THE VARIOUS PROGRAMS THROUGHOUT THE SCHOOL.
AND THEN CATEGORY THREE BEING A BASIC LEVEL OF ACCESS THAT WOULD BE PROVIDED FOR OUR CORE BUILDINGS AND CERTAIN COMMON AREAS AS WELL.
UM, AND SO THE, UH, THE PROJECTS THAT WE BRING FORWARD ARE REALLY DEVELOPED FOR THOSE SCHOOLS THAT HAVE NOT MET THERE LEVEL THAT WE HAVE INDICATED THAT THEY SHOULD BE AT.
AND SO WE BRING, CONTINUE TO BRING FORWARD PROJECTS TO GET OUR CAMPUSES UP TO THE LEVEL THAT WE ASSIGN THEM.
SO TODAY I'M BRINGING FORWARD SIX PROJECTS, AND YOU CAN SEE THIS MAP THAT BREAKS OUT THE DIFFERENT AREAS.
I'VE GOT CALLAHAN ELEMENTARY SCHOOL, FROST MIDDLE SCHOOL, BOTH IN THE VALLEY, UH, PORTOLA CHARTER MIDDLE SCHOOL, UM, IN, UH, POOR DISTRICT FOUR REGION, NORTH VINTAGE, UM, ELEMENTARY SCHOOL, DEL LAMO ELEMENTARY SCHOOL, AND FIGUEROA ELEMENTARY SCHOOL.
THE, UM, TOTAL PROJECT, UH, BUDGETS FOR ALL OF THESE CAMPUSES ARE, UM, $55 MILLION.
YOU CAN SEE THESE ARE ALL CATEGORY TWO.
SO WE'RE STRIVING TO GET TO A CATEGORY TWO LEVEL OF ACCESSIBILITY FOR ALL OF THESE CAMPUSES.
UM, AND YOU CAN SEE THE BREAKDOWN THERE AND I'LL GET INTO A LITTLE BIT MORE DETAIL IN A FEW MINUTES ON WHICH EACH PROJECT WE'LL BE BRINGING THESE PROJECTS.
UM, IN TERMS OF JUST GENERAL INFORMATION, WE LIKE TO SHARE THAT, YOU KNOW, THE STUDENT ENROLLMENT.
SO YOU CAN SEE THE ENROLLMENT THROUGHOUT, UM, AS WELL AS THE INDIVIDUAL BUDGETS.
UM, WE DO PROVIDE AS WAY OF JUST INFORMATION, THE TOTAL NUMBER OF ACRES ON THE CAMPUS.
SO WHAT IS THAT SITE SIZE? AND THE REASON THAT'S IMPORTANT IS BECAUSE AS WE PROVIDE ACCESSIBILITY THROUGHOUT AND PATHS OF TRAVEL THROUGHOUT THE CAMPUS, UM, OBVIOUSLY THE BIGGER THE CAMPUS, THE MORE PATHS OF TRAVEL AND THE MORE, UH, SITE WORK WE'LL HAVE TO DO AS WELL AS THE BUILDING AREA, UM, THROUGHOUT THE CAMPUS SO THAT YOU HAVE A GENERAL IDEA OF HOW MUCH BUILDING SQUARE FOOTAGE THERE IS.
IF YOU ADDED UP ALL OF THE DIFFERENT BUILDINGS.
'CAUSE WE GO IN AND DO PROVIDE ACCESSIBILITY THROUGHOUT THE BUILDINGS THEMSELVES, UM, BY WAY OF RESTROOMS AS WELL AS PASSIVE TRAVEL, UM, IN TERMS OF STUDENT ELIGIBILITY.
SO THE, THIS, UM, SLIDE ULTIMATELY, UM, PROVIDES INFORMATION ON THE DIFFERENT LEVELS OF, UM, DISABILITIES THAT THE STUDENTS, UM, A SNAPSHOT AND TIME HAVE ON THE CAMPUS AND THE DIFFERENT TYPES OF DISABILITIES.
JUST TO GIVE YOU A GENERAL IDEA, UM, SOME OF THESE, UH, OF WHAT THE, UM, CURRENT STUDENT POPULATION MIGHT ENTAIL IN REGARDS TO DISABILITIES.
SO I'M GONNA WALK THROUGH, UM, PRETTY QUICKLY THE, UM, EACH OF THE PROJECTS OF CALLAHAN ELEMENTARY SCHOOL.
UM, THIS IS A $6.2 MILLION PROJECT.
YOU CAN SEE THE BREAKDOWN IN TERMS OF THE PERCENTAGE.
THIS INCLUDES, UM, GENERAL ACCESSIBILITY THROUGHOUT 11 DIFFERENT BUILDINGS.
IT INCLUDES EIGHT PATHS OF TRAVEL, RESTROOMS, DRINKING FOUNTAINS, UM, NEW STAGE LIFT AT THE MULTIPURPOSE ROOM SLASH AUDITORIUM, UM, AND OTHER ACCESSIBILITY ENHANCEMENTS AS NEEDED.
UM, WE ANTICIPATE THAT THE CONSTRUCTION WOULD START IN THE FIRST QUARTER OF 2028 AND BE COMPLETED BY THE THIRD QUARTER OF 2029.
THAT'S AS SOON AS WE, UM, GET BOARD APPROVAL.
WE MOVE FORWARD WITH OUR DESIGN.
WE HAVE TO GO TO THE DIVISION OF STATE ARCHITECT, WE THEN BID THE PROJECT AND THEN OBVIOUSLY CONSTRUCTION IS NEXT.
AND THIS SCHOOL IS A TK THROUGH FIFTH GRADE WITH APPROXIMATELY 477 STUDENTS FOR THE 24 25 SCHOOL YEAR DEL LAMO ELEMENTARY SCHOOL.
UM, THE GENERAL SCOPE, UM, IMPACTS ABOUT 14 BUILDINGS, UM, AND INCLUDES PATH OF TRAVEL, RESTROOMS, DRINKING FOUNTAINS, ET CETERA.
AND YOU CAN SEE THE NUMBERS THERE.
UH, APPROXIMATE BUDGET, UH, IS SEVEN, OH, NOT APPROXIMATE, BUT THE ACTUAL BUDGET IS $7.2 MILLION, UM, WITH A BREAKDOWN SIMILAR TO THE OTHER PROJECT.
THE CONSTRUCTION SCHEDULE IS THE SAME FIRST QUARTER OF 28 TO THE THIRD QUARTER OF 29.
AND THE STUDENT ENROLLMENT AT THIS CAMPUS IS 282 FOR TK THROUGH FIFTH GRADE.
UM, THIS CAMPUS, WE'VE LOOKED AT THEIR ENROLLMENT AND IT'S RELATIVELY STABLE THROUGHOUT THE LAST YEARS AND I THINK YOU HAVE THAT INFORMATION AS WELL.
FIGUEROA ELEMENTARY SCHOOL, THIS IS AN $8 MILLION PROJECT, UM, IN FIVE DIFFERENT BUILDINGS.
AND THE SITE WORK AROUND, UM, INCLUDES PATH OF TRAVEL, RESTROOMS, UM, ET CETERA.
UM, SIMILAR TO THE PREVIOUS PROJECT, THIS IS AN $8 MILLION PROJECT, UM, THAT IS ANTICIPATED TO START IN THE FIRST QUARTER OF 2028.
AND CONSTRUCTION COMPLETED IN THE THIRD QUARTER OF 29.
AND THIS, UM, SCHOOL IS TK THROUGH FIFTH WITH 400 STUDENTS, UM, IN THE LAST CALENDAR YEAR, ROSS MIDDLE SCHOOL.
[02:00:01]
UM, THIS IS, UM, A 10 MILLION, UH, DOLLARS PROJECT, SIMILAR TYPE OF WORK.AND YOU CAN SEE THE BREAKDOWN OF THE, THE SCOPE.
OBVIOUSLY IT'S A MUCH LARGER PROJECT AT 10.5 MILLION.
SIMILAR SCHEDULE, UH, APPROXIMATELY 1500 STUDENTS IN SIXTH THROUGH EIGHTH GRADES OR TOLA MIDDLE SCHOOL.
THIS IS THE LARGEST OF THE, UM, GROUP, WHICH IS AT $17 MILLION.
AND YOU CAN SEE THE SCOPE OF WORK, UM, WHICH INCLUDES 59 PATHS OF TRAVEL, UM, 12 RESTROOMS, DRINKING FOUNTAINS.
SO THIS JUST HAS, UH, DUE TO THE SITE SIZE AND THEN SQUARE FOOTAGE OF THE BUILDINGS HAS A LOT MORE WORK, UM, IN TERMS OF ACCESSIBILITY THROUGHOUT THIS CAMPUS.
AND THIS SCHOOL HAS, UM, APPROXIMATELY 1500 STUDENTS IN SIXTH THROUGH EIGHTH GRADE.
AND LAST BUT NOT LEAST IS VINTAGE ELEMENTARY SCHOOL.
UM, THIS IS A $5 MILLION PROJECT.
UM, THIS WILL INCLUDE PATH OF TRAVEL, RESTROOMS, UM, ET CETERA.
AND THERE ARE 727 STUDENTS IN THE LAST SCHOOL YEAR FOR KINDERGARTEN THROUGH FIFTH GRADE.
SO WITH THAT, I WILL OPEN IT UP TO ANY QUESTIONS.
UH, ANY QUESTIONS OF MR. DDU? YES, MS. LEWIS.
UM, I JUST HAVE A QUICK CLARIFYING QUESTION.
WHEN YOU HAVE THE CATEGORY OVERVIEW SLIDE, THEY'RE AT A TWO OR YOU WANNA BRING THEM TO A TWO? WE WANNA BRING THEM TO A TOO.
SO ULTIMATELY WE'VE DESIGNATED THEM AS NEEDING TO BE UP TO A LEVEL TWO.
AND SO THESE PROJECTS WILL BRING THEM TO A LEVEL TWO.
AND WHAT, ARE THEY ALL AT A CURRENT THE SAME LEVEL OR THEY'RE ALL, WHAT NUMBER ARE THEY CURRENTLY AT? I DON'T BELIEVE WE GIVE THEM A, A RANKING NECESSARILY, BUT I'M GONNA ASK, UH, MR. KEN ARRINGTON TO COME UP 'CAUSE HE CAN PROBABLY BETTER EXPLAIN THAT.
UM, CURRENTLY THERE IS NO, YOU KNOW, LEVEL, UM, ESSENTIALLY THESE PROJECTS JUST HAVE BARRIERS THAT ARE LIMITING ACCESSIBILITY.
SO AT THIS POINT IN TIME, WE'RE CLASSIFYING THE LEVEL, YOU KNOW, THE CATEGORY ONE TWOS AND THREES, UM, FOR THE LEVEL OF ACCESSIBILITY THAT WE WANT TO BRING THEM UP TO.
SO, UM, AT THIS POINT IN TIME, IT'S JUST THAT THERE'S BARRIERS THAT WE WANT TO ELIMINATE, UM, ELIMINATE AND BRING THEM UP TO COMPLIANCE.
ANY OTHER QUESTIONS FROM ANY OTHER MEMBERS? I GOT A QUICK ONE.
UM, MR. DU, IF YOU DON'T MIND, IT'S DEL AMO ELEMENTARY SCHOOL.
I, AND IT'S NOT QUESTIONING THE NEED TO DO IT, BUT I'M QUESTIONING 200 AND WHAT'S THE NORMAL ENROLLMENT? 282 IS WHAT'S LISTED RIGHT NOW, YOU KNOW, AT A, AT ABOUT A $7 MILLION PROJECT.
SO I'M LOOKING AT A COMPARATIVE NUMBERS AND SO FORTH.
SO IN TERMS OF COMPARATIVE TO OTHER ELEMENTARY SCHOOLS WITHIN THE DISTRICT, WHAT'S THE CAPACITY? TWO 30? OH, THE CAPACITY? UM, THAT IS A GOOD QUESTION.
MAYBE IF I, UH, I WAS IN THE RESTROOM WHEN HE WAS DOING IT.
IT'S HERE AT THE BOTTOM IN YOUR DATA.
EVEN SHE KNOWS WHERE IT IS FASTER THAN YOU DO.
AND YOU WROTE THIS REPORT? I
THERE, IT LOOKS LIKE THERE'S THREE HUNDRED THIRTY, THREE HUNDRED AND THIRTY THREE STUDENT CAPACITY AT THE SCHOOL.
SO, YOU KNOW, WE'RE AT WHAT WE ARE AT 85% CAPACITY.
85, WELL, 282 DIVIDED BY THREE.
NOT DO THAT MATH ON MY HEAD, BUT I'LL DO THE MATH AND, AND ALIX WILL GET ME AGAIN, HAVE TO DO IT IN THE RIGHT.
I HAVE TO DO IT IN THE RIGHT CONTEXT, BUT, UH, YEAH.
UH, ANY, AGAIN, ANY FOLLOW UPS? ANYTHING? I, I'LL JUST SAY THIS FOR RIGHT NOW, MR. UH, ARRINGTON IS HERE.
HE'S GONNA MAKE A PRESENTATION.
IF YOU WANT TO HEAR HIM BEFORE WE VOTE, WE CAN DO THAT AS WELL, I THINK RIGHT? OR SHOULD, ARE THEY TWO SEPARATE? THEY'RE THEY'RE SEPARATE ITEMS. YEAH, I KNOW THEY'RE, MR ONE'S A VOTING ITEM.
IT WAS, IT WAS ORIGINALLY SEEING THAT MR. ARRINGTON'S PRESENTATION WOULD BE A GOOD FOUNDATION FOR CONSIDERING THE ACCESS ACCESSIBILITY ENHANCEMENT PROJECTS.
WE ARE A LITTLE BIT CONCERNED ABOUT THE TIME, SO THAT'S RIGHT.
THAT'S WHY WE DID, WE WANTED TO DO OUR BUSINESS IN TERMS OF VOTING PROJECTS WHILE WE STILL HAD QUORUM.
AND, UH, THAT WAS THE IDEA OF SO IF'S.
IF THERE'S NOT A CONCERN, WE'LL JUST KEEP IT AS IT IS AND WE CAN, I'LL JUST ASK MY QUESTION.
SO MR. MCFARLAND HAS A QUESTION.
SO OF THE PROJECTS THAT ARE UNRANKED THAT NEED ATTENTION, UM, ABOUT HOW MANY OF THEM ARE THERE AND HOW ARE THEY PRIORITIZED? VERY GOOD QUESTION.
I'M, I'M GOING TO, UM, LET KEN ANSWER THAT AS WELL.
SO THAT PROBABLY GOES MORE TO MY, MY PRESENTATION, UM, A LITTLE BIT.
[02:05:01]
UH, WELL NEXT, BUT, UM, TO BRIEFLY GO OVER IT REAL QUICK, JUST TO GIVE YOU AN IDEA, UM, THE, WE HAVE 18 DIFFERENT, UM, UH, SPECIFIC, YOU KNOW, ITEMS, BUT SOME KEY FACTORS, UM, WOULD BE DISABILITY NEEDS OF STUDENTS AND FAMILIES, UH, ACCESSIBILITY ACROSS ALL GRADE LEVELS WITHIN THE, UH, WITHIN THE DISTRICT, UH, VARIETY OF SCHOOL, UH, PROGRAMS, UM, THROUGHOUT THE DISTRICT.SPECIALIZED COURSES AND UNIQUE INSTRUCTIONAL APPROACHES THROUGHOUT THE DISTRICT.
UH, SCHOOL AND COMMUNITY EVENT USE.
SO LIKE AFTERSCHOOL PROGRAMS, IT COULD BE, UH, A YSO, UH, USE ON OUR CAMPUS, THAT KIND OF THING.
UM, UH, LOCATION FEEDER PATTERNS.
YOU'VE HEARD US TALK ABOUT FEEDER PATTERNS WITHIN THE LOCAL REGIONS AND STUFF, HOW WE'RE TRYING TO CLUSTER OUR SCHOOLS WITH AND ACCESSIBILITY, UH, COMMUNITY RULE ROLES.
UM, WHAT I MEAN BY THAT IS LIKE POLLING PLACES AND EMERGENCY SHELTERS.
SO OUR CAMPUSES ARE IDENTIFIED BY AMERICAN RED CROSS AND BY THE COUNTY REGISTRAR'S OFFICE.
SO, UM, UH, ALSO, UH, REPORTED ACCESSIBILITY ISSUES AND STUDENT MOBILITY.
SO LIKE RAPID ACCESS PROJECTS AND CRITICAL BARRIER REMOVALS THAT YOU'VE HEARD US BRING FORWARD.
UM, SEVERITY OF BARRIERS AND FACILITY UPGRADE HISTORY, UM, AND ALIGNMENT WITH OTHER PROJECTS AND ENROLLMENT, UH, ENROLLMENT TRENDS.
THOSE WOULD BE SOME OF THE KEY FACTORS.
DOES THAT HELP? UH, ABOUT HOW MANY REMAIN? WELL, THE IDEA WOULD BE, I MEAN, WE HAVE THREE PHASES.
WE'RE STILL IN PHASE ONE OF THE OVERALL, UH, PROGRAM.
UM, THE PHASE ONE OF THE TRANSITION PLAN WOULD BE 235 CAMPUSES.
UM, WE'VE COMPLETED ABOUT 227 TO DATE.
SO TO COMPLETE PHASE ONE, UH, ANOTHER, ANOTHER 10 OR SO.
AND THEN WE'D BE LOOKING TO GO ROLL INTO PHASE TWO.
UM, AND, YOU KNOW, ACHIEVE MORE.
I MEAN, THE IDEA OF ACCESSIBILITY IS JUST KIND OF AN ONGOING, YOU KNOW, EFFORT.
OUR RENOVATION PROJECTS, COMP MOD PROJECTS, YOU KNOW, AND THEN THE A DA BARRIER REMOVAL PROJECTS AS WELL.
SO WOULD YOU DESCRIBE PHASE TWO AS TAKING THINGS THAT ARE NOT NUMBERED TO A NUMBERED POSITION OR MOVING LIKE A THREE TO A TWO? UM, I WOULD, IN, IN MANY CASES IT IS BRINGING A CAMPUS UP TO A TWO, BUT, YOU KNOW, EVERY, EVERY CAMPUS IS A LITTLE BIT DIFFERENT.
WE'RE JUST TRYING TO FILL GAPS IS WHAT WE'RE REALLY TRYING TO DO MORE THAN ANYTHING.
IT, THE, THE PROBLEM WITH LA UNIFIED SCHOOL DISTRICT, I DON'T WANT TO CALL IT A PROBLEM, IT'S JUST OUR IMMENSE SIZE.
RIGHT? SO I MEAN IT, YOU KNOW, WE HAVE OVER 1300 SCHOOLS AND, YOU KNOW, MANY OF THAT IS, YOU KNOW, MANY OF THOSE CAMP UH, SCHOOLS ARE ON.
UM, WE, WE MIGHT HAVE, LET'S SAY FOUR OR FIVE SCHOOLS ON ONE CAMPUS.
SO I HAVE TO PROVIDE PROGRAM ACCESSIBILITY FOR ALL OF THOSE SCHOOLS ON ONE FACILITY, RIGHT? SO THAT'S WHERE THE CHALLENGE, YOU KNOW, PLAYS IN OFTENTIMES.
THANK YOU FOR YOUR, YOUR, YOUR ASSISTANCE.
ANY OTHER QUESTIONS TO MR. DADOU? OKAY.
IS THERE A MOTION? A MOTION? RIGHT? MOTION BY MS. LEWIS.
IS THERE A SECOND? I'LL SECOND.
UH, STAFF, CAN YOU CALL FOR THE VOTE? THANK YOU, MR. CHAIR MEMBERS, THIS IS THE VOTE ON AGENDA ITEM NUMBER 10, UH, SIX.
ACCESSIBILITY ENHANCEMENT PROJECTS.
THE RESOLUTION TO RECOMMENDED PROVING THE PROJECTS IS, UH, PASSES WITH 10 AFFIRMATIVE VOTES.
[9. Program Accessibility Under the Americans with Disabilities Act Presentation (Information Only) ]
THEN TO ITEM NUMBER NINE, WHICH IS OUR, UM, PROGRAM ACCESSIBILITY, A DA PRESENTATION.UH, MR. KENNETH ARRINGTON'S HERE.
GOOD MORNING COMMITTEE, UH, MEMBERS, UH, MY NAME'S KEN ARRINGTON.
[02:10:01]
DA COMPLIANCE ADMINISTRATOR FOR LOS ANGELES UNIFIED SCHOOL DISTRICT.I APPRECIATE THE OPPORTUNITY TO APPEAR, UM, WITH YOU THIS, THIS AFTERNOON.
I GUESS, UM, UM, I JUST WANTED TO, PURPOSE OF THE PRESENTATION IS REALLY TO JUST BRING, UH, PROVIDE A BRIEF OVERVIEW OF THE AMERICANS WITH DISABILITIES ACT AND THE L-A-U-S-D SELF-EVALUATION AND TRANSITION PLAN, AND SPECIFICALLY HOW THOSE REQUIREMENTS APPLY TO OUR CURRENT AND FUTURE BOND FUNDED CONSTRUCTION AND RENOVATION PROJECTS.
UH, HERE AT THE DISTRICT, UM, THE, UM, THE A DA FIRST AND FOREMOST IS A CIVIL RIGHTS LAW.
SO, UM, IT, IT'S NOT A NICE TO HAVE OPTION, IT'S A FUNDAMENTAL CIVIL RIGHT AND NOT NON-NEGOTIABLE LEGAL REQUIREMENT.
SO IT'S A, YOU KNOW, WE HAVE TO DO IT.
UM, TITLE TWO OF THE A DA APPLIES TO L-A-U-S-D.
SO UNDER THE A DA, WE HAVE FIVE TITLES.
UM, TITLE TWO APPLIES TO, UH, PUBLIC AGENCIES.
UM, OBVIOUSLY L-A-U-S-D IS, IS THAT, UM, AND TITLE TWO OF THE A DA PROVIDES THAT NO QUALIFIED INDIVIDUAL WITH A DISABILITY SHALL BY THE REASON OF SUCH DISABILITY BE EXCLUDED FROM PARTICIPATION IN OR BE DENIED THE BENEFITS OF THE SERVICES.
PROGRAMS OR ACTIVITIES OF A PUBLIC ENTITY OR BE SUBJECTED TO DISCRIMINATION BY ANY SUCH ENTITY.
UH, IT'S VERY SIMILAR TO, UM, SECTION 5 0 4 OF THE REHABILITATION ACT, UM, WHICH IS ALSO A CIVIL RIGHTS ACT, UH, UH, CIVIL RIGHTS ACT.
UM, BUT, UM, SECTION 5 0 4, UM, WAS STRICTLY, UM, TIED TO, UM, ENTITIES THAT RECEIVED PUBLIC FUNDING.
UM, THE A DA HAS NO SUCH THING, SO IT, IT APPLIES TO EVERYBODY.
UM, SO THE, UM, THE TITLE TWO IS, IS ESSENTIALLY, IT'S, IT'S MODELED AFTER THE, THE SAME PROGRAM, UM, ACCESSIBILITY, UM, UH, YOU KNOW, UH, REQUIREMENT OF WHAT SECTION 5 0 4, UM, WAS ORIGINALLY WRITTEN INTO BACK IN THE SEVENTIES.
SO, UM, ANOTHER CIVIL RIGHTS ACT, IDEA.
SO WHEN WE TALK ABOUT THE, UM, THE ELIGIBILITIES, UM, WHEN ASSAM BRINGS FORWARD, UM, THE, UH, A DA BARRIER REMOVAL PROJECTS, AND WE RE WE SHOW THE CHART AND THE, UH, THE STUDENTS WITH SPECIFIC DISABILITIES ON, ON ANY GIVEN SCHOOL, THAT CHART WILL SHOW, UH, 13 SPECIFIC ELIGIBILITIES AND STUDENTS WITH THOSE DISABILITIES.
UM, BUT THAT'S VERY SPECIFIC TO THE IDA, WHICH IS THE INDIVIDUALS WITH DISABILITIES EDUCATION ACT.
UM, OFTENTIMES YOU MAY HAVE OTHER STUDENTS WITH DISABILITIES THAT ARE AT THAT CAMPUS THAT ARE NOT COVERED UNDER, UH, SPECIAL EDUCATION OR RELATED SERVICES, AND THEY'RE STILL COVERED UNDER THE AMERICANS WITH DISABILITIES ACT.
SO I JUST WANT YOU GUYS TO BE AWARE OF, OF, OF THAT ASPECT AS WELL.
SO, ALTHOUGH MANY STUDENTS AND PROGRAMS WITH SPECIAL ED AND RELATED SERVICES ARE A KEY FOCUS OF OUR PRIORITIES, SO THAT'S WHAT WE WERE TALKING ABOUT JUST A LITTLE BIT AGO.
NUMBER ONE, WHEN WE LOOKED AT OUR PRIORITIES FROM THE VERY BEGINNING, WE WANT TO KNOW WHERE, WHERE THE KNOWN INDIVIDUALS WITH, WITH, UH, DISABILITIES ARE.
SO WE WENT TO DIVISION OF SPECIAL ED, AND WE WANT TO KNOW WHERE ALL OF THEIR PROGRAMS ARE, BECAUSE THAT'S KIND OF, YOU KNOW, KEY TO PROVIDING ACCESSIBILITY.
SO, SO FACILITIES ACCESSIBILITY REQUIREMENTS.
SO UNDER THE A DA, IT'S VERY, UM, WE NEED TO UNDERSTAND THAT THE EFFECTIVE DATE REALLY, UH, DICTATES EVERYTHING.
SO, EXISTING FACILITIES PREDATES 1992, JANUARY 26TH, 1992.
SO ANYTHING CONSTRUCTED PRIOR TO THAT AS AN EXISTING FACILITY, UM, AN EXISTING FACILITY, UM, DOES NOT NECESSARILY REQUIRE ANYTHING TO BE BROUGHT UP TO, UM, ANY LEVEL OF COMPLIANCE WITH NEW CODE OR ANYTHING LIKE THAT.
HOWEVER, WE ALWAYS HAVE TO PROVIDE PROGRAM ACCESSIBILITY.
THAT'S WHERE THESE A DA BARRIER REMOVAL PROJECTS ALWAYS COME INTO PLACE.
SO, UM, WE, YOU KNOW, WE, WE BRING THESE FORWARD REGARDLESS WHETHER WE HAVE AN ALTERATION PROJECT OR NEW CONSTRUCTION OR ANYTHING LIKE THAT.
UM, ASSAM BRINGS FORWARD THE, UH, PROJECTS ALL THE TIME THAT ARE NOT NECESSARILY THE A DA PROJECTS THO, UH, THOSE ARE GONNA BE YOUR ALTERATION PROJECTS ON AN EXISTING FACILITY THAT COULD BE A NEW BUILDING.
UM, WE WERE TALKING ABOUT SOUTH SHORES, UH,
[02:15:01]
JUST EARLIER THAT SOUTH SHORES PROJECT.IT WAS A DOH WHERE WE REMOVE ALL OF THOSE D DO DOH BUNGALOWS, AND WE, YOU KNOW, CONSTRUCT A BRAND NEW TWO STORY CLASSROOM BUILDING.
'CAUSE THAT'S, YOU KNOW, THAT PROVIDES TWO STORY CLASSROOM, A BUNCH OF NEW BRAND NEW CLASSROOMS, RESTROOMS, DRINKING FOUNTAINS, PATH OF TRAVEL, PARKING, SO ON AND SO FORTH, RIGHT? SO, UM, THAT'S $36 MILLION WORTH OF ACCESSIBILITY IN MY MIND.
UM, SO THAT HAPPENS ON A REGULAR BASIS WITH FACILITIES.
UM, SO, UM, THOSE ARE ALL ALTERATIONS.
AND THEN OBVIOUSLY NEW CONSTRUCTION PROJECTS, THOSE ARE GONNA BE, YOU KNOW, OUR NEW CONSTRUCTION PROGRAM, WHICH FOR THE MOST PART IS, YOU KNOW, UM, YOU KNOW, WE'RE DONE WITH.
BUT, UM, PROGRAM ACCESSIBILITY ARE ALREADY KIND OF TOUCHED ON THAT.
BUT THE, THE KEY CONCEPT THAT I WANT YOU GUYS TO BE AWARE OF WHEN WE'RE TALKING ABOUT PROGRAM ACCESSIBILITY, UM, OUR REQUIREMENT IS TO PROVIDE PROGRAM ACCESS.
SO PROVIDE, UH, PROVIDE ACCESSIBILITY TO THE PROGRAMS, SERVICES AND ACTIVITIES, UM, YOU KNOW, TO THE STUDENTS WITHIN THIS SCHOOL DISTRICT.
THAT IS WHEN VIEWED IN ITS ENTIRETY THOUGH.
SO THAT DOES NOT NECESSARILY MEAN THAT WE HAVE TO PROVIDE ACCESS TO EVERY BUILDING ON A CAMPUS, AND IT DOESN'T NECESSARILY MEAN THAT WE HAVE TO PROVIDE ACCESS TO EVERY, UM, CAMPUS.
SO NOT EVERY CAMPUS HAS TO BE ACCESSIBLE RIGHT NOW.
SO THIS IS GETTING TO OUR POINT OF OUR FEEDER PATTERNS, RIGHT? AND, YOU KNOW, AND YOU KNOW, WE HAVE, YOU KNOW, WHAT, 800 SOME ODD, YOU KNOW, CAMPUSES.
SO WE'RE TRYING TO MAKE SURE THAT WE HAVE THOSE FEEDER CLUSTERS, SO THEN THAT WAY THOSE STUDENTS CAN MATRICULATE INTO, THEY HAVE THOSE, THE OPPORTUNITY TO MATRICULATE INTO ELEMENTARY SCHOOLS, MIDDLE SCHOOLS, HIGH SCHOOLS, AND THEY HAVE ACCESSIBLE OPTIONS.
SO, UM, PROGRAMS AND SERVICES CAN ALWAYS BE MADE ACCESSIBLE BY RELOCATING THEM, PROVIDING THEM IN A DIFFERENT MANNER, OR UTILIZING SOME OTHER STRATEGY TO ENSURE PEOPLE WITH DISABILITIES HAVE AN EQUAL OPPORTUNITY TO BENEFIT FROM THE ENTITIES PROGRAMS. SO THAT'S KIND OF HOW THE DEPARTMENT OF JUSTICE LOOKS AT, YOU KNOW, PROVIDING PROGRAM ACCESS.
SO, UH, ASAM ALREADY TALKED ABOUT A TRANSITION PLAN.
THAT'S WHEN WE, YOU KNOW, GOT IT ADOPTED BY THE BOARD.
UM, IT ENSURES EQUAL ACCESS TO PROGRAMS FOR ALL STUDENTS, PARENTS, VISITORS, COMMUNITY MEMBERS UNDER TITLE TWO OF THE A DAI KEEP HONING IN ON TITLE TWO.
UM, I, I WANT TO BE CLEAR THAT TITLE ONE COVERS, UH, EMPLOYMENT.
SO OUR SELF-EVALUATION TRANSITION PLAN DOES NOT COVER EMPLOYEES.
EMPLOYEES ARE COVERED UNDER TITLE ONE, UNDER RISK MANAGEMENT, UM, AND THE INTEGRATED DISABILITY MANAGEMENT, UM, PORTION UNDER THE DISTRICT.
SO, UH, IT IS COVERED UNDER TWO DIFFERENT, YOU KNOW, REQUIREMENTS.
SO, UH, THE TRANSITION PLAN FOCUSES ON SPECIFICALLY ON, UH, FACILITY MODIFICATIONS AND OPERATIONAL SOLUTIONS TO ACHIEVE THAT PROGRAM, ACCESSIBILITY WITHIN THE DISTRICT.
AND, UM, AGAIN, YOU KNOW, GETTING INTO KIND OF HOW WE PRIORITIZE, YOU KNOW, STUDENT POPULATION NEEDS, PROGRAM OFFERINGS, GEOGRAPHIC DISTRIBUTION THROUGHOUT THE ENTIRE SCHOOL DISTRICT, AND SEVERITY OF BARRIERS ARE KIND OF THE KEY.
YOU KNOW, SOME OF THE KEY, UH, POINTS.
UM, L-A-U-S-D COVERS 710 SQUARE MILES, INCLUDING MOST OF LOS ANGELES AND 25 OTHER, UH, MUNICIPALITIES.
I BRING THIS UP BECAUSE, UH, WHEN WE HIRED OUR CONSULTANT, IRENE BOWEN TO HELP US WRITE OUR TRANSITION PLAN, SHE HELPED WRITE THE ORIGINAL A DA AND SHE SAYS, WOW, WHEN WE WROTE THE A DA, WE NEVER, WE NEVER EVEN ENVISIONED AN ENTITY YOUR SIZE, LIKE, SO, UM, THAT'S WHERE THESE FEEDER PATTERNS COME INTO PLAY.
WE HAVE TO BREAK OUR DISTRICT UP INTO SMALLER SEGMENTS AND REALLY LOOK AT HOW WE PROVIDE ACCESSIBILITY, UH, IN, INTO REGIONS IN INSTEAD OF, YOU KNOW, THE, THE OVERALL, YOU KNOW, DISTRICT AS A WHOLE.
SO WHEN WE LOOKED AT IT BACK IN 2017, IT WAS REALLY BROKEN DOWN INTO THE INDIVIDUAL REGIONS AND THOSE COMPLEXES.
UM, SO THE CATEGORY ONE, TWO, AND THREE WE WERE TALKING ABOUT EARLIER, I DO WANNA HIGHLIGHT, UM, OH, I ALREADY COVERED THIS RIGHT HERE.
UH, THAT'S THE TITLE ONE, AND THESE ARE THE FACTORS THAT WE SPOKE ABOUT.
[02:20:01]
SAFE TO SOME TIME.SO, AND I'M NOT GONNA BORE YOU WITH THIS AGAIN, 'CAUSE THIS IS THE SAME THING THAT ASSAM JUST COVERED AS WELL.
CATEGORY ONE, TWO, AND THREE, UNLESS YOU HAVE QUESTIONS ABOUT IT AFTERWARDS.
SO THE PRIORITY FOR REMOVAL AS FAR AS THE DEPARTMENT OF JUSTICE IS CONCERNED, IS PROVIDING ACCESS TO GET INTO A FACILITY.
SO BASICALLY YOUR ACCESSIBLE ROUTES, YOUR RAMPS, ENTRANCES, PARKING AREAS OR ACCESS TO GOODS AND SERVICES, WHICH IN OUR CASE WOULD BE YOUR PROGRAMS AND, UH, UH, PROGRAMS AND SERVICES.
UM, AND THEN, UH, ITEM NUMBER THREE WOULD BE YOUR ACCESS TO YOUR RESTROOMS. UM, GRAB BARS, MANEUVERING SPACES, INSULATED PIPES WITHIN THOSE RESTROOMS. SO THE THOUGHT PROCESS BEHIND THIS IS, IS YOU, YOU, YOU CAN'T PROVIDE ACCESS TO, YOU KNOW, UM, THE SERVICES IF YOU CAN'T GET INTO THE FACILITY.
UM, YOU KNOW, SO BASICALLY PROVIDE ACCESS TO GET INTO THE FACILITY AND AROUND THE FACILITY, YOU KNOW, SO THEN YOU CAN GET ACCESS, YOU KNOW, TO WHAT IS WITHIN.
SO RATHER THAN PROVIDING ACCESS TO WHAT IS INSIDE FIRST AND THEN NOT BEING ABLE TO GET TO IT.
SO CRITICAL BARRIER REMOVAL, RAPID ACCESS PROGRAM, OPERATIONAL SOLUTIONS.
SO I ONLY HIGHLIGHT THIS TO SAY THAT, UM, WHEN WE TALK ABOUT CATEGORY ONE, TWO, AND THREES, UM, NONE OF THAT MEANS THAT I DON'T HAVE TO PROVIDE PROGRAM ACCESSIBILITY, UM, OUTSIDE OF THOSE PROJECTS.
SO IF I DON'T PROVIDE A PROJECT AT THAT CAMPUS, I STILL HAVE TO PROVIDE PROGRAM ACCESSIBILITY.
SO, UM, LAST BOC MEETING, WE BROUGHT UP, UH, BRETT HART, RIGHT? WE, WE NEEDED TO PROVIDE A RESTROOM THAT WAS PROVIDING PROGRAM ACCESSIBILITY FOR, UH, FOR A STUDENT.
SO THEREFORE WE BROUGHT FORWARD A PROJECT TO PROVIDE THAT PROGRAM ACCESSIBILITY.
SO THIS IS THE REFERENCE GUIDE WHICH WE PUT OUT TO OUR SCHOOL ADMINISTRATORS TO GIVE THEM THAT VEHICLE TO PROVIDE THAT BARRIER REMOVAL, UM, TO GET THAT DONE.
AND WHEN WE MOVE FORWARD, THOSE CATEGORY THREE PROJECTS, EVEN IF WE PERFORM A BARE, UH, CATEGORY THREE PROJECT IN THE FUTURE, BECAUSE WE DON'T PROVIDE FULL PROGRAM ACCESSIBILITY, THERE MAY BECOME A NEED IN THE FUTURE WHERE WE STILL NEED TO PROVIDE MINIMAL BARRIER REMOVAL TO A, YOU KNOW, A STUDENT AT THAT CAMPUS IN THE FUTURE.
THE, THE IDEA BEHIND THAT WOULD BE THAT IT WOULD STILL BE MINIMAL BECAUSE WE PROVIDED A LOT MORE WORK ALREADY ON THAT PROJECT BEFORE.
UM, AND THEN LAST BUT NOT LEAST, SO WHAT'S OUR PROGRESS THUS FAR WITH WHAT WE'VE BROUGHT FORWARD TO YOU AND THE BOARD OF EDUCATION? UM, SO SINCE WE BROUGHT THE TRANSITION PLAN FORWARD, WE'VE COMPLETED 227, UH, 80 A BARRIER REMOVAL PROJECTS.
UM, OR I'M SORRY, WE'VE, WE'VE GOTTEN 227 OF 'EM APPROVED.
WE'VE COMPLETED 94 OF 'EM THUS FAR, AND 20 OF 'EM ARE CURRENTLY UNDER CONSTRUCTION.
UM, RAPID ACCESS PROJECTS AND CRITICAL BARRIER REMOVAL PROJECTS.
UH, WE'VE COMPLETED OVER 500 OF THOSE, UH, SINCE THE INCEPTION OF THAT PROGRAM.
UM, AND JUST SINCE 20 19, 20 20 SCHOOL YEAR, WE'VE DONE 71 RAPID ACCESS PROJECTS AND 69 CRITICAL BARRIER REMOVAL PROJECTS.
UM, AND WE'VE COMPLETED SPECIFICALLY $1.1 BILLION SPENT JUST ON THE A DA BARRIER REMOVAL PROJECTS SINCE SEPTEMBER, 2025.
I WANNA HIGHLIGHT, THAT'S JUST ON THE A DA BARRIER REMOVAL PROGRAM THAT DOES NOT INCLUDE ANY OF FACILITY SERVICES DIVISIONS, ALTERATION PROGRAM, UM, THE DOH PROJECTS THAT WE TALK ABOUT, ALL OF THOSE ALTERATION PROJECTS, THEY HAVE A LOT MORE ACCESSIBILITY WORK THAT IS PERFORMED ON THAT AS WELL.
SO WE'RE DOING A LOT MORE ACCESSIBILITY WORK, UH, YOU KNOW, OVERALL THAT IS REALLY NOT INCLUDED IN THAT NUMBER.
UM, AND TO DATE, UM, WE HAVE 246 MILLION AVAILABLE FOR NEW PROJECTS, UH, ON THE A DA BARRIER REMOVAL PROJECT, UH, PROGRAM.
SO, DO YOU HAVE ANY QUESTIONS FOR ME? THANK YOU VERY MUCH.
WE HAVE QUESTIONS FOR MR. ARRINGTON.
YEAH, JUST BRIEFLY THANK YOU FOR THE PRESENTATION.
SO WHEN WE TALK ABOUT PRIORITIES FOR REMOVAL, ACCESS TO THE FACILITY, ACCESS TO PROGRAMS, AND THEN ACCESS TO RESTROOMS, WE, IF MY UNDERSTANDING IS CORRECT, WE DO NOT HAVE A COMPREHENSIVE LIST BY SCHOOL SITE OF WHICH BARRIERS ARE IN PLACE BY CATEGORY AT EACH OF THOSE LOCATIONS, RIGHT? LIKE, WE COULDN'T SAY TODAY, THESE 47 SCHOOLS STILL HAVE
[02:25:01]
AN ACCESS TO THE FACILITY ISSUE THAT NEEDS TO BE RESOLVED.OR THESE 85 SCHOOL SITES DO NOT HAVE AN ACCESSIBLE RESTROOM.
WE, WE DON'T HAVE SUCH AN INVENTORY RIGHT NOW.
IS THAT ACCURATE? I HAVE WHAT WE CONSIDER A 30,000 FOOT VIEW.
UH, THAT'S THE SELF-EVALUATION, UM, ASPECT OF OUR TRANSITION PLAN.
UM, THE WEAKNESS TO THAT IS THAT IT'S ONLY RELATED TO STUDENTS AND COMMUNITY MEMBERS.
IT DOES NOT TAKE INTO ACCOUNT, SAY, UM, STAFF RESTROOMS OR SOMETHING ALONG THOSE LINES, RIGHT? SO, UM, IF I WAS TO GO TO THAT, I HAVE LITERALLY EVERY SINGLE SCHOOL ON THERE, AND I COULD GO TO THAT AND SAY, I DON'T HAVE AN ACCESSIBLE ENTRANCE.
I NEED TO, YOU KNOW, THAT WOULD BE ONE THAT LIKE, WE WOULD PRIORITIZE AND WE NEED TO, YOU KNOW, UM, OR, YOU KNOW, WE, WE DON'T HAVE RAMP ACCESS AT THIS LOCATION, OR SOMETHING ALONG THOSE LINES.
UM, THE WEAKNESS WOULD BE WHERE WE DON'T HAVE THAT STAFF COMPONENT TIED TO IT, BECAUSE AGAIN, IT'S BECAUSE THE TRANSITION PLAN IS SPECIFIC TO, UH, STUDENTS, COMMUNITY MEMBERS, PARENTS, THAT KIND OF THING.
I GUESS GOING BACK TO MY QUESTION, I MEAN, I, I HAVEN'T SEEN E EVEN IF IT IS SPECIFIC JUST TO STUDENTS, I HAVEN'T SEEN SUCH A LIST.
AND IT, IT MIGHT BE HELPFUL IN THE CONTEXT OF SOME OF THE NUMBERS THAT YOU'VE PUT OUT THERE IN TERMS OF THE NUMBER OF PROJECTS COMPLETED, THE NUMBER OF PROJECTS SCOPED, UM, YOU KNOW, TO, TO CONTEXTUALIZE FOR US, LIKE, HAVE WE ADDRESSED 10% OF THE FACILITIES THAT HAVE A, A PRIORITY ONE ACCESS BARRIER, OR HAVE WE ADDRESSED 90% OF THEM, OR, UH, YOU KNOW, EVEN UNDERSTANDING THE DATA'S IMPERFECT AND MAYBE INCOMPLETE WITH RESPECT TO STAFF.
HAVING SOME VISIBILITY INTO THAT WOULD BE, WOULD BE HELPFUL TO CONTEXTUALIZE THIS.
JUST, JUST TO TOUCH ON THAT, I, I, I MEAN, I WOULD TELL YOU JUST IN THE, FROM THE PERSPECTIVE OF THE TRANSITION PLAN, UM, AND PHASE ONE OF IT, I MEAN, I CAN TELL YOU HOW WE HAVE PRIORITIZED THAT.
I MEAN, WE SAID THAT 235 EXISTING FACILITIES WOULD BE COMPLETED IN PHASE ONE AND 227 OF THEM HAVE BEEN BROUGHT, BROUGHT FORWARD.
SO AT THIS POINT IN TIME, UM, WE'VE BROUGHT, I'D SAY ABOUT 90% OF THEM, YOU KNOW, TO THE BOARD FOR, YOU KNOW, FOR THAT BARRIER REMOVAL WORK TO BE COMPLETED.
UH, NOT ALL THAT WORK HAS BEEN COMPLETED YET.
SOME OF IT'S ACTIVE CONSTRUCTION.
THANK YOU AGAIN FOR YOUR TIME.
UM, WE'RE GONNA MAKE A, IT'S 1235, BUT WE'RE GONNA MAKE A, UH, ANOTHER PROGRAM, UH, AGENDA SWITCH HERE.
[12. ITS BOC Quarterly Program Status Report Q3 2025 (July 1 – Sep 30, 2025) (Information Only) ]
12.THIS IS OUR ITS QUARTERLY REPORT.
UM, THIS WILL BE PRESENTED BY MS. MONICA NOLAN.
AND IT, I THINK WE'RE GONNA PASS ON ITEM NUMBER 11 OR THE CFES PRESENTATION TO THE NEXT MEETING IS, IS IT? SORRY TO MAKE YOU GUYS SIT SO LONG.
I KNOW THAT, I KNOW THAT OUR STAFF'S BEEN SPEAKING TO YOU GUYS, BUT THANK YOU VERY MUCH AND THAT WAY WE'LL BE FRESH WHEN WE READ THE GOOD NEWS.
NOT THAT YOURS IS NOT GOOD NEWS,
GOOD AFTERNOON, BOC MEMBERS AND STAFF.
MY NAME IS MONICA NOLAN AND I AM THE DIRECTOR OF IT PROJECT MANAGEMENT.
AND TODAY I WILL PROVIDE YOU WITH AN UPDATE ON THE BOC QUARTERLY REPORT FOR Q3 2025, WHICH COVERS JULY 1ST THROUGH SEPTEMBER 30TH.
UM, TODAY WE HAVE FOUR IMPORTANT PROJECT UPDATES.
IF YOU HAVE ANY QUESTIONS ABOUT ANY OF THE OTHER PROJECTS, PLEASE LET ME KNOW AND WE CAN DISCUSS THOSE AT THE END.
OUR FIRST UPDATE IS ON SLIDE NUMBER SEVEN AND IS FOR THE AUDIO VISUAL COMMUNICATION SYSTEM MODERNIZATION AT MARTON SCHOOL PROJECT.
THIS PROJECT MODERNIZES THE AUDIO VISUAL COMMUNICATION SYSTEM AT MARTON SCHOOL, INCLUDING INTEGRATION OF THE NEW SYSTEM WITH THE SCHOOL'S, LOCAL AREA AND WIRELESS LOCAL AREA NETWORKS IN Q3 2025.
THE PROJECT TEAM COMPLETED BOTH THE DESIGN AND INSTALLATION OF THE LOCAL AREA NETWORK AND THE WIRELESS LOCAL AREA NETWORKS.
THE TEAM ALSO COMPLETED THE DESIGN OF THE AUDIO VISUAL SYSTEM.
OUR NEXT UPDATE IS ON SLIDE NUMBER NINE AND IS FOR THE NETWORK INFRASTRUCTURE MODERNIZATION PROJECT.
THIS PROJECT MODERNIZES THE, THE DISTRICT'S NETWORK INFRASTRUCTURE, WHICH
[02:30:01]
CONNECTS ALL SCHOOLS AND OFFICES TO THE DISTRICT'S DATA CENTER AND INTERNET BY REFRESHING EQUIPMENT THAT WILL NO LONGER BE SUPPORTED BY THE MANUFACTURER FOR Q3 2025, THE PROJECT TEAM COMPLETED THE INSTALLATION OF THE DATA CENTER ROUTERS AS PART OF PHASE TWO OF THE PROJECT AND RECEIVED EQUIPMENT ASSOCIATED WITH PHASE THREE.THE REMAINING EQUIPMENT WILL BE DELIVERED AND CONFIGURED.
UH, CONFIGURATION WILL BEGIN IN Q4 2025.
OUR NEXT UPDATE IS ON SLIDE NUMBER 10 AND IS FOR THE RADIO SYSTEM MODERNIZATION PROJECT.
THIS PROJECT MODERNIZES THE DISTRICT'S RADIO SYSTEM BY REPLACING OBSOLETE INFRASTRUCTURE AND CREATES A SINGLE UNIFIED SYSTEM THAT ENABLES IMPROVED COMMUNICATIONS FOR SCHOOLS, SCHOOL, POLICE, TRANSPORTATION, AND EMERGENCY OPERATIONS.
IN Q3 2025, THE PROJECT TEAM ACTIVATED THE RADIO SYSTEM.
THE TIMELINE FOR THE RADIO SYSTEM UPGRADE IS BEING EXTENDED BY ONE QUARTER TO COMPLETE THE DISTRIBUTION OF PORTABLE HANDHELD RADIOS.
THIS EFFORT IS CURRENTLY AT 90% COMPLETION.
THE PROJECT TEAM HAS HOSTED DISTRIBUTION EVENTS AND MAKEUP EVENTS TO GET THE HANDHELD RADIOS OUT, AND WE'LL CONTINUE TO MAKE CONTACT WITH THE REMAINING SITES TO ENCOURAGE PICKUP.
ALSO IN Q3 2025, THE PROJECT TEAM COMPLETED THE UPDATE OF THE LA SCHOOL POLICE AND TRANS, UH, TRANSPORTATION DISPATCH CENTERS.
THE MOBILE RADIO INSTALLATION WAS ALSO COMPLETED FOR ALL SCOPED BUSES AND POLICE CARS.
AND OUR FINAL UPDATE FOR TODAY IS ON SLIDE NUMBER 12 AND IS FOR THE SCHOOL NETWORK SYSTEMS UPGRADE PROJECT PHASE TWO, UH, AND THREE, UM, PHASE TWO IS 110 SCHOOL SITES, PHASE TWO.
I'M SORRY, THE UPDATE IS FOR PHASE TWO GROUP THREE.
SO THIS PROJECT REPLACES OBSOLETE AND, UH, END OF LIFE AND FAILING NETWORK, TELEPHONE AND PUBLIC ADDRESS EQUIPMENT TO MODERNIZE TELECOMMUNICATION SYSTEMS. THE PROJECT EXPERIENCED A DELAY IN CONTRACTING FOR THE LOCAL AREA NETWORK, WIRELESS LOCAL AREA NETWORK, AND FIBER COMPONENTS.
THE CONTRACT FOR THIS WORK, UM, THE CONTRACTS FOR THIS WORK FOR WERE FINALLY APPROVED AT THE END OF Q2 2025.
HOWEVER, THE PROJECT TIMELINE HAS BEEN IMPACTED BY THAT DELAY.
HOWEVER, THE PROJECT TEAM ANTICIPATES THIS PROJECT, UM, AS WELL AS GROUP FOUR, GROUP THREE AND FOUR, UH, WHICH EXPERIENCE THE SAME CONTRACTING DELAY WILL STILL BE ABLE TO DELIVER ALL SCHOOL UPGRADES BY THE APPROVED COMPLETION DATES.
UM, AND THAT CONCLUDES THE Q3 2025 BOC QUARTERLY REPORT FOR JULY 1ST THROUGH SEPTEMBER 30TH.
DO YOU HAVE ANY QUESTIONS? THANK YOU VERY MUCH.
DO WE HAVE ANY QUESTIONS? MS. OKAY.
[13. Discussion of Non-Agenda Matters]
MEMBERS? YES, MR. CAMPBELL? JUST ONE.UH, WHEN WE ADJOURN TODAY, I'D UH, LIKE TO REQUEST THAT WE ADJOURN IN MEMORY OF JERRY TCHAIKOVSKY, UH, THE FATHER OF, UH, FORMER BOARD OF ED MEMBER AND MORE IMPORTANTLY TO ME, UH, FREQUENT CONTRIBUTOR TO THE, UH, GOOD AND INSIGHTS OF THE BO C'S FATHER.
UH, UH, HE WAS A, UH, PRODUCER AND, UM, BUT MOST IMPORTANTLY, UH, DAVID TCHAIKOVSKY'S DAD.
SO I ASK, WE ADJOURN IN MEMORY OF HIS PASSING BACK ON OCTOBER 5TH.
YEAH, I, UM, STILL HAVE A LITTLE UNREAD, NOT UNREADINESS, BUT I HAD A QUESTION WHEN WE ASKED THE QUESTION ABOUT HOW THE, UM, PROJECT WAS SELECTED FOR THE AUDIT, AND I DIDN'T GET ENOUGH INFORMATION AND I, I MEAN, I SAW SOME OF THE STUFF RELATED TO THE PROCUREMENT PROCESS AND THAT KIND OF THING, BUT WHEN WE AUDITED AND THEY SAID THAT THE, UM, CHANGE ORDERS WERE WITHIN A REASONABLE RANGE BECAUSE THE FIRST ONE I HEARD, YOU KNOW, 10%, I THOUGHT, OH MY GOD, THAT'S HIGH.
AND THEY SAID THEIR NORM WAS 11 AND REHAB WAS 15.
SO I WAS WONDERING KIND OF WHAT LED TO THE AUDIT OR HOW WAS IT SELECTED? AND THEN I THINK WHAT THEY FOUND WAS LIKE $20,000 AND KIND OF MISAPPROPRIATION, NOT MISAPPROPRIATION, BUT STUFF THAT SHOULD HAVE BEEN GIVEN BACK.
AND I'M JUST WONDERING ABOUT THE BANG FOR THE BUCK.
AND I UNDERSTAND THEY SAID IF IT'S OVER A MILLION, THEY AUDIT, BUT IF IT, IF A MILLION ON A HUNDRED MILLION PROJECT IS DIFFERENT, BUT STILL, IF IT'S IN 10% OF WHAT THE PROJECT IS, THAT JUST SEEMS, I'M NOT RECONCILING THAT NEED TO DO THE AUDIT.
SO I WAS JUST WANTING TO A BETTER UNDERSTANDING MAYBE FROM THE STAFF AT SOME FUTURE TIME ON HOW THAT WORKS.
I, I THINK I REMEMBER HER STATING THAT
[02:35:01]
THIS IS THE FIRST CRADLE TO GRAVE, SO FROM THE BEGINNING TO WHERE THE COMPLETED PROJECT.OKAY, SO THE REASON WAS IT WAS THE FIRST KIND OF THAT TYPE OF PROJECT, I GUESS.
STAFF, IF YOU WANT TO ADD TO THAT.
I, I THINK THAT WAS WHAT MS. INGLE PRESENTED.
SHE ALSO MENTIONED THE RISK ASSESSMENT THAT THEY DO.
AND, AND I HOPE THAT THEY CONTINUE THIS.
THEY SHOULD BE ASKING ALL OF US AS WELL AS OTHER STAKEHOLDERS TO PROVIDE INPUT ON THINGS THEY THINK MIGHT BE IMPORTANT FOR THEM TO AUDIT.
SO THEY, THEY SHOULD BE CONSIDERING A VARIETY OF FACTORS, BUT WE COULD CERTAINLY, I THINK, ASK THE, THE OIG TO TO EXPLAIN THEIR AUDIT SELECTION PROCESS.
'CAUSE THEY SHOULD BE GOING THROUGH THAT PROCESS ON EVERY PROJECT THAT THEY CHOOSE.
UM, AND AND PART OF THAT WOULD BE THE FEEDBACK THAT WE GIVE THEM OF, OF THINGS THAT WE THINK SHOULD BE AUDITED.
IT WAS ALSO THE TIMING THAT THE PROJECT WAS GONNA BE COMPLETED BY THE FISCAL YEAR, THE 2024 FISCAL YEAR.
AND SO IT WAS, IT LINED UP WITH WHEN THEIR AUDITING WOULD BE COMPLETE.
I I STILL GET THE FEELING IT'S, IT'S COMPLETE CRAP.
AND IF YOU WERE TO EXPRESS, IF YOU CAN EXTRAPOLATE YEAH, IF YOU CAN EXTRAPOLATE THAT ON A PROJECT OF THAT MAGNITUDE OF THAT SIZE.
I THINK OTHER OIG REPORTS THAT WE'VE RECEIVED, WHICH I DIDN'T WANNA BRING IT UP, HAS BEEN THERE'S BEEN A LOT MORE INTERNAL MISMANAGEMENT WHERE MONEY WAS USED THAT SHOULD HAVE BEEN NOT APPLIED TO BOND MONIES IN THE APP, IN THE PROCESS, IN THEIR ADMINISTRATIVE DUTIES OF A PROJECT.
I DIDN'T HEAR OR SEE THAT IN THIS THIS, 'CAUSE THIS WAS A, A BROADER VIEW OF REALLY THE CONTRACTOR AND CHANGE ORDERS AND SCOPE OF WORK.
BUT IT DOES OBVIOUSLY FRESHEN US IN UNDERSTANDING, YOU KNOW, WHERE SOME OF THESE EXTRA MONIES COME FROM AND WHY THEY, THEY'RE REQUIRED.
BUT I STILL WANTED TO PIN THEM DOWN ON THE, AGAIN, PERCENTAGES OF THE CHANGE ORDERS.
WHEN YOU HAVE 60% OF IT COME FROM THE USER, YOU SHOULD IDENTIFY THAT 30 SOMETHING PERCENT AS A NORMAL COST, I THINK TO SOME LEVEL.
SO WE'RE AWARE OF IT, BUT WHEN THE A AND E TEAM, YOU, YOU, YOU WE'RE TALKING A LOT ABOUT THE CONTRACTOR MAKING ERRORS, BUT IF THE A AND TEAM MAY A, A TEAM'S MAKING IT AN ERROR, THEN THEY SHOULD BE EQUALLY, YOU KNOW, YOU NEVER HEAR THE NAMES OF THEM.
NOT THAT AGAIN, I DON'T WANNA GO AFTER MY MY MY BROTHERS YOU'RE YEAH.
BUT IT'S, IT'S LIKE, YOU KNOW, WHY ARE WE ALWAYS, AND THEN YOU ASK THE QUESTION, IS PCL STILL A VALID VI? SO, YOU KNOW, IT PUTS THE PRESUMPTION OF IN, IN OUR MINDS ANYWAY, 'CAUSE WHEN SHE SAID IT'S ACTUALLY OVERALL BUDGET OF THE PROJECT, SHE'S USING THE BIGGER NUMBER.
AND I'M NOT SAYING THAT THAT, SEE THE CONSTRUCTION COST WAS 19 POINT HALF MILLION I THINK, AND THEIR TOTAL COST WAS 36 MILLION.
THAT'S ALSO TAKEN INTO ACCOUNT.
SO IT'S, IT'S MAYBE CHERRY PICKING THE NUMBERS AND MAKING 'EM WORK A CERTAIN WAY.
MAKE IT LOOK A LITTLE LESS, I DON'T KNOW, UHHUH.
BUT SO YOU STILL HAVE THE
YEAH, I THINK THE UNKNOWNS, ESPECIALLY IN ONGOING EXISTING PROJECT SITES WITH, WITH ONGOING ACTIVITY, THAT NUMBER CAN BE EVEN SIGNIFICANTLY MORE.
AND WE DO, SHE, SHE NAILED THINGS THAT I GO THROUGH DAILY.
I'M GOING THROUGH LITERALLY AS OF YESTERDAY, UNFORESEEN INFRASTRUCTURE IN THE GROUND.
AND THEN IT TURNS OUT, OH, OH, BY THE WAY, IT'S NOT ONLY THERE, IT'S ALSO, YOU KNOW, HAZARDOUS MATERIAL.
IF YOU DID ANYTHING, THOSE ARE ABSOLUTELY LEGITIMATE.
IT'S JUST THE OTHER PARTS I THINK HAD CAN BE, THEY SHOULD KNOW THEY'RE GONNA HAVE A CERTAIN PERCENTAGE OF, OF USER, END USER, UH, OWNER, UH, YOU KNOW, CONTINGENCY PUT THAT IN THERE.
THEN IT'S NOT LIKE A, YOU KNOW, BIG PIE PIECE, BUT THE A AND E THING TO, YOU KNOW, MAYBE NEEDS TO HAVE AS MUCH SCRUTINY RIGHT.
AS THE, UH, 'CAUSE THAT CAN BE, YEAH, WE DON'T HAVE ANYBODY IN HERE, TIM
UH, SO ANYWAY, NO, WE'RE STILL BEING RECORDED.
AND, AND I, I, I, I WOULD ASK, I, I WOULD ASK MEMBERS WHEN THEY'RE DOING EVEN DISCUSSION KIND OF ACROSS THE HORSESHOE TO USE YOUR MICROPHONE JUST SO WE CAN CAPTURE YEAH.
I HAVE IT ON, BUT I'M SITTING WAY AWAY.
A ANY OTHER THOUGHTS OR THOUGHTS OR COMMENTS? WELL, LOOK, HAVE A GREAT HOLIDAY, UH, UH, MONTH HERE AT THANKSGIVING AND, UH, UH, DON'T FORGET, VETERAN'S DAY IS, IS UH, TUESDAY.
UM, SO KEEP THAT IN YOUR MIND AND, UH, WE'RE ADJOURNED.